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HomeMy WebLinkAbout12/17/85 Board of Public Works MinutesREGULAR MEETING DECEMBER 17, 1985 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, December 17, 1985 by President John E. Leszczynski, with Mr. Leszczynski, Ms. Katherine G. Barnard and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. ANNOUNCEMENT OF NEXT REGULAR MEETING OF THE BOARD Mr. Leszczynski advised that due to the Christmas holiday, the next regular meeting of the Board will be on Tuesday, December 31st. There will be no Board of Public Works meeting on December 24, 1985. AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the following items were added to the agenda: 1. Resolution No. 27-1985 authorizing the sale of City property to the County Department of Highways. 2. Request to advertise for the receipt of bids for the painting of the parking garages. 3. Acceptance and approval of Clark Telecommunications, Inc. proposal to provide long distance telephone services. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski, and carried, the minutes of the December 10, 1985 regular meeting of the Board were approved. AWARD BID AND APPROVE CONSTRUCTION CONTRACT - EAST BANK DEMOLITION 1985 PHASE II PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, recommended that the Board accept the low bid of Ritschard Brothers, Inc., 1204 West Sample Street, South Bend, Indiana, in the amount of $15,990.00 for the above referred to project. It was noted that bids for this project were opened by the Board on December 10, 1985. Mr. Leszczynski further advised that in accordance with the award of this bid, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above bid was awarded, the Contract approved, and the appropriate insurance, Performance Bond and Labor and Materials Payment Bond, as submitted, were accepted for filing. ADOPTION OF RESOLUTION NO. 27-1985 - TRANSFER OF CITY -OWNED PROPERTY (STREET DEPARTMENT) Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the following Resolution No. 27-1985 was adopted: RESOLUTION NO. 27-1985 WHEREAS, on October 28, 1985, pursuant to I.C. 36-1-11-6, the Board of Public Works declared Street Department V-Plow Model 5511V78, Serial Number 15995 and Street Department V-Plow Model 5511V78, Serial Number 15991 to be no longer needed/suited for the purpose intended; and WHEREAS, the South Bend Street Department now wishes to dispose of said V-Plows; and WHEREAS, the St. Joseph County Department of Highways which is to purchase said V-Plows for the sum of $5,625.00; and REGULAR MEETING DECEMBER 17, 1985 WHEREAS, I.C. 36-1-11-8 provides that Government entities may transfer personal property between them upon agreed terms and conditions. BE IT THEREFORE RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that V-Plow Model 5511V78, Serial Number 15995 and V-Plow Model 5511V78, Serial Number 15991 be sold by the South Bend Street Department to the St. Joseph County Highway Department. ADOPTED this 17th day of December, 1985. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Katherine G. Barnard s/Michael L. Vance ATTEST: s/Sandra M. Parmerlee, Clerk POSAL OF CLARK CITY OF SO ANCE CATIONS PHONE S INC. TO PROI Mr. Michael L. Vance, Director, Administration and Finance, advised the Board that he is making a recommendation, based on the research done by Ms. CaCelia Williams of his office and Mr. Steve White of the Department of Public Works, that the Board accept and approve the proposal of Clark Telecommunications, Inc. to provide long distance telephone services to the City. Mr. Vance stated that over the past three (3) months Ms. Williams and Mr. White have compiled data and reviewed the rates for long distance telephone services of AT&T, MCI, Sprint and Clark Telecommunications. He further stated that if the City does not make a choice of a company to handle its long distance telephone services, the choice will be made for the City. In reviewing the proposal of Clark Telecommunications, it was noted that they are a local company, they have no restrictions regarding geographic locations, and they offer the City the potential of realizing an approximate thirty per cent (30%) decrease in cost of long distance services. Therefore, Mr. Vance made a motion that the Board accept and approve the proposal of Clark Telecommunications, Inc., 211 West Washington, Suite 1700, South Bend, Indiana. Ms. Barnard seconded the motion and it carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - PAINTING OF TWO (2) CITY PARKING GARAGES In a letter to the Board, Mr. Joseph J. Pluta, Director, Division of Engineering, requested that the Board advertise for the receipt of bids for the painting of the city -owned parking structures located at 126 North Main Street and 121 South St. Joseph Street. Mr. Leszczynski advised that this work will commence in the Spring. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the request as submitted was approved. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development addendum was presented to the Board for approval: ADDENDUM I CHILD ABUSE NEGLECT COORDINATING AGENCY CANCO NEGLECT PREVENTION ACTIVITY Addendum I indicates line item transfers with no change in allocation. Total cost of this activity shall not exceed $29,160.00 1 REGULAR MEETING DECEMBER 17, 1985 Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the above addendum was approved and executed. APPROVE INDIANA DEPARTMENT OF HIGHWAYS OFFICIAL ACTION - U.S. 33 AND SAMPLE STREET Mr. Leszczynski advised that Mr. Joseph J. Pluta, Director, Division of Engineering, has reviewed an Indiana Department of Highways Official Action establishing a change in preferentiality at the intersection of U.S. 33 and Sample Street and recommends approval. The Official Action indicates that preferentiality shall be established at the intersection of U.S. 33 (Lincolnway East) and Sample Street in the City of South Bend, St. Joseph County, as follows: This intersection is signalized and in the event of the need for a flashing operation of the signals, they shall flash RED to all approaches. All traffic on all approaches shall Stop before entering the intersection of U.S. 33 (Lincolnway East) and Sample Street during the flashing operation of the traffic signals. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the recommendation as submitted was accepted and the Official Action approved and executed. REQUEST TO CONDUCT WINTER CELEBRATION 5K RUN - FEBRUARY 1, 1986, REFERRED In a Memorandum to the Board, Ms. Mikki Dobski, Director, Office of Community Affairs requested permission to conduct the annual 5K run in conjunction with the 5th Annual Winter Celebration to be held on Saturday, February 1, 1986 at Erskine Park. The route to be utilized is as follows: Miami Street north to Golfview; west to Fellows, south to Ireland and east back to Miami Street. The starting time of the run is 9:00 a.m. with Mr. Neil Wozniak acting as race director. Ms. Dobski further advised that the race will benefit Special Olympics. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the request was referred to the Bureau of Traffic and Lighting and Police Department Traffic Division for review and recommendation. APPROVE REQUEST OF MICHIANA COMMUNITY HOSPITAL TO CONDUCT CHRISTMAS EVE ACTIVITY ON RIVER BEND PLAZA In a Memorandum to the Board, Ms. Mikki Dobski, Director, Office of Community Affairs, submitted to the Board a request on behalf of the Michiana Community Hospital (formerly Osteopathic Hospital), to host a holiday coffee and cookies party on the Plaza. The intention of the hospital is to actually have the party on St. Joseph's Bank Plaza and to use River Bend Plaza only if they need additional space. The activity will be held on December 24, 1985 from 11:00 a.m. - 2 p.m. Mr. Leszczynski advised that Mr. Joseph J. Pluta, Director, Division of Engineering, has reviewed this request and recommends approval. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the request as submitted was approved. APPROVE REQUEST FOR THE RECEIPT OF LETTER PROPOSALS - PIGEON CONTROL AT WESTERN AVENUE VIADUCT AT WALNUT STREET AND PIER PARK In a Memorandum to the Board, Sandra M. Parmerlee, Clerk, advised that the City's current contract for pigeon control expires on December 31, 1985. Therefore, upon a motion made by Mr. REGULAR MEETING DECEMBER 17, 1985 Leszczynski, seconded by Ms. Barnard and carried, the Clerk was instructed to request letter proposals from companies interested in providing pigeon control services at Pier Park (pedestrian walkway beneath the Colfax Avenue Bridge) and the Western Avenue Viaduct at Walnut Streets for the calendar year 1986. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION, NO PARKING - Hillcrest, west side, from Angela to Parkovash. (Requested by Police Department). 2. REMOVAL OF NO TURN ON RED - Miami & Bowen, east bound to south. (Requested by Traffic Engineer). APPROVE REQU LIFE" - JANU OF KNIGHTS OF COLUMBUS CONDUCT "MARCH FOR Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the request of the Knights of Columbus Santa Maria Council No. 553, as submitted by Mr. Arthur R. Leinen, 815 North Michigan Street, P.O. Box 774, South Bend, Indiana to conduct their annual "March for Life" on January 19, 1986 at 1:30 p.m and recommend approval subject to the marchers staying on the sidewalk and observing all traffic signals. Additionally, a Police escort was requested but it has been determined that no police escort is necessary. However, the police officers normally patrolling the area will be notified of the event. The route submitted and recommended for approval is as follows: Begin in the Knights of Columbus parking lot at 815 North Michigan Street proceed west on Bartlett to Lafayette, south on Lafayette to Wayne Street, west on Wayne Street to Taylor Street, crossing Taylor to St. Patrick's Church. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the recommendation was accepted and the request approved. DENY PETITION FOR RESTRICTED RESIDENTIAL PARKING ZONE - 900 BLOCK BELLEVUE AVENUE Mr. Leszczynski advised that in response to the Petition for Restricted Residential Parking submitted to the Board on October 21, 1985 by Mr. Marion B. Balsley, the Bureau of Traffic and Lighting conducted a Residential Parking Study on November 19, 1985. Over a ten (10) hour period, 7:00 a.m. - 4:00 p.m., there was an average of twelve (12) vehicles parking in twenty-four (24) spaces for an average occupancy of 50%. The ordinance governing restricted residential parking requires an average occupancy of 75%. Of the twelve (12) vehicles, eight (8) were of non-residents. This is an average of 33.3%. The ordinance requires an average non-resident occupancy of 25%. Since the average occupancy does not meet the ordinance requirements, it is the recommendation of the Bureau of Traffic and Lighting that the residential parking request as submitted be denied. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the recommendation was accepted and the request denied. 1 I REGULAR MEETING DECEMBER 17, 1985 APPROVE LICENSE APPLICATIONS - OPEN AIR STANDS Mr. Leszczynski advised that the following license applications have been received: NAME: River Park Lions Club Christmas Trees BY: James F. Chaucer, President ADDRESS: 5922 W. 7th St., Indpls., IN STAND TO BE LOCATED AT:Corner 25th & Mishawaka Avenue DATES: 12/1/85 - 12/25/85 FOR THE PURPOSE OF: Selling Christmas Trees NAME: Christmas Tree Sales BY: Julie Morgan ADDRESS: 3120 So. Main Street, So. Bend, IN STAND TO BE LOCATED AT:Corner of Chippewa & So. Main St. DATES: 11/29/85 - 12/24/85 FOR THE PURPOSE OF: Selling Christmas Trees NAME: Centre Township Lions Club BY: John Kibiger ADDRESS: 54510 Whispering Oak Dr., Mishawaka STAND TO BE LOCATED AT:Southeast corner of Scottsdale Mall behind Amoco Station DATES: 12/5/85 - 12/24/85 FOR THE PURPOSE OF: Selling Christmas Trees Mr. Leszczynski further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, and the Bureau of Traffic and Lighting for the license applications of River Park Lions Club and Christmas Tree Sales. Additionally provided with the applications were letters of permission from the property owners. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above referred to license applications were approved and referred to the Deputy Controller's office for issuance of permits. Additionally, as the Centre Township Lions Club has not yet provided a letter of permission from the property owner and the Police Department background check has not yet been received, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the license application was approved subject to the above requirements being provided. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Certificate of Insurance for Memorial Health Systems, Inc., et al., 615 North Michigan Street, South Bend, Indiana, was accepted and filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of sixty-five (65) properties cleaned from December 6, 1985 to December 13, 1985, was submitted. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the report as submitted was filed. FILING OF HUMANE SOCIETY REPORT - NOVEMBER The Humane Society report for the month of November indicated the following matters handled for the City of South Bend: DOGS HANDLED: 237 CATS HANDLED: 131 OTHER ANIMALS HANDLED: 36 BITE CASES HANDLED: 10 COMPLAINTS HANDLED: 161 REGULAR MEETING DECEMBER 17, 1985 Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above report as submitted was accepted and filed. APPROVE CLAIMS Mr. John Ferguson, Executive Director, St. Joseph County Job Training Program submitted a list containing eighty-seven (87) claims and recommended approval. Further, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 17035 through Claim Docket No. 28608 and recommended approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the meeting adjourned at 9:45 a.m. WI F, OR �I r izea- Katherine G. Barnard Michael L. Vance ATTEST: Sandra M. Parmerlee, Clerk 1 1