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HomeMy WebLinkAbout11/21/83 Board of Public Works MinutesIff REGULAR MEETING NOVEMBER 21, 1983 The regular meeting of the Board of Public Works was convened at 9:35 a.m, on Monday, November 21, 1983, by President John E. Leszczyn.ski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Chief Deputy City Attorney Thomas Bodnar. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the minutes of the November 14, 1983, regular meeting of the'Board were approved. OPENING OF BIDS JANITORIAL SERVICES, INCLUDING PEST AND RODENT CONTROL AT POLICE DEPARTMENT AND THREE POLICE SUBSTATIONS This was the date set for receiving and opening of sealed bids for the above referred to services. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: FRANKLIN PEST CONTROL 614 West Calvert Street South Bend, Indiana 46613 Bid was signed by Robert Ziker, President and Jackie Daehzy, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. Bid for Pest and Rodent Control - $720.00 ABSOLUTE PEST & TERMITE CONTROL, INC. Bid was signed by Rocco DiLorenzo, 2228 Lincolnway West President and Herbert Brewer, Mishawaka, Indiana 46544 Secretary, Non -Collusion Affi- davit was in order and a Certified Check in the amount of $40.00 was submitted. Bid for Pest and Rodent Control - $66.00 per mo. or $792.00 per year BRAYLEON'S CLEANING SERVICE, INC. Bid was signed by Brayleon 215 Teri Street Jennings, President and Barbara South Bend, Indiana 46614 J. Jennings, Secretary, Non - Collusion Affidavit was in order and a Cashier's Check in the amount of $914.00 was submitted. Bid for Janitorial Services, including pest and rodent control - $18,275.00 The bid indicated that the amount of $17,475.00 will be for janitorial services and the remainder of $800.00 will be for pest control. If both are accepted, Brayleon's will render services for the total price of $18,275.00. BEST CLEANING SERVICES 2601 Mishawaka South Bend, Indiana 46615 Bid for Janitorial Services - $17,592.00 Bid was signed by Deborah J. Bardner and Thomas E. Raffier, Non -Collusion Affidavit was in order and a Cashier's Check in the amount of $876.60 was submitted. 1 n 1 REGULAR MEETING NOVEMBER 21-, 1983 WE 1 1 MAINTENANCE SYSTEMS CORP. Bid was signed by Richard W. 203 East Mishawaka Ave. Johnson, President and Hedi Mishawaka, Indiana Johnson, Secretary, Non - Collusion Affidavit was in order and a 5% Bid Bond was submitted. Bid for Janitorial Services - $18,240.00 NILES JANITOR SERVICE & SUPPLY Bid was signed by Thomas A. 1205 llth Street Borzsei,. President, Non - Niles, Michigan 49120 Collusion Affidavit was in order and a Certified Check in the amount of $930.00 was submitted. Bid for. Janitorial Services - $18,600.00 ACME SERVICE CORPORATION Bid was signed by Charles 2106 South Franklin Eder, President, Non -Collusion South Bend, Indiana Affidavit was in order and a 5% Bid Bond was submitted. Bid for Janitorial Services - $23,000.00 PRITCHARD SERVICES, INC. Bid was signed by T.R. Brantley, 523 East McKinley Sales Manager, Non -Collusion Mishawaka, Indiana 46545 Affidavit was in order and a 5% Bid Bond was submitted. Bid for Janitorial Services - $18,720.00. Additionally, bid for pest and rodent control is $65.00 per month. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Police Department for review and recommendation. PUBLIC HEARING AND REVOCATION OF PEDDLERS LICENSE - ANTHONY MC LEOD. JUNIOR CAREERS This was the date set for the public hearing on the matter of the revocation of a Peddlers License issued to Mr. Anthony McLeod, 2715 South Michigan Street, South Bend, Indiana, listing his present employer and address as Junior Careers, 4602 East loth Street, Indianapolis, Indiana. Ms. Sherrie L. Petz, Deputy Controller, indicated that the license is requested to be revoked pursuant to Section 4-16(a)(3) of the South Bend Municipal Code. The Clerk advised that Mr. McLeod was notified by Certified Mail ofthe date and time of the public hearing on this matter. Mr. Brian May, Attorney at Law, 311 Lafayette Building, South Bend, Indiana, was present and indicated that he was representing Mr. McLeod in this hearing. Mr. McLeod was present but did not speak. Mr. May indicated that after his client provided him with a copy of the letter sent to him regarding this matter, he reviewed the applicable Section 4-16 of the Municipal Code. He indicated that the letter did not state any specific or wilful violations against Mr. McLeod. Mr. May further advised that Mr. McLeod's plans for remaining in this area are short-term as he is planning on moving to California. Mr. Ron Wintrode,Director, Bureau of Child Labor, 1013 State Office Building, Indianapolis, Indiana, was present and addressed the Board. Mr. Wintrode stated that his office does not have jurisdiction or control over Peddlers 112 REGULAR MEETING NOVEMBER 21, 1983 Licenses issued by the City. violation of state child labor ning on taking action with the .that matter. However, he is concerned about the laws in this matter and is plan County Prosecutor's Office on Mr. Hill inquired of Mr. Wintrode regarding what violations he was concerned about. Mr. Wintrode indicated that the youngsters employed by Junior Careers do not have employment_ certificates, are under the legal age of fourteen (14) and are working illegal hours. Mr. Wintrode indicated that in September of this year Junior Careers.was stopped, given a warning, items confiscated and they were instructed to secure a peddlers permit. Again, he reiterated that his office has no control over the issuance of a peddlers permit but is concerned about violation of state child labor statutes. Captain Edward Friend of the South Bend Police Department was. present and addressed the Board on the matter of Junior Careers soliciting in the South Bend area. Capt. Friend advised that the Police Department was notified by the Bureau of Child Labor on October 25, 1983, of possible Junior Careers activities in the South Bend area. Capt. Friend stated that he wanted to clarify that this group has no connection with the Junior Achievement Group. Capt. Friend cited Police Report No. 8369773 taken .on September 23, 1983 by Officer George Saros and Police Report No. 8382440 taken on November 11, 1983, by Officer DeCraene regarding the activities of Junior Careers in the South Bend area. Officer DeCraene's report indicated that the youngsters were carrying zeroxed copies of the Peddlers Permit issued to Mr. McLeod. Capt. Friend stated that the City Attorney's office and the County Prosecutor's office were notified of the work of this group in our City. Mr. Hill stated that it appears that this organization is attempt- ing to deceive the public. He stated that this is a profit making organization and clear disregard for labor laws is indicated which could pose a threat to the public welfare of the community. Mr. Hill stated that based on the circumstances of the matter and the language of the ordinance governing this matter, there certainly are clear grounds for revocation of the license. Mr. Wintrode explained that approximately fifteen (15) South Bend youngsters are involved in this endeavor. He stated that they are dropped off and pickedup at various locations and are being fined, in dollars, for such infractions as slamming the car door, rolling down the window or setting their materials down to rest while soliciting. He further stated that Junior Careers is taking these youngsters to at least six (6) cities outside of South Bend. Mr. Brian May again stated that the letter his client received does not stated the charges and that he was attending the meeting unprepared to defend himself. Mr. Hill stated that this is clearly not.the kind of business.the Board wants operating in the community. There being no one wishing to speak further on this matter, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the public hearing on this matter was closed. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, City License No. 14524 issued to Junior Careers on September 16, 1983 was revoked_ Mr. Leszczynski thanked Mr. Wintrode from the Bureau of Child Labor and Captain Edward Friend of the Police Department for attending the public hearing today and for their comments on this matter. 1 1 1 REGULAR MEETING NOVEMBER 21, 1983 AWARD BID —MOVE AND REHABILITATE PORTABLE CLASSROOM, IMPROVEMENTS TO EXISTING.CENTER AND INSTALLATION OF SIDEWALKS AND PARKING LOT (LA SALLE-FILLMORE NEIGHBORHOOD CENTER) In a letter to the Board, Mr. Ronald L. Baker, AIA,Architect, Mathews-Purucker-Anella, Inc., 218 South Frances Street, South. Bend, Indiana, indicated that Mathews-Purucker-Anella, Inc. has reviewed the bids received for this project and recommend a contrast be awarded to the lowest bidder, Kaser-Spraker Construction, Inc., P.O. Box 3605,. 25487 W. State Road 2, South Bend, Indiana, as follows: Base Bid $63,620 Alternate G-1 (300) Alternate G-3 (630) Alternate M-2 (860) Alternate E-1 ( 30) Project Cost: $61,800 Mr. Leszczynski advised that bids for this project were opened at the Board meeting held on November 7, 1983. Upon a motion' made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the above bid was awarded. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - FIRE DEPARTMENT TURN OUT COATS In a letter to the Board, Fire Chief Timothy J. Brassell, requested permission to advertise for the receipt of bids for Turn Out Coats for the Fire Department. He indicated that this purchase will be funded through funds in the 1984 budget. He further stated that the Fire Department is required to make these changes in.the firefighter's protective clothing by OSHA and with this purchase the OSHA requirements will be met. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development Addenda were presented to the Board for approval: ADDENDUM I SOUTHOLD ADMINISTRATION ACTIVITY Addendum I includes Appendix II which provides further clarification of budget categories and allows for an additional amount of $1,500.00 to be added to the original contract amount. The new Program Budget indicates that the total cost of the Southold Administration Activity shall not exceed $66,500.00. ADDENDUM II SOUTHOLD ACQUISITION/REHAB ACTIVITY A dendum II provides for a change in the Program Budget indicating a raised maximum cost associated with the moving of a structure. The total, cost of the acquisi- tion/rehab activity shall not exceed $80,044.00 with the activities associated with the moving of the structure not exceeding $31,500.00. ADDENDUM I RENT -A -TEEN Addendum I provides for the addition of Appendix.II which further clarifies budget categories by the inclusion of non -personnel costs in the amount of $1,080.00. The total cost of the Rent -A -Teen Program activity shall not exceed $16,030.00. ME REGULAR MEETING NOVEMBER 21. 1983 ADDENDUM II NEIGHBORHOOD YOUTH INVOLVEMENT PROGRAM Addendum II provides or the addition of Appendix II which further clarifies budget categories by eliminating non - personnel costs which are to be transferred to the Rent - A -Teen Program. The total cost of the Neighborhood Youth Involvement activity shall not exceed $7,702.00. ADDENDUM I NEIGHBORHOOD YOUTH INVOLVEMENT PROGRAM Addendum I provides for the addition of Appendix II which further clarifies budget categories by the addition of $3,620.00 to. the Other Supplies _line item. The total cost of the Neighborhood Youth Involvement Program Activity shall not exceed $13,620.00. ADDENDUM I NEIGHBORHOOD CLEAN-UP CREW ACTIVITY Addendum I provides for the addition of Appendix II which further clarifies budget categories by the transfer of $2,500.00 from the salaries line item to the equipment repair line item. The total cost of The Neighborhood Clean -Up Crew Activity remains the same and shall not exceed $61,000.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above addenda were approved and executed. ADOPTION OF RESOLUTION NO. 25-1983 -.DISPOSAL OF EQUIPMENT (FIRE DEPARTMENT) Mr. Leszczynski advised that Fire Chief Timothy J. Brassell has requested permission to declare obsolete two (2) Motorola Telemetry Systems which the Department has not used since 1979. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Resolution No. 24-1983 was adopted: RESOLUTION NO. 25-1983 WHEREAS, it has been determined by the Board of Public Works that the following equipment is no longer needed by the Fire Department of the City of South Bend: TWO (2) MOTOROLA TELEMETRY SYSTEMS WHEREAS, Indiana Code 36-1-11-6 permits the disposal of personal property no longer needed or obsolete. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the above equipment is no longer needed by the City of South Bend. BE IT FURTHER RESOLVED that the Fire Department of the City of South Bend be authorized to dispose of said equipment and remove same from the City Inventory. DATED this 21st day of November, 1983. BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Sandra M. Parmerlee, Clerk 1 5 REGULAR MEETING NOVEMBER 21, 1983 ADOPTION OF ,RESOLUTION NO.-26-1983 - DISPOSAL OF VEHICLE (DEPARTMENT OF PUBLIC WORKS) Mr. Leszczynski advised that the Department of Public Works has requested that a vehicle that was damaged in an accident be declared unfit and removed from the. City Vehicle Inventory. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Resolution No. 26-1113 was adopted: RESOLUTION NO. 26-1983 WHEREAS, it has been determined by the Board of Public Works that the following Department of Public Works vehicle has been.damaged in an accident to the point where repair costs would exceed its value: 1979 Ford LTD S# 9H27F140463 WHEREAS, Indiana of personal property it was intended. NOW, THEREFORE, Public Works of the vehicle listed above City of South Bend. Code 36-1-11-6 permits the sale unfit for the purpose for which BE IT RESOLVED by the Board of City of South Bend that the is unfit and not needed by the BE IT FURTHER RESOLVED that the Bureau of Vehicle Maintenance be authorized to dispose of said vehicle and to remove same from the City Vehicle Inventory. DATED this 21st day of November, 1983. BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/ Richard L. Hill s/ Joseph E. Kernan ATTEST: s/ Sandra M. Parmerlee, Clerk APPROVE CONSTRUCTION CONTRACT - REPAIRS AND REMODELING FOR HOUSE/POLICE SUBSTATION AT 420 NORTH FRANCES STREET (VAN OVERBERGHE BUILDERS, INC.) Mr. Leszczynski advised that in accordance with the bid awarded on November 7, 1983, to Van Overberghe Builders, Inc., 57440 Pe gy Drive, South Bend, Indiana, 46619, in the amount of 22,95.0.00 for the above referred to project, a contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the contract was approved and the appropriate insurance, Performance Bond and Labor and Materials Payment Bond were filed. APPROVE CHANGE ORDER NO. 1 - CALVERT STREET WEST OF MAPLE ROAD (H. DE WULF MECHANICAL CONTRACTOR) Mr. Leszczynski advised that H. DeWulf has submitted Change Order No. 1 indicating that the contract amount be increased by $67,093.60 for a new contract sum including this Change Order in the amount of $813,968.40. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Change Order No. 1 was approved. i. REGULAR MEETING NOVEMBER 21. 1983 FILING OF EASEMENTS AND RIGHTS -OF -WAY - SOBENITE, INC. AND LOCK JOINT TUBE COMPANY, INC. Upon a motion made by Mr. Leszczynski,. seconded by Mr. Hill and carried,_the Board accepted for filing Easements and Rights -of -Way with Sobenite, Inc., 1026 King Street, South Bend, Indiana and Lock Joint Tube Company, Inc., 1400 Riverside Drive, South. Bend, Indiana, which allow the City to construct a sanitary sewer in the area. APPROVE REQUEST OF JEWISH FEDERATION TO CONDUCT 5TH ANNUAL CHANUKA TORCH RELAY RACE (DECEMBER 4, 1983) Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting, has reviewed the request of the Jewish Federation presented to the Board on November 14, 1983.and recommends approval. As stated in their request, runners are to use sidewalks and obey al pedestrian laws. Upon a motion made by Mr. Kernan, seconded by Mr. Hill and carried, the above request was approved. APPROVE RECOMMENDATION TO DENY TAXI DRIVER'S LICENSE In a letter to the Board, Mr. Joseph E. Kernan, City Controller, submitted his recommendation for denial of the taxi driver's license application of Mr. James J. Carroll, 1022 East Calvert Street, South Bend,Indiana. The recommendation for denial is based on the Police Department's investigation and subsequent recommendation for denial because incomplete information was provided on the application form. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Mr. Kernan's recommendation to deny the license was approved. Mr. Kernan abstained from voting. It was noted that the above referred to applicant will be notified of the denial and given the opportunity to request a public hearing on the matter. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following fifteen (15) handicapped parking permit applications were approved and referred to the Deputy Controller's office for issuance of permits: Richard Piechoski, 905 E.. Battell, Mish. Robert J.. Forsberg, Sr., 704 Patterson,. S.B. Leo A. Johnson, Sr., 54438_Burdette, S.B. James A. Zawierucha, 1004 N. Johnson, S.B. Gladys B. Furr, 706 Juniper, S.B. Donald L. Everly, 2616 Kettering, S.B. Della Jean Miller, 67127 Quinn, Lakeville Rosella H. Ditsler, 2608 Fernway, S.B. Robert K. Corey, 1001 Mayflower, S.B. Inga S. Damp, 3508 S. St. Joseph, S.B. Nick V. Spagnolo, 909 S. 28th, S.B. Ray M. Strader, 23735 Kern, S.B. Dorothy Maternowski, 743.S. Walnut, S.B. Harold F. Simmons, 19786 Detroit, S.B. George M. Verhaeghe, 3223 Rue Voltaire, S.B. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of eighty-five (85) properties cleaned from November 14, 1983 to November 18, 1983 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. [J 1 ':1 REGULAR MEETING NOVEMBER 21, 1983 APPROVE EXCAVATION BOND Mr. Ray S. Andrysiak, P.E., Engineering Department, recom- mended that the Excavation Bond for Blanche Montine d/b/a. Drain Surgeon be approved effective November 21, 1983. Upon a motion made .by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Excavation Bond was approved. APPROVE CLAIMS Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 23034 through Claim Docket No. 23505 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the report was filed and the claims approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting adjourned at 10:08 a.m. C ATTEST: Sandra M. Parmerlee, Clerk 1 IN P ichar L. Hill os E. Kernan