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Home My WebLink About11/14/83 Board of Public Works MinutesN REGULAR MEETING NOVEMBER 14, 1983 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, November 14, 1983, by President John E. Leszczynski, with Mr. Leszczynski and Mr. Richard L. Hill present. Board member Joseph E. Kernan was not in attendance. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the minutes of the November 7, 1983, regular meeting of the Board were approved. PUBLIC HEARING AND APPROVAL OF INTENDED USE OF REVENUE SHARING FUNDS This was the date set for holding a public hearing on the proposed use of Revenue Sharing Funds in the amount of $75,000.00 to be used for office automation equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News.which were found to be sufficient. In accordance with the guidelines adopted for such use of Revenue Sharing Funds, information about this public hearing was forwarded to the following Senior Citizen groups with the request that the notice be posted: Foster Grandparents, Hansel Neighborhood Center, REAL Services, Retired Senior Volunteer Program, Senior Citizens Group of LaSalle Park,. Harvest House Centers and Howard Park Senior Citizens. Center. There was no one present to speak against the proposed expenditure. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the public hearing on this matter. was closed. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Clerk was instructed to forward a favorable recommendation on this appropriation to the Controller's. Office and the City Clerk's office along with minutes of the public hearing on this matter. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development contract was presented to the Board for approval: 1ST SOURCE BANK SOUTH BEND HOME IMPROVEMENT LOAN ACTIVITY Funds will be utilized by st Source Bank to guarantee 10% home improvement loans made to eligible low and moderate income housholds. The total funds to be deposited with the 1st Source Bank in connection with the South Bend Home Improve- ment Loan Activity shall not exceed $36,024.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Community Development contract was approved and executed. APPROVE PURCHASE AND MAINTENANCE AGREEMENTS - IBM COPIER (BUREAU OF HOUSING) Ms. Janet S. Holston, Director, Bureau of Housing, presented to the Board for approval a Purchase Agreement and a Maintenance Agreement with IBM for the Series Ill Model 10 IBM Copier to be located at the Bureau of Housing, 521 Eclipse Place, South Bend, Indiana. She indicated that the Bureau has leased the above referred to copier forthe past several years and now finds that it would be more cost effective to purchase, rather than continue to lease this machine. She further stated that the effective date of purchase will be the date of the check issued to IBM, per IBM purchasing procedures. The check will be issued subsequent to approval of the Agreements by the Board. The Purchase h REGULAR MEETING NOVEMBER 14, 1983 Agreement indicates a Purchase Price of $4,513.44 and the Maintenance Agreement indicates a charge of $147.00 per month for the Series III Model 10 Copier and a charge of $48.00 per month for.the Bin collator. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and. carried, the above agreements were approved and executed.. APPROVE REQUEST OF KNIGHTS OF COLUMBUS TO CONDUCT CANISTER SOLICITATION ON RIVER BEND PLAZA (NOVEMBER 26 & 27, 1983) Ms. Mikki Dobski, City Events Coordinator, has reviewed the request of Mr. John Sherbun, Executive Director of Big Brothers/Big .Sisters presented to the Board on October 24, 1983, on behalf of the Knights of Columbus to conduct a canister solicitation to benefit Big Brothers/Big Sisters on River Bend Plaza on November 26 and 27, 1983 and recommends approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved.. REQUEST OF JEWISH FEDERATION TO CONDUCT 5TH ANNUAL CHANUKA TORCH RELAY RUN (DECEMBER 4, 1983) REFERRED. In a letter to the Board, Ms. Gail Dowty, Program Director, Jewish Federation of St. Joseph Valley, 804 Sherland Building, South Bend, Indiana,. requested permission to conduct the 5th Annual Chanuka Torch Relay on Sunday,. December 4, 1983. The run will begin at 10:30 a.m. at the Hebrew Orthodox Synagogue, 3207 High Street, proceed from High Street to Donmoyer, to Michigan Street, to Monroe, to William, to Western Avenue, to Lafayette Boulevard to Madison to Main to LaSalle to Eddy Street and end at the Sinai Synagogue, 1102 East LaSalle. The runners will stay on the sidewalks, stop completely at intersections and obey.traffic signals. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - STREET DEPARTMENT EQUIPMENT In a letter to the Board, Mr. Sean Watt, Director, Division of Transportation, requested permission to advertise for the receipt of sealed bids for the following designated equipment: One.(1) ea. 10,000 GVW diesel cab and chassis One (1) ea. 35,000 GVW Single Axle cab and chassis One (1) ea. Central hydraulic system for 35,000 GVW cab and chassis One (1) ea. 50,000 GVW Tandem Axle cab and chassis One (1) ea.. Central hydraulic system for 50,000. GVW cab and chassis One or more Small compaction roller One or more Portable Asphalt Storage and Heating Unit. One (1) ea. 1/2 Ton Fleetside Pick-up Mr. Watt indicated that trades will be included in most if not all, of the above equipment purchases. Upon a motion made by Mr. Leszczynski,.seconded by Mr. Hill and carried, the above request was approved. L1 REGULAR MEETING NOVEMBER 14, 1983 APPROVE LICENSE APPLICATIONS - OPEN AIR STANDS Mr. Leszczynski advised that the following Open Air Stand license applications have been received: 1. B & L CHRISTMAS TREES By: Devon Garrett 2046 Berkley Place, South Bend, Indiana Stand to be located at: Brentwood Shopping Plaza - Lincolnway West, South Bend Dates: November 27, 1983 to December 26, 1983 Time: 10:00 a.m. - 9:00 p.m. 2. FISHER;BROS. FISHERIES, INC. By: David P. Fisher P.O. Box 965, Green Bay, Wisconsin Stan.d'to be located at: Convenience Liquor, 2934 E. McKinley Highway, South Bend Dates: Friday, November 18, 1983 Time: 9:00 a.m. - 5:00 p.m. Mr.' Leszczynski further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement and the Bureau of Traffic and Lighting for the above license applications.. Additionally submitted with the license application of B & L Christmas Trees was a letter from the owner of the property granting permission to operate a stand at the above referred to location. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the license application of B & L Christmas Trees was approved and the license application .of Fisher Bros. Fisheries, Inc. was approved subject to the applicant providing a letter of permission from the property owner at 2932 East McKinley Highway, South Bend, Indiana. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, -the following (2) traffic control devices were approved: INSTALL HANDICAPPED PARKING - 626 N. Lafayette, Robert Oare Bldg. (Memorial Hospital). To serve ground floor entry not accessible from parking lot. Requested by: Memorial Hospital. INSTALL PEDESTRIAN SIGNALS - Intersection of Ewing and Miami Street. The signals were installed and placed in operation at 10:45 a.m. on November 3, 1983 by Signal Technicians. All signal timings are on file in the office of the Bureau of Traffic and Lighting. The installation was prompted by the newly constructed branch library at this intersection anticipating increased pedestrian traffic. APPROVE CONTRACTOR'S BOND Mr. Ray S. Andrysiak, P.E., Engineering Department, that the Contractor's Bond for Rocky R. Geans, Inc. effective November 14, 1983. Upon a motion made by Leszczynski, seconded by Mr. Hill and carried, the Contractor's Bond was approved. APPROVE RELEASE OF CONTRACTOR'S BOND recommended be approved, Mr. above Mr. Ray S. Andrysiak, P.E., Engineering Department, recommended. that the Contractor's Bond for Jose Garza be released effective November 14, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Contractor's Bond was released. C 1 REGULAR MEETING APPROVE HANDICAPPED PARKING PERMITS NOVEMBER 14, 1983 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following four (4) handicapped parking permit applications were approved and referred to the Deputy Controller's office for issuance of permits: Jane Yates, 2417 Rockne Drive, S.B. Goldie M. Campbell, 1605 N. Iowa, S.B. Irene Botka, 972 Patty Lane, S.B. Edward Ackerman, 410.W. 1st St., Mish. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of sixty-one (61) properties cleaned from November 2, 1983 to November 10, 1983, was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicates a total of seventeen (17) outages for the period October 28, 1983 to November 9, 1983. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed. FILING OF HUMANE SOCIETY REPORT - OCTOBER The Humane Society report for the month of October indicated the following animals handled for the City of South Bend: Dogs handled: 267 Cats handled: 169 Other animals handled: 51 TOTAL: 487 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above report was filed. APPROVE CLAIMS Chief Deputy Controller Sherrie L. Petz submitted Claim Docket No. 22334 through Claim Docket No. 23033 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report was filed and the claims approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting adjourned at 9:37 a.m. n E. Leszcz n ichar L. Hill ATTEST: Sandra M. Parmerlee, Clerk