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HomeMy WebLinkAbout11/28/83 Board of Public Works MinutesREGULAR MEETING NOVEMBER 28, 1983 The regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, November 28, 1983, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the minutes of the November 21, 1983 regular meeting of the Board were approved. OPENING OF BIDS - SOBENITE SANITARY SEWER PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: ECK CONSTRUCTION Bid was signed by David R. 4320 Cottage Avenue Eck, Non -Collusion Affidavit Mishawaka, Indiana 46544 was in order and a 5% Bid Bond was submitted TOTAL AMOUNT OF BID: $9,444.00 WARNER & SONS, INC. P.O. Box 87 Elkhart, Indiana 46515 TOTAL AMOUNT OF BID: $9,195.99 GARY L. SELGE EXCAVATING 2431 Pritchard Drive Niles, Michigan 49120 TOTAL AMOUNT OF BID: $9,179.00 GEYER CONSTRUCTION & DEVLOP. CO 67475 Kenilworth Road Lakeville, Indiana TOTAL AMOUNT OF BID: $8,638.50 HRP COMPANY, INC. 1216-18 West Washington Street South Bend, Indiana 46601 TOTAL AMOUNT OF BID: $9,324.00 H. DE WULF MECHANICAL CONTRACTOR 58600 Executive Drive P.O. Box 986 Mishawaka, Indiana 46544 TOTAL AMOUNT OF BID: $9,954.00 Bid was signed by Jack Warner, President and Robert Warner, Secretary, Non -Collusion - Affidavit was in order and a 5% Bid Bond was submitted. Bid was signed by Jan Selge, Owner, Non -Collusion Affidavit was in order and a Cashier's Check in the amount of $458.90 was submitted. Bid was signed by William A. Geyer, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. Bid was signed by Paul J. Fallon, General Manager and Jacqueline Slutsky, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. Bid was signed by Henry DeWulf, President, and Nancy Egierski, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. 1 J 1 REGULAR MEETING NOVEMBER 28, 1983 Flu 1 1 1 LA FREE EXCAVATING, INC. 11252 West Third Street Osceola, Indiana TOTAL AMOUNT OF BID: DYE PLUMBING & HEATING,. 3535 Monroe Street LaPorte, Indiana 46350 TOTAL AMOUNT OF BID: Bid was signed by Richard LaFree, President and Ann LaFree, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. $9,712.90 INC. Bid was signed by Charles Prestin, Vice -President and Rodney S. Grosser, Assistant Secretary, Non - Collusion Affidavit was in order and a 5% Bid Bond was submitted. $8,353.97 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Engineering Depart- ment for review and recommendation. OPENING OF BIDS - REPAIR OF ISLAND PARK WALL This was the date set for receiving and opening of sealed bids for the above referred to rpoject. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ZIOLKOWSKI CONSTRUCTION, INC. Bid was signed by Ben Ziolkowski, 1005 South Lafayette President and Roberta Ziolkowski, P.O. Box 1106 Secretary, Non -Collusion Affidavit South Bend, Indiana 46624 was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $124,850.00 CASTEEL CONSTRUCTION CORP. Bid was signed by R.V. Casteel, P.O. Box 628 President and Walter Renwick, 23086 West Ireland Road Secretary, Non -Collusion South Bend, Indiana 46624 Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $137,843.78 ARCO ENGINEERING CONSTRUCTION Bid was signed by William Reiff, 705 South Beiger Street Vice -President and Charles Booth, Mishawaka, Indiana 46544 Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $143,991.00 LA FREE EXCAVATING, INC. Bid was signed by Richard LaFree, 11252 West Third Street President and Ann LaFree, Secretary, Osceola, Indiana 46561 Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL AMOUNT OF BID: $124,252.85 Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bids were referred to the Engineering Department for review and recommendation. APPROVE PURCHASE AGREEMENT - SALE OF CITY -OWNED PROPERTY AT 533 FELLOWS STREET Mr. Leszczynski advised that, in accordance with the bid awarded on October 10, 1983 for the purchase of the City - owned lot at 533 Fellows Street, in the amount of $300.00, the Purchase Agreement was being submitted at this time for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Purchase Agreement was ME REGULAR MEETING NOVEMBER 28, 1983 approved and the matter referred to the City Attorney's office for the drafting of the appropriate Quit -Claim Deed._ APPROVE FINDINGS OF FACT-- PEDDLERS LICENSE REVOCATION (ANTHONY MC LEOD/JUNIOR CAREERS) Mr. Leszczynski presented to the Board a document entitled "Findings of Fact" which was filed with the City Controller and Mr. McLeod pursuant to _Section 4-16(d) of. the South Bend Municipal Code as a result of the Public Hearing held on Monday, November 21, 1983, concerning the revocation of a Peddlers License issued to Junior Careers on September 16, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the "Findings of Fact" was approved. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: ADDENDUM II RENEW, INC. ACQUISITION/REHABILITATION ACTIVITY Addendum II provides for a change in the timetable in that the activity shall commence on January 1, 1983 and shall continue to and include December 31, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Addendum was approved.and executed. APPROVE EASEMENT FOR GAS MAINS - NORTHERN INDIANA PUBLIC SERVICE COMPANY (ETHANOL PLANT PROJECT) Mr. Leszczynski presented to the Board an Easement for Gas Mains with the Northern Indiana Public Service Company granting them access to City property to install and maintain its facilities to service the ethanol production facility. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Easement was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - MANHOLE RESTORATION PROJECT (SOUTH MAIN STREET) - PRESSURE CONCRETE CONSTRUCTION COMPANY Mr. Leszczynski advised that Pressure Concrete Construction Company, 315 South Court Street, Florence, AL has submitted Change Order No. 1 (Final) indicating that the contract amount be.increased by $17,951.40 for a new contract sum including this Change Order in the amount of $49,085.40. Mr. Leszczynski advised that the increased cost is due to the addition of manholes to the project. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDERS NO. 10 & 11 - COLFAX AVENUE BRIDGE PROJECT (BATES AND ROGERS CONSTRUCTION) Mr. Leszczynski advised that Bates and Rogers Construction Company has submitted Change Order No. 10 (Extra Work Agreement) in the amount of $450.00 for nursery sod. The Change Order is necessary in order to complete the job without having to place seed out of season. Additionally submitted was Change Order No. 11 in a decreased amount of $225.00 which is for the elimination of mulch seeding "RV" due to the request of placing sod as stated in Change Order No. 10. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Change Orders No. 10 & 11 were approved. 1 1 NJ REGULAR MEETING NOVEMBER 28, 1983 APPROVE RECOMMENDATION TO REJECT OFFICE AUTOMATION BIDS AND REQUEST TO READVERTISE In a letter to the Board, City Controller Joseph E. Kernan, requested that the Board reject the bids received on October 31, 1983 for the office automation system and that permission be granted to readvertise. Mr. Kernan stated that Crowe, Chizek and Company has conducted a preliminary review of the bids and recommend that the bids be rejected because they were either too expensive ordid not meet the required specifications. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendation and request were approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine. Barnard, Director of the Department of Code Enforcement, requested permission to advertise for the sale of approximately nine (9) abandoned vehicles, eight (8) of which are valued at over One Hundred Dollars ($100.00) and all of which are being stored at Hurwich Impoundment Lot, 1610 Circle Avenue. It was noted that all vehicles have been stored more than the thirty (30) days, identification checks had been run for auto theft, and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request was approved and a date of December_12, 1983, was established for the receiving of sealed bids. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - FIRE DEPARTMENT TELEMETRY EQUIPMENT In a letter to the Board, Fire Chief Timothy J. Brassell, requested permission to advertise for the receipt of bids for the sale of two (2) Motorola Telemetry,systems which the Board on November 21, 1983 declared no longer needed by the Fire Department by the adoption of Resolution No. 25-1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE REQUEST OF SALVATION ARMY TO USE POLE FOR TREE OF LIGHTS CAMPAIGN In a letter to the Board, Mr.. John D. Miller, Tree of Lights Chairman Salvation Army Advisory Board, 535 South Carroll Street, South Bend, Indiana, requested permission to use a pole located at the southeast corner of Main and Monroe Streets for the purpose of constructing a facsimile Christmas tree in conjunction with the annual Salvation Army Tree of Lights campaign. The pole would be used to string lights, each strand lit representing a higher percentage of the.goal reached. All lights would be strung high enough on the pole to prevent vandalism or being in the pedestrian right-of-way. He stated that although the pole now.sits outside the fenced in property of the Salvation Army, all electrical connections would be inside the property. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved subject to the filing of a Certificate of Insurance in the amount .of $100,000.00 naming the City of South Bend as an additional insured for this event. REQUEST OF SAVE OUR JOBS COMMITTEE TO CONDUCT RALLY ON RIVER BEND PLAZA - DECEMBER 17. 1983 REFERRED In a letter to the Board, Mr. Michael H. Matuszak, 1414 Woodlawn Boulevard, South Bend, Indiana on behalf of the SAVE OUR JOBS Committee requested permission to hold a public meeting on plant closings- It is requested that 22 REGULAR MEETING NOVEMBER 28, 1983 permission be granted.to hold the meeting on River Bend Plaz:a. on Saturday, December 17, 1983.between 12:0.0 noon and 3:00 p.m. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the City Events Coordinator for review and recommendation. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following seven (7) handicapped parking permit applications were approved and referred to the Deputy Controller's office for issuance of permits: Elbert Stephens, 19964 Elizabeth, S.B. Geraldine H. Coyle, 52395 N. Leland, S.B. Marie B. Stafford, 21127 Brick, S.B. Mary T. Klosinski, 3124 S. Main, S.B. Catherine Nanney, 4136 Winthrop, S.B. James B. Williams, 1618 Florence, S.B. Helene A. Redfern, 17629 Hepler, S.B. APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Leszczynski advised that the following license application has been received: Name: Perri's Christmas Trees By: Ross A. Perri Address: 425 West llth St., Mishawaka, Indiana Stand to be located at: Jefferson & Logan (325 S. Logan) Dates: December 1, 1983 - December 24, 1983 For the purpose of: selling -Christmas trees Mr. Leszczynski advised that favorable recommendations have been received from the Police Department and the Bureau of Traffic and Lighting for the above application. The Department of Code Enforcement advised that the stand to be located at 325 South Logan is in an "A" residential area. However, because of the prior use of this property for open air stands and because of. its location between two establishments zoned "C" commercial, it was recommended by the Board Attorney that this request - be approved. Additionally provided with the application was a letter of permission from the property owner. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following (5) traffic control devices were approved: REVISE TO NO PARKING - East side of North one-half of 500 N. Michigan. Seasonal (winter) removal. To be re -installed in spring of 1984. INSTALL NO PARKING THIS SIDE - South side of 300 Lamonte Terrace. Seasonal (winter) removal. To be replaced in spring of 1984 when weather permits. INSTALL SNOW ROUTE - Erskine Manor Hill, from Miami to Honan Drive. (New collector street). INSTALL SNOW ROUTE - Somersworth from Bridgeton to Ironwood. (New collector street). INSTALL SNOW ROUTE - Landsdown Blvd. from Somersworth to Stonehedge. (New collector street). 1 1 M REGULAR MEETING NOVEMBER 28, 1983 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of thirty-eight (38) properties cleaned from November 21, 1983 to November 23, 1983 was submitted. Upon a motion made by Mr. Lesz.czynski., seconded by Mr. Hill and carried, the report was filed. APPROVE CLAIMS Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 23506 through Claim Docket No. 24154 and recom- mended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed and the claims approved. PRIVILEGE OF THE FLOOR: PRESENTATION OF SOUTH BEND RESTORATION PETITION BY MR. RALPH JOHNSON Mr. Ralph Johnson, 734 North Cushing Street, South Bend, Indiana, addressed the Board.and requested that the Board open Western Avenue from Main Street to Michigan Street to two-way traffic, permitting north bound traffic on Michigan U.S. 31 to turn left on Western Avenue, going west on Western. Additionally, he requested that Lafayette Boulevard be opened to two-way traffic, permitting traffic north and south bound to turn onto Western Avenue to support retail merchants to stay in business where they are by making access to Western Avenue going West more available. Mr. Johnson advised that opening the streets to two-way traffic will decrease accidents as two-way traffic generally moves slower and also it would benefit the merchants as citizens would be able to park in front of any particular establishment. Mr. Johnson presented to the Board a copy of a petition which he is circulating entitled "South Bend Restoration Petition" and he stated that forty-seven (47) merchants have already signed it. Mr. Johnson kept the original petition as he is seeking more signatures and will present the Petition to the Common Council for con- sideration. Mr. Leszczynski thanked Mr. Johnson for pro- viding the Board with the Petition, and advised that the matter would be taken under consideration. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the meeting adjourned at 9:56 a.m. kA n E. LeszczyrlsRi Richard L. Hill os ph E. Kernan ATTEST: Sandra M. Parmerlee, Clerk