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HomeMy WebLinkAbout12/12/83 Board of Public Works3 REGULAR MEETING DECEMBER 12 1983 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, December 12, 1983, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the award of bid for Repair of Island Park Wall was added to the agenda MINUTES OF PREVIOUS MEETING APRPOVED Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the minutes of the December 5, 1983, regular meeting of the Board were approved. OPENING OF BIDS - TURN OUT COATS FOR FIRE DEPARTMENT This was the date set for receiving and opening of sealed bids for Turn Out Coats for the Fire Department. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient._ The following bids were opened and publicly read: HALTERMAN'S GENERAL FIRE EQPT. Bid was signed by Lessel L. Halterman, P.O. Box 97 Non -Collusion Affidavit was in order Macy, Indiana 46951 and a Bank Money Order in the amount of $3,385.20 was submitted. 248 Morning Pride #2103 Turn Out Coats - No Exceptions $136.50 ea. = $33,852.00 Options: Leather elbows $2.48 per coat Leather shoulders 2.48 per coat Radio pocket 3.72 per coat Flashlight pocket 3.10 per coat Badge # .71 per letter or number FESSCO - FIRE SAFETY EQPT., INC. 1441 South llth Street Niles, Michigan 49120 Bid was signed by T.W. Spenner, Non -Collusion Affidavit was in order with Mr. Spenner signing for Morning Pride Mfg. Company, Dayton, Ohio, and a Certified Check in the amount of $3,500.00 was submitted. 248 Morning Pride Mfg. Co. Turn Out Coats $141.08 ea. = $34,987.84 TILLER INDUSTRIAL SAFETY SUPPLY Bid was signed by James E. Crowell, 2031 North Griffith Blvd. President, Non -Collusion Affidavit Griffith, Indiana was in order and a Cashier's Check Brant Industrial Park in the amount of $4,500.00 was submitted. 248 Turn Out Coats for Fire Department - Options: Leather elbow $4.64/each Leather shoulder 3.91/each Radio Pocket 5.73/each Flashlight Pocket 4.74/each 2" Letter 1.04/each $176.29 ea. = $43,719.92 REGULAR MEETING DECEMBER 12, 1983 MIDWEST FIRE & SAFETY EQPT. CO. Bid was signed by Michael R. 1605 Prospect Street Casse', Non -Collusion Affidavit Indianapolis, Indiana 46203 was in order and a 1.0% Bid Bond was submitted. 248 Nomex Fire Coats, 100% Janesville #NFPA-3 $125.38 ea. = $31,094.24 Options: Badge numbers appliedoncoat, per letter $ .77 Leather elbows 2.41 Radio Pocket 4.74' Flashlight pocket 3.27 Velcro applied on pocket .24 SAFETY CORPORATION Bid was signed by Catherine Mader 2716 East Michigan Street Odle, Vice -President, and a 10% Indianapolis, Indiana .46201 Bid Bond was submitted. 248 Globe #1760 NM with #40 Liner, including Leather Elbow and Shoulder Patches $133.22 ea. = $33,038.56 Options: Radio Pocket ADD $4.09 Flashlight pocket 3.43 Badge numbers, left breast, 2" 1.72 reflexite double stitch sewn HOOSIER FIRE EQUIPMENT, INC. Bid was signed by Nick D. Swartz, P.O. Box 410 President, Non -Collusion Affi- Valparai`so, Indiana 46383 davit was in order and a 10% Bid Bond was submitted. 248 Janesville Model NFPA-3 7.5 oz. Yellow Nomex Fire Coats with 20 oz. neoprene coated Nomex needlepunch felt combination vapor barrier and liner sewn in at the neck only, and #lQL fully detachable quilted nylon liner. $121.50 ea. = $30,132.00 Options: Leather elbow patches $2.40 per coat Leather shoulder patches Standard Radio pocket, #SP02, 9"x32"x2" 4.70 each Flashlight pocket, #SP01, 3-Cell 3.25 each Badge numbers, Left breast, 2" Reflexite, sewn -on. .75 per ea. no. Velcro closures on optional pockets, If desired .25 each A:A:A- FIRE EQUIPMENT Bid was signed by Daniel F. Warren, 21733 Carriage Drive for A.A.A. Fire Equipment & Body - South Bend, Indiana 46614 Guard, Non -Collusion Affidavit was in order and a.10% Bid Bond was submitted. 248 Turn Out Coats for Fire Department $129.00 ea. = $31,992.00 Body -Guard Model BG-1971 Options: Choice of Liner, Code 25 or Code 6 - No Charge Leather elbow patches No Charge Leather shoulder patches No Charge Radio.pocket (location optional) $3.50 per coat Flashlight pocket (location optional) 3.35 per coat Badge numbers in 3" Reflexite, sew -on .55 per number Add for: 42 inch long coat, $2.50 per coat 44 inch long coat, $4.00 per coat REGULAR MEETING DECEMBER 12. 19.83 5 0 Board Attorney Carolyn V. Pfotenhauer advised that the Non - Collusion Affidavit in the bid of Kale Uniforms, 552 West Roosevelt Road, Chicago, Illinois, was not signed. It was therefore her recommendation that the bid be rejected because of this fatal defect. Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the.bid of Kale Uniforms was rejected. It was noted that the bid of ALB, Inc 366 Sommerville Avenue, Somerville, Massachusetts was received after the legally published deadline of 9:30 a.m. for receipt of sealed bids and was therefore not accepted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids.were referred to the Fire Department for review and recommendation. OPENING AND AWARD OF BIDS. -:SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately nine (9) abandoned vehicles, eight (8) of which are valued at over One Hundred Dollars ($100.00) and all of which have been stored at the Hurwich Impoundment Lot, 1610 Circle Avenue, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient.. The following bid was opened and publicly read: Hurwich Iron Co. 1610 Circle Avenue Vehicle No. South Bend, Indiana 1 $25.00 2 20.00 3 20.00 4 15.00 5 20.00 6 15.00 7 20.00 8 15.00 9 20.00 There being no other bid presented, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bid was awarded to Hurwich Iron as submitted. AWARD BID - JANITORIAL SERVICES, INCLUDING PEST AND RODENT CONTROL AT POLICE DEPARTMENT AND THREE (3) POLICE SUBSTATIONS In a letter to the Board, Police Chief Dan D. Thompson recommended that the low bid of Franklin Pest Control, 614 West Calvert Street, in the amount of $720.00 be accepted for control of pests and rodents in the police facilities. Additionally, it is the Police Department's recommendation that the bid of Best Clean- ing Services, 2601 Mishawaka Avenue, South Bend, Indiana, in the amount of $17,592.00 be accepted as the lowest bid when consideration is given to the need for security clearance. It was noted that bids for these services were opened on November 21, 1983. Chief Thompson stated that Best Cleaning Services has performed satisfactorily during the past year. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendations were approved and the bids awarded. AWARD BID - STREET DEPARTMENT EQUIPMENT In a letter to the Board, Mr. Sean Watt, Director, Division of Transportation, recommended that the Board award the following equipment bids which were received on December 5, 1983: Mm WX REGULAR MEETING DECEMBER 12, 1983 One (1) ea. 10,000 GVW diesel cab and chassis. Award to Jordan Ford for $8,365.46, with trade. One (1) ea. 1/2 ton pickup.. Award to Jordan Ford for $6,775.08, with trade. One (1) ea. 3.5,000 GVW Single Axle Cab and Chassis. Award to Shamrock Ford for $27,308.00, with trade. One (1) ea. 55,000 GVW Tandem Axle Cab and Chassis. Award to Shamrock Ford for $45,100.00, with trade. Central Hydraulic system for Single and Tandem Axle Cab and Chassis. Award to Neil's Automotive Service for $16,175.00. (Central Hudraulics for Single Axle and Tandem Axle $7,765.00 and $8,410.00 respectively). Two (2) small compaction rollers. Award to Deeds Equipment for $8,504.00. ($4,012.00 ea, unit + 10 H.P. Kohler Option @ $240.00 ea. unit). Three (3) Portable Asphalt Storage and Heating Units. Award to Bob Hepler Construction Equipment for $25,746.00, with trade. (Aeroil Unit @ $8,182.00 ea. + Optional Tack Tank @ $400.00 ea. unit). Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendation was accepted and the bids awarded. AWARD BID - REPAIR OF ISLAND PARK WALL In a letter to the Board, Mr. John E. Leszczynski, Director, Public Works, stated that based on the review of the bids received on November 28, 1983 for the repair -of the Island Park East Retain- ing Wall Repair Project, it is recommended that the low bid of LaFree Excavating, Inc., 11252 West Third Street, Osceola, Indiana, in the amount of $1.24,252.85 be accepted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the recommendation was accepted and the bid awarded. APPROVE COMMUNITY DEVELOPMENT CONTRACT AND ADDENDUM The following Community Development contract and addendum were presented to the Board for approval: HISTORIC PRESERVATION COMMISSION HISTORIC PRESERVATION CONSULTANT ACTIVITY The targeted goals for this activity are to hire a consultant for 60 hours to assist with research associates with a multiple resource nomination to the National Register and completion of an industrial building study. The total cost of this activity shall not exceed $420.00. ADDENDUM I CANCO NEGLECT PREVENTION ACTIVITY This Addendum I provides for further clarification of budget categories and revision of Appendix II. The total cost of this activity shall not exceed $25,275.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contract and addendum were approved and executed.. 1 REGULAR MEETING DECEMBER 12, 1983 APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - MAPLE ROAD INTERSECTION TURN `LANES ON'S.R. 23 (RITSCHARD BROS., INC.) Mr. Leszczynski advised that Ritschard Bros.,.Inc. has submitted Change Order No. 1 (Final) indicating that the contract amount be increased by $26,439.37 for a new contract sum including this Change Order in the amount of $101,627.66. Additionally submitted was the Project Completion Affidavit indicating, this, new final. cost-. Upon a moti:on.made by Mr. Leszczynski, seconded by Mr. Hill and .carried, Change Order No. 1'(Final) and the Project Completion Affidavit were approved and the' -appropriate three-year MaintenanceBondwas filed. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - SIGNALIZATION'OF ORANGE STREET & COLLEGE STREET AND COLFAX AVENUE AND WALNUT STREET INTERSECTIONS (TRANS TECH ELECTRIC, INC.) Mr. Leszczynski advised that Trans Tech Electric, Inc. has submitted Change Order No. 1 (Final) indicating that the contract amount be increased by $3,274.30 for a new contract sum including this Change Order in the amount of $50,723.50. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - CONCRETE PAVEMENT REPAIRS, VARIOUS LOCATIONS 1983 (THE ROBERT HENRY CORPORATION) Mr. Leszczynski advised that The Robert Henry Corporation has submitted Change Order No. 1 (Final) indicating that the contract amount be increased by $22,406.94 for a new contract sum including this Change Order in the amount of $96,014.44. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved and the appropriate three-year Maintenance Bond was filed. APPROVE STATE OF INDIANA DISTRICT ENGINEER'S REPORT OF INSPECTION AND RECOMMENDATION FOR INSPECTION (COLFAX AVENUE BRIDGE PROJECT) Mr. Leszczynski presented to the Board the State of Indiana District Engineer's Report of Inspection and Recommendation for Acceptance concerning the Colfax Avenue Bridge Project indicating that preliminary and final inspections of the bridge were made and the date of last work of Contractor was November 28, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above referred to document was approved and executed. APPROVE REQUEST TO CONDUCT .'SAVE OUR JOBS" PUBLIC MEETING ON RIVER BEND PLAZA (DECEMBER 17, 1983) Mr. Leszczynski advised that Ms. Mikki Dobski, City Events Coordinator, has reviewed the request of Mr. Michael Matuszak, presented to the Board on November 28, 1983 to conduct a public hearing on River Bend Plaza regarding plant closings on December 17, 1983 and recommends approval. Upon a motion made by Mr. Leszczynski, seconded by Mr..Hill and carried, the above request was approved subject to Mr. Matuszak executing an Indemnification Agreement holding the City harmless from any liability resulting from this event. 38 REGULAR MEETING DECEMBER 12, 1983 APPROVE REQUEST OF KNIGHTS OF COLUMBUS TO CONDUCT "MARCH FOR LIFE" (JANUARY 22, 1983) Mr.. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of Knights of Columbus presented.to the Board on December 5, 1983 and recommends approval. Mr. Wadzinski stated that it is the Police Department's di..scretion.(depending,on size of group) whether to ,use the sidewalks or curb lane of the street for the march. Upon a motion;made.by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above recommendation was accepted and the request approved subject to the filing of a Certificate of Insurance in the amount of $1,000,000.00 naming the City of South Bend as an additional insured for this event. APPROVE REQUEST TO CONDUCT DOWNTOWN HOLIDAY PROMOTIONS In a memorandum to the Board, Ms.Mikki Dobski, City Events Coordinator, on behalf of the Downtown Merchants Association requested permission for the following Holiday events to take place between December 15th and 24th, 1983 1. Strolling, carollers - no set day or time. 2. Illuminata - Thursday, December 15-17, 1983. .Each participating store will set out bags with candles alon.-_ the sidewalk. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above events were approved subject to the merchants participating in the Illuminata executing an Indemnification Agreement holding the City harmless from any liability resulting from this event. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard,.Director of the Department of Code Enforce- ment, requested permission to advertise for the sale of approximately twenty (20) abandoned vehicles, thirteen (13) of which are valued at over One Hundred Dollars ($100.00) and all of which are being stored at Hurwich Impoundment Lot, 1610 Circle Avenue. It was noted that all vehicles have been stored more than the thirty (30) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved and.a date of December 27, 1983, was established for the receiving of sealed bids. APPROVE INTENDED USE HEARING OF REVENUE SHARING FUNDS - VEHICLE FOR DEPARTMENT OF CODE ENFORCEMENT CLEAN-UP CREW M3.000.0M In a memorandum to the Board, Ms. Katherine Barnard, Director, Department of Code Enforcement, indicated that because of the poor condition to one of the two trucks used by the Code Enforce- ment clean-up crew it is necessary to replace one of the two trucks. She further statedth.at $15,000.00 has been appropriated in Community Development Funds for the purchase of a truck and an additional $13,000.00 is needed from Federal Revenue Sharing. She further requested that a public hearing on this proposed expenditure of revenue sharing funds be scheduled. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved and a date of December 27, 1983, was set for the public hearing on the intended use of revenue sharing funds. 1 1 M REGULAR MEETING DECEMBER 12, 1983 APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Leszczynski advised that the following license application has been received Name: River Park Lions Club By: Leslie M, Peterson Address: 2501 Mishawaka Avenue Stand to be located at: 2501 Mishawaka Avenue Dates: December 1, 1983 - December 25, 1983 (12:00 noon 8:00 p.m.) For the purpose of: selling Christmas trees Mr. Leszczynski further.advised.that.favorable recommendations have been received from the Police Department, Department of Code Enforcement and the Bureau of Traffic and Lighting for the above application. It was noted that a letter fromthe property owner granting permission to use his property was provided with the application. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license application was approved and referred to the Deputy Controller's office for issuance. DENY LICENSE APPLICATION - SECONDHAND DEALER Mr. Leszczynski advised that the following license application has been received: Name: Copestone Refinishing & Antiques By: Dale Kaser and Vicki McLaughlin Address: 3103 Western Avenue For the purpose of: selling antiques and used furniture Mr. Leszczynski further advised that favorable recommendations were received from the Bureau of Traffic and Lighting and the Police Department regarding this application, but unfavorable recommendations have been received from the Fire Department. and the Department of Code Enforcement. It was noted that the Fire Department and the Department of Code Enforcement made inspections of the above location on two (2) separate occasions and because of non-compliance with fire code violations and environmental violations, it is the recom- mendation of these departments that the license be denied. Based on this information, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Second Hand Dealer license application was denied. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following eleven (11) traffic control devices were approved: REMOVE SNOW ROUTE - Landsdown Blvd. from Somersworth to Stonehedge. (New collector street). INSTALL SNOW ROUTE - Bridgeton, Watford to Somersworth. (New Collector Street, York to Ironwood). INSTALL SNOW ROUTE - Watford Lane, York to Bridgeton. (New Collector Street, York to Ironwood). INSTALL HANDICAPPED PARKING - 100 S. Michigan Street. (Spaces 1 and 2 North of Jefferson on the East side of 100 S. Michigan). INSTALL TRAFFIC SIGNALS - Jefferson and Michigan. (Michigan Street from the North, reopened at intersection with Jefferson. Southbound signals placed in operation on December 9, 1983, approx- imately at 2:00 p.m.). REGULAR MEETING DECEMBER 12, 1983 INSTALL 2 HR. PARKING 6AM - 6PM, EXCEPT SUNDAY - 100 S. Michigan Street. (Re -Clarification and Re -installation of 2 hour zone). INSTALL FLASHER (WARNING BEACON) - Colfax and Walnut. Flashing warning beacon (Red for Walnut, Amber for Colfax.) to supplement stop signs placed into operation on November 2, 1983 @ 11:20 a.m. REVISE TO TRAFFIC SIGNAL - College and Orange. (Stop signs on College removed. Traffic signals placed in operation November 2, 1983 @ 10:51 a.m.). INSTALL NO PARKING TOW ZONE - At mid -block crosswalk, both sides of 100 S. Michigan. (Zone extends from planter island to planter island, including new mid -block crosswalk. New Construction). INSTALL NO PARKING TOW ZONE - West side of 100 South Michigan, midblock at fire hydrant. (A 30 ft. zone, 15 ft. each side of the fire hydrant). INSTALL PEDESTRIAN SIGNALS - Jefferson and Michigan. (Pedestrian signals for east -west pedestrian crossing reopened 100 S. Michigan). APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the following twenty-seven (27) handicapped parking permit applications were approved and referred to the Deputy Controller's office for issuance of permits: Mary Solbrig, 17710 Juday Lake Dr., S.B. Mildred F. Harris, 52855 Helmen, S.B. Leon Kajzer, 201 N. LeBlvd. De La Paix, Apt. 2704, S.B. Reva B. Garver, 19453 Brick, S.B. Mollie Stern, 1553 Wildflower Way, S.B. Loretta M. Megyesi, 3007 Brochton, Apt. D, Mish. Anna I. Waterman, 1734 Leer, S.B. Paul J. Botka, 802 Berkley, Mish. Howard J. Bright, 705 S. 35th, S.B. Mary H. Vlahantonis, 1702 W. Ewing, S.B. Alfred L. Talboom, 121 W. Willow, S.B. John F. Clark, 56165 Peppermint, S.B. Catherine W. Allen, 413 S. Twyckenham, S.B. Alfred E. VanOoteghem, 831 Garden, S.B. Irene Kacsits, 3110 S. Main, S.B. Leonard A. Wheatley, 19614 Rolling Acres, S.B. Col. George Byers, 3104 Corby, S.B. Ralph J. Andreae, Sr., 209 E. Haney, S.B. Gertrude Snider, 1025 W. Broadway, Mish. Mattie Williams, 1507 Fassnacht, S.B. Francis Griffin, 3708 S. St. Joseph, S.B. Mary Parker, 2110 S. Leer, S.B. Ethel L. Zalas, 719 N. Hickory, S.B. Betty K. Mackin, 305 Parkovash, S.B. Frank MacDonald, 528 S. 35th, S.B. Wayne Rupel, 52603 Jackie, S.B. Robert L. & Flora D. Willis, 1425 N. Adams, S.B. APPROVE CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Certificate of Insurance of McCormick & Company, Inc., 11350 McCormick Road, Hunt Valley, MD was accepted and filed. REGULAR MEETING DECEMBER 12, 1983 FAIMIR NO in FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code. Enforcement indicating a total of twenty-six (26) properties cleaned from December 5, 1983 to December 9, 1983 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Boardindicatesa total of twenty- eight (28) outages for the period November 9, 1983 to December 2, 1983_ Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. FILING OF HUMANE SOCIETY REPORT - NOVEMBER The Humane Society report for the month of November indicated the following animals handled for the City of South Bend: Dogs handled: 247 Cats handled: 119 Other animals handled: 40 TOTAL: 406 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above report was filed. APPROVE CLAIMS Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 24718 through Claim Docket No. 25449 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed and the claims approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting was adjourned at 10:02 a.m. J n E. Leszctfdski Richard L. Hil o Jo E. Kernan ATTEST: 4SanAdr`a/M. larmerlee, Clerk