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HomeMy WebLinkAbout01/09/84 Board of Public Works MinutesrAl M. 001 REGULAR MEETING JANUARY 9, 1984 The regular meeting of the Board of Public Works was convened at 9:32 a.m, on Monday, January 9, 1984, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn V: Pfotenhauer. AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the election of Board President for 1984 and a request by Metal Resources Corporation to locate a temporary mobile office were added to the agenda. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the minutes of the January 3, 1984, regular meeting of the Board were approved. ELECTION OF BOARD OF PUBLIC WORKS PRESIDENT FOR 1984 Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, Mr. John E. Leszczynski was elected president of the Board of Public Works for 1984. OPENING AND AWARD OF BIDS -SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately thirteen (13) abandoned vehicles, eight (8) of which are valued at over One Hundred Dollars ($100.00) and all of which have been stored at the Hurwich Impoundment Lot, 1610 Circle Avenue, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The Board was advised by the Department of Code Enforcement that vehicle number nine on the list was not to be sold as it was claimed by the owner. The following bids were opened and publicly read: Hurwich Iron Co. 1610 Circle Ave. Vehicle No. South Bend, Ind. 1. $20.00 2. 20.00 3. 15.00 4. 10.00 5. 15.00 6. 20.00 7. 20.00 8. 20.00 9. 20.00 10. 10.00 11. 15.00 12. 15.00 13. 20.00 Rubin's Auto Parts Steve & Gene's 23921 Western Ave. 3109 S. Gertrude South Bend, Ind. South Bend, Ind. -- $20.00 -- 30.00 -- 15.00 -- 7.00 -- 10.00 $31.00 -- -- 20.00 45.00 -- -- 10.00 -- 30.00 -- L0.00 -- 10.00 James Gunn 526 S. Falcon South Bend, Ind. $135.00 Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to the adjournment of the. meeting. The Depart- ment of Code Enforcement, after reviewing the bids submitted, advised the Board that a tie bid existed between Hurwich Iron Company and Steve and Gene's for vehicles number one, three, seven and ten. The Clerk of the Board was then instructed to contact both of these companies in order to receive a new bid which would break the tie. Based on the recommendation of the of the Department of Code Enforcement and the new bids submitted by Hurwich Iron Company and Steve and Gene's, a motion was made by Mr. Kernan, seconded by Mr. Hill and carried, that the following bids be awarded: I 1 REGULAR MEETING JANUARY 9, 1984 l� 1 Hurwich Iron Co. Vehicle No. l 3 4 5 10 12 13 TOTAL Rubin's Auto Parts - Vehicle No. 8 Steve & Gene's James Gunn - Vehicle No. 2 7 11 TOTAL: $25.00 25.00 10.00 15.00 15.00 15.00 20.00 $125.00 $45.00 $30.00 21.00 30.00 $81.00 - Vehicle No. 6 $135.00 APPROVAL OF SECTION 203(k) MORTGAGE SUBSIDY PROGRAM GUIDELINES (BUREAU OF HOUSING) Ms. Janet S. Holston, Director, Bureau of Housing, submitted to the Board for review and approval the revised guidelines for the 203(k) Mortgage Subsidy Program. She indicated that these guidelines have been revised to bring the income limits on the program within HUD's Section 8 income limits and also to streamline several facets of the program's processing procedures. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above guidelines were approved. APPROVE ST. JOSEPH COUNTY JOB TRAINING PROGRAM AGREEMENT (REIMBURSEMENT FOR SERVICES - ONE HALF-TIME DEPUTY ATTORNEY) Mr. Leszczynski presented to the Board a St. Joseph County Job Training Program Agreement Form for Reimbursement of Services. The Agreement is between the St. Joseph County Job Training Program and the City of South Bend, covers the period October 1, 1983 to March 31, 1984 and is in the amount of $5,300.00. The Agreement indicated that the Job Training Program (JTP).will retain the services of one half-time Deputy City Attorney. This individual will be heavily involved in assisting with closeout activities associated with CETA from.10/1/83 through 3/3.1/84. During this period, the wages and fringe benefits of a Deputy City Attorney will be paid with CETA Closeout funds. It was further noted that this Agreement is contingent on the availability of CETA Closeout Funds. Should funds not be allocated or should they be delayed, the Agency agrees to suspend all operations and expenditures within forty-eight (48) hours of the receipt of written notice. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above agreement was approved and executed. APPROVE PROJECT COMPLETION AFFIDAVIT - CALVERT STREET WEST OF MAPLE ROAD (H. DE WULF MECHANICAL CONTRACTOR, INC.) Mr. Leszczynski advised that H. DeWulf Mechanical Contractor,.. Inc., 58600 Executive Drive, Mishawaka, Indiana, submitted a Project Completion Affidavit indicating a final contract cost of $813,968.40. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Project Completion Affidavit was approved and the appropriate three-year Maintenance Bond filed. APPROVE TITLE SHEETS - MAPLE ROAD SEWERS AND MAPLE ROAD PAVEMENT PROJECT Mr. Leszczynski advised that Title Sheets for the above referred to projects were being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Title Sheets were approved and signed. VAN "I REGULAR MEETING JANUARY 9. 1984 REQUEST OF SOUTH BEND TRIBUNE TO CONDUCT MARATHON AND 7-MILE RACE REFERRED In a letter to the Board, Mr. John J. McGann, Editor and Publisher of the South Bend Tribune, 223 West Colfax Avenue, South Bend, Indiana, requested permission to sponsor a marathon and a seven -mile race. He indicated that all proceeds from these runs would be for the benefit of the American Lung Association. He further indicated that the University of Notre Dame has granted permission for both races to start on the Notre Dame campus, and finish in the football stadium. Part of the route would be run on the abandoned railway and in fact using the old railroad trestle to cross U.S. 31. The downtown portion of the course would run along the East Race, allowing runners to run under the bridges. It was noted that Mr. McGann submitted maps outlining the above routes with the letter. The marathon will have a starting time of 6:00 a.m. and the seven -mile run would begin exactly one hour later at 7:00 a.m. The bulk of the runners would be finished by 9:00 a.m. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE LICENSE APPLICATIONS - RUBBISH AND GARBAGE Mr. Leszczynski advised that the following two (2) Rubbish and Garbage license applications have been received: John H. McClain 110 South Iowa Street South Bend, Indiana Superior Waste Systems, Inc. 20645 W. Ireland Road South Bend, Indiana By: Steve Meyer, General Manager 19312 Wedgewood Dr., South Bend, Indiana It was noted that inspections of the trucks to be used had been conducted by the Solid Waste Bureau and both applicants were found to be in compliance. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following forty-four (44) handicapped parking permit applications were approved and referred to the Deputy Controller's office for issuance of permits: Barbara J. Douglas, 214 Sylvan Glen, S.B. Mary L. Chambers, 204 E. Harrison, P.O. Box 53, N. Liberty Annabelle Cannon, 515 E. Monroe, Apt. 620, S.B. Mary E. Curtis, 2816 Hickory, S.B. Paul F. Boehm, 227 Rue Bossuet, Apt. 1919, S.B. Mrs. V. Fay Gillett, 122 E. Farneman, S.B. Lucy Thibos, 16395 St. Rd. 23, S.B. Wilmer L. Peters, 2631 Lenson, Mish. Pearl L. Reed, 526 W. Colfax, S.B. Zigmund Dombkowski, 423 32nd St., S.B. Dorothy DiGann, 15610 Embers, Mish. Gladys R. Ankney, 1701 N. Merrifield, Mish. F.S. Gish, 2801 Elwood, S.B. Robert E. Million, 1805 N. Brookfield, S.B. Barbara J. Carmon, 922 Geyer, Mish. Clarence E. Snyder, 405 Tonti, S.B. Leo L. Heddens, 5503 University Park, Apt. B 1 1 1 REGULAR MEETING JANUARY 9, 1984 Janice L. Raybuck, 1310 Catherwood, S.B. Christopher Hill (Toni, mother), 62430.Locust, S.B. Claude Paree, 1009 21st St., S.B. Florence R. Morrison, 3117 Robinhood, S.B. Mary E. Myers, 437 E. Reasor, S.B. Michael & Patricia Lukaszewski (Parents of Scott & Jill), 15393 Kelly, Mish. Susie E. Loyd, 24777 Fillmore, S.B. Therese Ann Fahey (Lillian, mother), 3207 E. Corby, S.B. Richard D. Carlson, 55165 Berry, S.B. Sharkey Hudson,.2803 E. Edison, S.B. Lottie Wist, 2107 W. Indiana, S.B. Joan Aldous, 1516 Marigold Way #602, S.B. Jeanette Orlowski, 710 S. Edison, S.B. Charles M. Witham,'Sr., 4404 S. Fellows, S.B. Jane E Moore, 1230 Fairington, Apt. 2.19, S.B. Frances J. McCoy, 2215 S. Morris, S.B. Harold M. Cole, 19573 Sunset Ln., S.B. Nerma Goodsell, 737 Laurel Woods, S.B. Maxwell Moffett, 3911 Montgolfier, S.B. Debra K. Umbarger (Margaret, mother), 16400 Fairfield, S.B. Ben Turnock, 3003 Easton, Apt. A., Mish. Katherine E. Szlanfucht, 1206 Victory, S.B. Barbara Staton, 1318 E. South, S.B. Raymond H. Shoup, 1126 Blyler, S.B. Rudolph V. Pyclik, Jr., 26399 Grant, S.B. Edith Allen, 1925 Malvern Way, S.B. Calvin Morris, 1015 W. Dub -ail, S.B. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS A report from the Department of Code Enforcement indicating a total of four (4) properties cleaned from January 5, 1984 to January 6, 1984 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. REQUEST OF METAL RESOURCES CORPORATION TO LOCATE TEMPORARY MOBILE OFFICE REFERRED In a letter to the Board, Mr. Daniel M. Rifkin, President, Metal Resources -Corporation, P.O. Box 2856, South Bend, Indiana, asked that the Board consider his request to grant any and all permits necessary to locate a temporary mobile office at 1147 Prairie Avenue. The letter indicated that the mobile office will serve as a temporary weigh station and operations office during the development and construction of the new processing facility. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Department of Code Enforcement for review and recommendation. PRIVILEGE OF THE FLOOR PRESENTATION OF PETITION TO CHANGE MICHIGAN, MAIN, LAFAYETTE, WASHINGTON, WAYNE, JEFFERSON AND ST. JOSEPH STREETS TO TWO-WAY STREETS - MR. RALPH JOHNSON Mr. Ralph E. Johnson, 734 North Cushing Street, South Bend, addressed the Board and presented a Petition signed by business and professional people indicating their desire to have Michigan, Main, Lafayette, Washington, Wayne, Jefferson and St. Joseph Streets opened to two-way traffic. The Petition indicated that two-way traffic is requested to allow enough traffic to support retail merchants to stay in business where they are, to make downtown a safe and sane place to drive a car or shop because our bypass routes can now handle the truck traffic making one-way destruction of our downtown business district unnecessary. The Petition further indicated that two-way traffic would make it possible for passengers to 'All REGULAR MEETING JANUARY 9, 1984 be dropped off by car, taxi or bus in front of downtown stores and would restore normal business activity to downtown South Bend. Mr. Leszczynski and Board members thanked Mr. Johnson for presenting this Petition and indicated that the Petition would be referred to the Bureau of Traffic and Lighting for review and recommendation. Mr. Leszczynski indicated that it would probably be sometime in the summer before the Bureau of Traffic and Lighting could provide a recommendation on the Petition as traffic counts and other reviews must be made before a recommendation can be forwarded to the Board for consideration.. ANNOUNCEMENT TRAIN WHISTLE BAN ON CONRAIL TRACKS BETIEEN MIAMI & IRONWOOD Mr. Leszczynski advised that the train whistle ban on the Conrail tracks between Miami and Ironwood will be in effect as of 12:01 a.m., Monday, January 16, 1984. He further indicated that the appropriate signage informing individuals that "trains do not whistle" have been installed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting adjourned at 9:49 a.m. John E. Leszczynski Richard L. Hill / " 44--- J h E. Kernan ATTES : -Sandra M. Parmerlee, Clerk 1