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HomeMy WebLinkAbout12/27/83 Board of Public Works Minutesm REGULAR MEETING DECEMBER 27, 1983 The regular meeting of the.Board of Public Works was convened at 9:33 a.m. on Tuesday, December 27, 1983, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph.E. Kernan present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the minutes of the December 19, 1983, regular meeting of the Board were approved. PUBLIC HEARING AND APPROVAL OF REVENUE SHARING FUNDS ($13,000.00) This was the date set for holding a public hearing on the pro- osed use of 1984 Revenue Sharing Funds in the amount of p$13,000.00 to be used for the purchase of a truck to be used by the Department of Code Enforcement Clean -Up Crew. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. In accordance with the guidelines adopted for such use of Revenue Sharing Funds, information about this public hearing was forwarded to the following Senior Citizen Groups with the request that the notice be posted: Foster Grandparents, Hansel Neighborhood Center, REAL Services, Retired Senior Volunteer Program, Senior Citizens Group of LaSalle Park, Harvest House Centers and Howard Park Senior Citizens Center. Mr. Leszczynski advised that the $13,000.00 of.Revenue Sharing Funds will be combined with $15,000.00 in Community Development Funds to purchase a replacement truck to be used by the Depart- ment of Code Enforcement Clean -Up Crew. There was no one present to speak against the proposed expenditure. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the public hearing on this matter was closed. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the Clerk was instructed to forward a favorable recommendation on this appropriation to the Controller's office and the City Clerk's office along with minutes of the public hearing on this matter. PUBLIC HEARING AND RECOMMENDATION - MOVE OF TWO (2) MODULAR CLASSROOMS FROM GREENE SCHOOL, 24702 ROOSEVELT ROAD TO 323 SOUTH BENDIX DRIVE This was the date set for the public hearing on the matter. of the moving of two (2) modular classrooms from Green School, 24702 Roosevelt Road, South Bend to 323 South Bendix Drive, South Bend. An application for a Moving Permit was received from Lykowski Construction Company, 21707 West Ireland Road, South Bend, Indiana, to move these classrooms.. The size of the classrooms listed on the application is 28' x 35' x 14'6. In a memorandum to the Board Mr. Paul L. Roelke, Building Commissioner, indicated that in addition to the application, a letter from Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, regarding the route to be used, a site plan and affidavits from Indiana Bell Telephone Company, Indiana and Michigan Electric Company and Heritage Cable vision Company were being submitted for consideration. Mr. Wadzinski recommends approval of the following route: Roosevelt Road East to Oak Road, thence Oak Road. North to Sumption Trail, thence, Sumption Trail North to Mayflower Road, thence Mayflower Road North to within the City limits to Linden Avenue, thence Linden Avenue East to Falcon Street, thence Falcon Street South to Washington Street, thence Washington Street East to Bendix Street, thence Bendix South to destination. Ell REGULAR MEETING DECEMBER 27, 1983 It was noted that Lykowski Construction Company has on file with the Board of Public Works a Certificate of Insurance in the amount of $1,000,000.00. There being no one present to speak for or against the move, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the public hearing on this matter was closed and the Moving Permit application of Lykowski Construction Company was approved. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the.sale of approximately twenty (20) abandoned vehicles, thirteen (13) of which are valued at over One Hundred Dollars ($100.00) and all of which have been stored at the Hurwich Impound- ment Lot,- 1610 Circle Avenue, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County.News which were found to be sufficient. The following bid was opened and publicly read: Hurwich Iron Co. 1610 Circle Ave. Vehicle No. South Bend. IN 1 $15.00 2 15.00 3 10.00 4 10.00 5 15.00 6 10.00 7 10.00 8 10.00 9 10.00 10 10.00 11 10.00 12 10.00 13 20.00 14 10.00 15 10.00 16 5.00 17 20.00 18 20.00 19 10.00 20 10.00 There being no other bid submitted, upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above bid was awarded to Hurwich Iron Comnanv as submitted_ OPENING OF BIDS - TOWING OF ABANDONED VEHICLES & STORAGE OF ABANDONED VEHICLES This was the date set for the opening of sealed bids for the above referred to services. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Towing of Abandoned Vehicles:. HURWICH IRON COMPANY, INC. 1610 Circle Avenue South Bend, Indiana 46627 1. The bidder will charge $20 per Neighborhood Code Enforcement request for towing regardless if the vehicle is towed. It the automobile is towed the charge will be $30.00 per tow based on normal 4 wheeled automobile. Anything out of the ordinary such as large trucks, boats, vans, truck trailers ect; will be negotiated between Hurwich Iron Co. and the Neighborhood Code Enforcement. 1 1 1 REGULAR MEETING DECEMBER 27, 1983 2. Hurwich is able to provide all of the services stated in the specifications for towing.of abandoned vehicles and in particular maintains insurance policies, which meet and exceed these requirements requested of the successful contract bidder. 3. The bidder presently has towing equipment capable of towing all kinds of vehicles including but not limited to automobiles, trailers and large diesel trucks & buses. 4. Hurwich Iron Co. will not be responsible or liable for any request for towing by Neighborhood Code Enforcement that is ordered towed in error, by the City of South Bend. Storage of Abandoned Vehicles: HURWICH IRON COMPANY, INC. 1610 West Circle Avenue South Bend, Indiana 46627 1. Storage charge will be $1.00 per day per unit. 2. Hurwich Iron Co., Inc. is able to provide all of the services set forth in the specifications for storage of abandoned automobiles and in particular maintains insurance policies which meet and exceed those requirements requested of the successful.contract bidder. 3. The location of the storage facility is at 2016 Washington St., South Bend, Indiana, which said location currently has an approved 1983 City license for storage. This area would be for the sole use of storing said automobiles and is capable of storing in excess of 100 automobiles in compliance with the bid requirements. 4. Hurwich Iron Co. has serviced the Board of Public Works in the removal of abandoned automobiles the last 2 years, and worked hand in hand with Neighborhood Code Enforce- ment in getting the job done for the City of South Bend. Also, we are the only scrap processor to bid on all of the city automobiles in 1982 & 1983 regardless of the condition of the automobiles. 5. Hurwich Iron Co. is capable of and will abide_ by all of the specific requirements for the successful bidder for the storage of abandoned vehicles. Ms. Katherine Barnard, Director, Department of Code Enforce- ment, indicated that Hurwich Iron Company, Inc. currently holds the contracts with the City for the towing and storage of abandoned vehicles. She further indicated that the bids submitted today reflect an increase in the charge for the towing of abandoned vehicles. She advised the Board that this is due to the fact that on_occasion Hurwich is sent out to tow a vehicle only to have the owner advise Hurwich that they will move the vehicle themselves resulting in Hurwich not being paid for the tow. REGULAR MEETING DECEMBER 27, 1983 Upon a motion made by Mr. Leszczynski, carried, the above bids of Hurwich Iron the Department of Code Enforcement for APPROVE COMMUNITY DEVELOPMENT CONTRACT seconded by Mr. Kernan and Company were referred to review and recommendation. The following Community Development contract was presented to the Board for approval: BUSINESS DEVELOPMENT CORPORATION OF SOUTH BEND, MISHAWAKA & ST. JOSEPH COUNTY,. INC. BUSINESS & TECHNOLOGY CENTER LICENSING ACTIVITY The targeted goal for this activity is to create nine (9) jobs which are available to low/moderate income. individuals. In addition, 51% of all jobs created through the operation of this center must be available to low/moderate income individuals. The total cost of this activity shall not exceed $50,000.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contract was approved and executed. APPROVE AGREEMENTS BETWEEN THE CITY OF SOUTH BEND AND THE DIRECTORS OF THE BOARD OF WATERWORKS Mr. Leszczynski.presented to the Board Agreements between the City of South Bend, Indiana and Aloysius Kromkowski, Theodessa Earles and Wallace Gartee for services as Directors of the Board of Waterworks. It was noted that the Directors shall receive the sum of $3,400.00 per year for services rendered, payable in equal monthly increments. It was additionally noted that the term of the contract for Aloysious Kromkowski shall be from January 1, 1984 until December 31, 1985, the term of Theodessa Earles shall be from January 1, 1984 until December 31, 1986 and the term of Wallace Gartee shall be from January 1, 1984 until December 31, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Agreements were approved and executed. ADOPTION OF RESOLUTION NO. 27-1983 - SCRAP & JUNK DEALERS LICENSE RENEWALS FOR 1984 Mr. Leszczynski presented to the Board Resolution No. 27-1983 recommending that sixteen (16) scrap and junk dealers licenses be approved for renewal for 1984. He advised that favorable recommendations have been received from the Department of Code Enforcement and the Fire Department Prevention Bureau. concerning these applications. Katherine Barnard, Director, De advised that Hurwich Iron Compa agreed to have the fence surro May 1, 1984 and she therefore r renewal at this time. She addi Auto Salvage Company, Inc., 330 Bend, Indiana has not passed De inspections but hopes some comp can be reached so the 1984 lice future. The Clerk advised that Boulevard, South Bend, Indiana inspections and STC Recycling, South Bend, Indiana has not yet partment of Code Enforcement, ny, 1602 South Lafayette, has unding the property painted by ecommends approval of the tionally advised that Super 0 South Main Street, South partment of Code Enforcement romise and work repair deadline nse can be issued in the near A-1 Auto Parts, 2014 Lafayette has not passed Fire Department Inc., 445 North Sheridan Street, applied for a license. '7 53 REGULAR MEETING DECEMBER 27, 1983 Mr. James-Wensits of the South Bend Tribune inquired about. the three (3) scrap dealers that have not complied with license requirements and asked what effect their non-compliance would have on their businesses. Board Attorney Carolyn V. Pfotenhauer advised that businesses have until January 31, 1984 to apply for a license and technically they are in violation of the ordinance.as of February 1, 1984 if they do not apply or do not comply. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, Resolution No. 27-1983, recommending Council approval of license renewals for various scrap dealers was adopted and the Clerk was instructed to prepare the necessary Council Resolution for final action by the Council at its first meeting in Janaury. Resolution No. 27-1983 is as follows: RESOLUTION NO. 27-1983 WHEREAS, license renewal applications for scrap and junk dealers for the year 1984 have been received by the Board of Public Works; and WHEREAS, inspections of the properties have been completed by the Department of Code Enforcement and the Fire Prevention Bureau as required by Chapter 4, Article 4, Section 4-51 of the Municipal Code; and WHEREAS, the Department of Code Enforcement and the Fire Prevention Bureau have found that such premises are fit and proper for the maintenance and operation of such a business; and WHEREAS, Chapter 4, Article 4, Section 4-51 of the Municipal Code requires, approval of a Resolution of the Board of Public Works recommend- ing the renewal of the license applications. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the license renewal applications for the following scrap and junk dealers be recommended favorably based upon the satisfactory review of the properties by the Department of Code Enforce- ment and the Fire Prevention Bureau: Herbert Alpern-Max Schneider Co. 429 W. Indiana Hurwich Iron Co., Inc. 2016 W. Washington Hurwich Iron Co., Inc. 1700 Lafayette Hurwich Iron Co., Inc. 1602 S. Lafayette Hurwich Iron Co., Inc. 1610 Circle Ave. .Metal Resources Corporation 3113 S. Gertrude Metal Resources Corporation 1147 Prairie Ave. North Side Iron & Paper Co. 3123 S. Gertrude.. Rema Auto Parts 1819 S. Main South Bend Auto Parts, Inc. 307 W. Calvert South Bend Baling & Iron Co. 1420 S. Walnut South Bene Iron & Metal Co. 429 W. Indiana Ave. South Bend Waste Paper Co. 1519 S. Franklin Steve & Gene's Auto Truck Salvage 3109 S. Gertrude Weaver Truck & Equipment Co. 3700 S. Gertrude Western Ave. Iron & Metal Co. 3123 S. Gertrude BE IT FURTHER RESOLVED that this Resolution shall be submitted to the Common Council for its consideration and adoption of an appropriate Resolution. Dated: December 27, 1983 BOARD OF PUBLIC WORKS ATTEST: s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan s/ Sandra M. Parmerlee, Clerk REGULAR MEETING DECEMBER 27, 1983 APPROVE CONSTRUCTION CONTRACT REPAIR OF ISLAND PARK WALL (LA FREE EXCAVATING, INC..) Mr. Leszczynski advised that in accordance with the bid awarded on December 12, 1983, to LaFree Excavating, Inc., 11252 West Third Street, Osceola, Indiana, in the amount of $124,252.85 for the above referred to project, a contract.in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the contract was approved subject to the appropriate insurance being filed. It was noted that the Performance & Payment Bond is on file. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - DATA COMMUNICATION EQUIPMENT — POLICE DEPARTMENT In a letter to the Board, Police Chief Dan D. Thompson requested permission to advertise for receipt of bids for the following data communication equipment for the Police Department: Two (2) 2400 baud Asyn Modems and cables Six (6) 4800 baud Modems and cables Six (6) Statistical Multiplexers Installation of equipment and cables Captain Frank Mattei of the Police Department was present and advised that the above equipment is needed in order to transmit data via phone lines to the Police Substations. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately thirteen (13) abandoned vehicles, eight (8) of which are valued at over One Hundred Dollars ($100.00) and all of which are being stored at Hurwich Impoundment Lot, 1610 Circle Avenue, South Bend, Indiana. It was noted that all vehicles have been stored more than the thirty (30) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the request was approved and a date of January 9, 1984, was established for the receiving of sealed bids. APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Leszczynski advised that the following application has been received: Name: Cambodia's Egg Rolls By: Thien Van Trinh Address: 1009 Patty Lane, South Bend, Indiana Stand to be located at: 135 N. Michigan (River Bend Plaza) Dates: Year-round, Mon. thru Saturday, 10:00-5:00 p.m. For the purpose of: Selling food Mr. Leszczynski further advised that favorable recommendations have been received from the Department of Code. Enforcement, Fire Department and Health Department for the above application Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license application was approved and referred to the Deputy Controller's office for issuance. N REGULAR MEETING DECEMBER 27, 1983 APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr.. Hill and carried, the following fifteen (15) handicapped parking permit applications were approved and referred to the Deputy Controller's office for issuance of permits: Cynthia J. Landsman, 2818 Sampson, S.B. Genevieve H. Waldron, 21379 Mays Dr., S.B. Ellen Lee Turnock, 1337 E. Donald, S.B. Harold L. Cooke, 622 E. Victoria, S.B. Leo Golubski, 56066 Quince, S.B. Almeda Knaus, 1511 Liberty #14, Mish. Florence Stream, 19176 Summers, S.B. David Dolan, 4216 W. Cleveland, S.B. Kenneth R. Wharton, 827 Garden, S.B. Mildred C. Wheatley, 1521 Lagoon Ct., S.B. Stella Otolski, 2226 Roger, S.B. Richard R. Gray, 2242 N. St..Peter, S.B. James Batalis; 918 N. Allen, S.B. Albert B. VanOoteghem, Sr., 834 S. Dundee, S.B. Jean Ann Kamp, 1316 Cambridge, S.B. FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicated a total of twenty- seven (27) outages for the period December 2, 1983 to December 16, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of twenty (20) properties cleaned from December 19, 1983 to December 22, 1983 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the report was filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Certificate of Insurance for Cole Associates, Inc. and Cole Associates of Michigan, Inc., 2211 East Jefferson Boulevard, South,Bend, Indiana, was accepted and filed. APPROVE CLAIMS Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 25927 through Claim Docket No. 26710 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed and the claims approved. PRIVILEGE OF THE FLOOR: PEDDLER'S LICENSE - RALPH H. MILES Mr. Ralph H. Miles of Universal Custom Pillows, P.O. Box 3028, South Bend, Indiana was present and addressed the Board regarding the matter of the denial of his application for a Peddler's License and explained what his company proposed to do. It was noted that at its meeting held on Monday December 19, 1983, based on the recommendation of City Controller Joseph E. Kernan, the Board denied the Peddler's License application of Mr. Milesdue to incomplete information being provided on the application form. It was additionally noted that Mr. Miles was notified of this denial and given the opportunity to request a hearing before the Board on this matter. Nei REGULAR MEETING DECEMBER 27, 1983 Mr. Miles informed the Board that it is his company's policy not to disclose the names of the corporation officers and that he would be held personally responsible on behalf of the company. Mr. Kernan advised Mr. Miles that if he intends to go door-to-door in a residential neighborhood, that person working for Mr. Miles in that capacity needs to apply for a City Peddler's license. If, however, Mr. Miles does not intend to go from door-to-door in a residential neighborhood he does not need any type of City license. Mr. Miles informed the Board that his company carries a line of over two hundred (200) chemicals including rock salt and products to stop black .top from melting. Mr. Miles clarified for the Board that he does not intend to go from door-to-door in residential neighborhoods but intends to contact various businesses concerning his products. Based on this information, he was informed that he does not need any type of City license but should apply through the state for a retail merchants license if he has not already done so. Mr. Miles thanked the Board for their time in discussing and clarifying this matter for him. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the meeting was adjourned at 9:59 a.m. Q J,aXn E. LeszcznAki 'Richard L. Hi D , C Z, tfePK E. Kernan ATT ST: Sandra M. Parmerlee, Clerk C J L