Loading...
HomeMy WebLinkAbout01/03/84 Board of Public Works MinutesM REGULAR MEETING JANUARY 3. 1984 The regular meeting of -the Board of Public Works was convened at 9:34 a.m, on Tuesday, January 3, 1984, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the minutes of the December 27, 1983, regular meeting of the Board were approved. AWARD BID - TURN OUT COATS FOR FIRE DEPARTMENT In a letter to the Board, Fire Chief Timothy J. Brassell, indicated that after carefully reviewing the bids submitted for turn -out coats with the members of the Joint Occupational Safety and Health Committee of the Union Local #362, it is his recommendation to accept the bid of Midwest Fire & Safety Equipment Company, 1605 Prospect Street, Indianapolis, Indiana, with the following options: leather elbow patches and badge numbers for a total of $31,239.99. This was the low bid received. Mr. Leszczynski advised that bids for this equipment were opened at the Board meeting held on December 12, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bid was awarded. APPROVE RECOMMENDATION TO REJECT BIDS FOR THE TOWING OF ABANDONED VEHICLES AND STORAGE OF ABANDONED VEHICLES AND REOUEST TO READVERTISE In a memorandum to the Board, Ms. Katherine Barnard, Director of the Department of Code Enforcement, indicated that she has reviewed the only bid of Hurwich Iron Company received by the Board on December 27, 1983, for the storage and towing of abandoned vehicles and recommends the bid be rejected as it is not acceptable. Additionally, she requested permission to readvertise for the receipt of bids for the towing and storage of abandoned vehicles. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the bid of Hurwich Iron Company was rejected and the request to readvertise for the receipt of bids for the above referred to services was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - MAPLE ROAD PAVEMENT PROJECT AND MAPLE ROAD SEWERS PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, requested permission to advertise for the receipt of bids for the Maple Road Pavement Project and the Maple Road Sewers Project. Mr. Leszczynski advised that these improvements relate to the ethanol production facility and that UDAG funds and cummulative sewer funds will be utilized. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS. - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director, Department of Code Enforce- ment, requested permission to advertise for the sale of approximately 11 abandoned vehicles, 9 of which are valued at over One Hundred Dollars ($100.00) and all of which are being stored at Hurwich Impoundment Lot, 1610 Circle Avenue. It was noted that all vehicles have been stored more than the thirty (30) days, identification checks had been run for auto theft, and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved and a date of January 16, 1984, was established for the receiving of bids. REGULAR MEETING. JANUARY 3, 1984 APPROVE AGREEMENTS BETWEEN THE CITY OF SOUTH BEND AND MEMBERS OF THE BOARD OF PUBLIC SAFETY Mr. Leszczynski presented to the Board Agreements between the City of South Bend, Indiana, and Elmer L. Carr, Gene M. Norris, and. Stanley M. Przybylinski, for services as members of the Board. of Public Safety. It was noted that the members shall receive the sum of $3,400.00 per year for services rendered payable in equal monthly increments. It was additionally noted that the terms of the Agreements shall be from January 1, 1984 until December 31, 1984, unless terminated pursuant to statute or by the resignation of the Appointee. Councilwoman Beverly Crone was in attendance and addressed the Board on this matter. She inquired if the Agreements were being presented today to technically bring the Board of Public Safety members into compliance with ordinance requirements as the Board of Public Works approved similar agreements with the Water Works Board at their last meeting. She additionally stated that the salaries of the prior three (3) members of the Water Works Board (John E. Leszczynski, Richard L. Hill and Joseph E. Kernan) contain a $3,400.00 amount which was allocated for their services on that Board and that with the addition of $3,400.00 being paid to the new three member citizen board, the total cost involved to run this Board is $20,400.00. She stated that should the Wastewater Board become a citizen board., the cost to the City would be another $20,400.00 with the total amount expended for the three Boards being $51,000.00. In response to Mrs. Crone's question regarding technical compliance, Mr. Hill stated that the Agreements presented today have the same effective date as those signed by the Board at its last meeting for the members of the Water Works Board. Mr. Hill stated that the Agreements presented today were not presented at the same time the Water Works Agreements were because they were in the process of being drafted and typed. Mr. Hill further advised that in the past, members of the Board of Public Safety were paid an annual salary of $1,200.00 and that no written contracts existed. He further stated that if past practice were followed, no Agreements would have been executed and the annual amount would just have been changed. However, it is the intention of the Board to comply with ordinance requirements. In response to Mrs. Crone's question regarding the $3,400.00 being included in the present salaries of the City Attorney, City Controller and City Engineer, Mr. Kernan stated that at the time of salary discussions it was made clear that there was not to be any reduction in those salaries and in fact there would be no annual increase either. Mr. Kernan stated that he does not consider this double payment for services rendered. In regards to whether or not the Waste Water Board will become a citizen board in the future, Mr. Kernan stated that to his knowledge the Mayor has not made that determination yet but the Common Council will certainly be consulted should he decide on that course of action. Mrs. Crone stated that she is not advocating that the salaries of the members of the Board of Public Safety be reduced but is simply asking if it is necessary to pay the citizen board members the same salary that the executive board was paid. Mrs. Crone asked that if in 1985 the City Attorney, City Controller and City Engineer were to receive increases, would those increases come from the same funding sources which currently provide the $3,400.00 salary amount. Mr. Kernan explained that an individual cost system that reimburses the General Fund for those administra- tive costs on the basis of work performed by the City Attorney, City Engineer and City Controller and other departments is being utilized which clearly and correctly determines administrative costs and the costs of running the boards. am REGULAR MEETING JANUARY 3, 1984 Mr. Hill stated that cost studies completely based on objective data were conducted that dictate how much in funds comes from the utilities department. Mr. Hill stated that the $3,400.00 annual salary of the Water Works Commissioners and the Board of Public Safety members appears to be a stable amount to be adhered to for some time in the future. He stated, however, that the amount could be reconsidered outside of the context of an annual salary increase. Mr. Hill advised that under new state law, the obligations of the Water Works Board are far broader than the responsibilities have been in the past. There are provisions regarding standards for employment and personnel which the Board has direct responsibility for. Mr. Hill further stated that the Board of Public Safety handles disciplinary matters in the Police and Fire Departments. In response to a question regarding why the Board of Public Safety is paid a higher salary, as opposed to the Redevelopment Commission for instance, Mr. Hill indicated that the Board of Public Safety does handle disciplinary matters for the Police and Fire Departments and has other somewhat different responsibilities than those of the Redevelopment Commission. In response to South Bend Tribune Reporter Jim Wensits' comment that the Water Works meetings are very short meetings handling approval of minutes and vouchers, Mr. Hill and Board Attorney Carolyn Pfotenhauer advised that the responsibilities of the Board in the future will increase. It was stated that the Board will be involved in personnel matters such as provisions for hiring and competency levels and follow-up on the operations of the entire water works operations. Ms. Pfotenhauer stated that reports will be given regularly by the supervisors regard- ing water works operations. In response to Mrs. Crone's question regarding whether the state mandated that a citizen board be formed to handle the Water Works operations, Mr. Hill and Board Attorney Carolyn Pfotenhauer advised that there were a number of options available to the City but the citizen board option was chosen. There being no further questions on this matter, upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the Agreements as presented were approved and executed. ADOPTION OF RESOLUTION NO. 1-1984 - SCRAP AND JUNK DEALERS LICENSE RENEWALS FOR 1984 Mr. Leszczynski presented to the Board Resolution No. 1-1984 recommending that an additional two (2) scrap and junk dealers licenses be approved for renewal for 1984. He advised that favorable recommendations have been received from the Depart- ment of Code Enforcement and the Fire Department Prevention Bureau concerning these applications. It was noted that on December 27, 1983, the Board approved the adoption of Resolution No. 27-1983 recommending that sixteen (16) scrap and junk dealers licenses be approved for renewal in 1984. It was additionally noted that only one scrap yard, A-1 Auto Parts, 2014 Lafayette Boulevard, is still not in compliance with Fire code regulations. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, Resolution No. 1-1984, recommending Council approval of license renewals for two (2) scrap dealers was adopted and the Clerk was instructed to prepare the necessary Council Resolution for final action by the Council at its first meeting in January. Resolution No. 1-1984 is as follows: 60 REGULAR MEETING JANUARY 3, 1984 RESOLUTION NO. 1-1984 WHEREAS, license renewal applications for scrap and junk dealers for the year 1984 have been received by the Board of Public Works; and WHEREAS, inspections of the properties have been com- pleted by the Department of Code Enforcement and the Fire Prevention Bureau as required by Chapter 4, Article 4, Section 4-51 of the Municipal Code; and WHEREAS, the Department of Code Enforcement and the Fire Prevention Bureau have found that such premises are fit and proper for the maintenance and operation of such a business;. and WHEREAS, Chapter 4, Article 4, Section 4-51 of the Municipal Code requires approval of a Resolution of the Board of Public Works recommending the renewal of the license applications. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the license renewal applications for the following scrap and junk dealers be recommended favorably based upon the satisfactory review of the properties by the Department of Code Enforce- ment and the Fire Prevention Bureau: Super Auto Salvage Co., Inc. 3300 S. Main St. STC Recycling, Inc. 445 N. Sheridan BE IT FURTHER RESOLVED that this Resolution shall be submitted to the Common Council for its consideration and adoption of an appropriate Resolution. Dated: January 3, 1984 ATTEST: s/ Sandra M. Parmerlee, Clerk BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan APPROVE REQUEST TO HAVE CURB PAINTED BLUE FOR HANDICAPPED PERSON Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of Mr. Harold Johnson, 723 Pierce Street, South Bend, Indiana, presented to the Board on December 19, 1983 and recommends approval. It was noted that Mr. Johnson asked that the curb in front of his house be designated as a handicapped parking space because of the arthritic condition of his wife. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved and the appropriate request for approval of Traffic Control Device was approved and executed. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following one (1) traffic control device was approved: REVISE SNOW ROUTE ( FOR CLARIFICATION OF RECORD) - 400-600 South Lake Street (Western to Ford) 1 G REGULAR MEETING JANUARY 3, 1984 M 1 APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following nineteen (19) handicapped parking permit applications were approved and.referred to the Deputy Controller's office for issuance of permits: Dorothy Donovan, 2708 Birchwood, Mish. Vivian Fisher, 109 Riverside, S.B. Leo L. Niezgodski, 629 N. Johnson, S.B. Eugene J. Hardig, 1520 E. LaSalle, S.B. E. Donald Garlough, 309 N. Blvd, de la Paix, Apt. 2910, S.B. Harry Johnson, 1217 N. Meade, S.B. Albert A. Tompos, 2509 W. Bertrand, S.B. Mable L. Nicodemus, 2002 SumerWorth, S.B. Dorothy Whitaker, 907 Harrison, Walkerton Jill S. Burgeson, 1610 Fassnacht, S.B. Dorothy Fischer, 334 Ostemo, S.B. Ruth Lehman, 2444 Bow, S.B. Salvatori Crimaldi, 1131 Oak Park, S.B. Elizabeth C. Barrett, 18646 Welworth, S.B. Peggy Lyzun, 1246 Sunnymede, S.B. Frank Simon, 1218 S. Twyckenham, S.B. Michael J. Pecsi, 17260 Douglas Rd. Bessie Utterback, 1712 N. Merrifield, Mish. Mary Bella, 1217 E. LaSalle, S.B. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Certificate of Insurance for E-Rect-O, Inc., 12807 McKinley Highway, P.O. Box 846, Mishawaka, Indiana, was accepted and filed. APPROVE CLAIMS Mr. Elroy J. Kelzenberg, Executive Director of the former Michiana Area CETA Consortium and current Executive Director of the St. Joseph County Job Training Program, submitted two lists, one containing fifty-three (53) CETA claims for the month of November and one containing sixty-eight (68) St. Joseph County Job Training Program claims and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the claims were approved and the above reports were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting adjourned at 10:05 a.m. ATTEST: Sandra M. Parmerlee, Clerk 2�1 v4lln� J-QKn E. Leszcz n k'