HomeMy WebLinkAbout12/10/85 Board of Public Works MinutesREGULAR MEETING
DECEMBER 10, 1985
The regular meeting of the Board of Public Works was convened at
9:35 a.m. on Tuesday, December 10, 1985, by President John E.
Leszczynski, with Mr. Leszczynski and Ms. Katherine G. Barnard
present. Board member Michael L. Vance was not in attendance.
Also present was Assistant City Attorney Carolyn V. Pfotenhauer.
AGENDA ITEM STRICKEN AND AGENDA ITEM ADDED
Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard
and carried, a Public Hearing on a proposed alley vacation was
stricken from the agenda as it contained an erroneous legal
description and must be re -published by the Common Council before
a Public Hearing can be held and the approval of the extension of
an offer to purchase city -owned property at the N.W. corner of
Lincolnway West and Chapin (Innerbelt) was added to the agenda.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski
and carried, the minutes of the December 3, 1985, regular meeting
of the Board were approved.
OPENING OF BIDS - EAST BANK DEMOLITION 1985 PHASE III PROJECT
This was the date set for receiving and opening of sealed bids
for the above referred to project. The Clerk tendered proofs of
publication of Notice in the South Bend Tribune and the
Tri-County News which were found to be sufficient. The following
bids were opened and publicly read:
B & J EXCAVATION, INC. BID: $23,999.00
1737 North Elmer Street
South Bend, Indiana 46628
Bid was signed by Juluis O'Neal, Jr., and Eveline O'Neal,
Secretary, Non -Collusion Affidavit was in order and a 5% Bid
Bond was submitted.
RITSCHARD BROTHERS, INC. BID: $15,990.00
1204 West Sample Street
South Bend, Indiana 46619
Bid was signed by Carmelo Ritschard, President and Donald
Ritschard, Secretary, Non -Collusion Affidavit was in order
and a 5% Bid Bond was submitted.
LA FREE EXCAVATING, INC. BID: $18,869.00
11252 West 3rd Street
Osceola, Indiana
Bid was signed by Richard C. LaFree, President and Bonnie
LaFree, Secretary, Non -Collusion Affidavit was in order and a
5% Bid Bond was submitted.
WAGONER EXCAVATING & WRECKING BID: $21,900.00
1373 East State Road 4
LaPorte, Indiana
Bid was signed by Robert Wagoner, Non -Collusion Affidavit was
in order and a Treasurer's Check in the amount of $1,100.00
was submitted.
Mr. Leszczynski advised that this project entails the demolition
of the City News Building at 303 LaSalle and the Standard
Mechanical Building located at 345 Hydraulic Avenue.
Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard
and carried, the bids were referred to the Engineering Department
for review and recommendation.
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REGULAR MEETING DECEMBER 10, 1985
OPENING OF BIDS - JANITORIAL SERVICES, INCLUDING PEST AND RODENT
CONTROL AT POLICE DEPARTMENT AND THREE (3) SUBSTATIONS AND
APPROVE THE READVERTISEMENT OF PEST AND RODENT CONTROL SERVICES
This was the date set for receiving and opening of sealed bids
for the above referred to services. The Clerk tendered proofs of
publication of Notice in the South Bend Tribune and the
Tri-County News which were found to be sufficient. The following
bid was opened and publicly read:
MAINTENANCE SYSTEMS CORPORATION BID: $15,480.00 for
P.O. Box 6125 janitorial services
South Bend, Indiana
Bid was signed by Richard W. Johnson, President and Hedi
Johnson, Secretary, Non -Collusion Affidavit was in order and
a Certified Check in the amount of $850.00 was submitted.
Board Attorney Carolyn V. Pfotenhauer advised that the bid
submitted by Absolute Pest & Termite Control, Inc., 2228
Lincolnway West, Mishawaka, Indiana was defective in that it was
not signed and therefore should be rejected. Upon a motion made
by Ms. Barnard, seconded by Mr. Leszczynski and carried, the bid
was rejected.
Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard
and carried, the bid of Maintenance Systems Corporation was
referred to the Police Department for review and recommendation.
Further, as Absolute Pest & Termite Control was the only bid
submitted for rodent and pest control services and that bid was
rejected for non-compliance with bidding requirements, upon a
motion made by Mr. Leszczynski, seconded by Ms. Barnard and
carried, the Clerk was instructed to re -advertise for the rodent
and pest control services for the Police Department main station
and three (3) sub -stations.
OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES
This was the date set for the receiving and opening of sealed
bids for the sale of approximately forty-six (46) abandoned
vehicles, all of which have been stored at Steve and Gene's Auto
& Truck Salvage and Repair, 3109 South Gertrude Street, South
Bend, Indiana. The Clerk tendered proofs of publication of
Notice in the South Bend Tribune and the Tri-County News which
were found to be sufficient. The following bids were opened and
publicly read:
Mr. Gene Hancz
Steve & Gene's Auto Truck Salvage
3109 S. Gertrude, P.O. Box 2883
South Bend, Indiana 46680
Vehicles No. 1
$16.75
Vehicles No. 19
$16.75
2
16.75
20
16.75
3
16.75
21
16.75
4
16.75
22
16.75
5
11.75
23
16.75
6
7
16.75
11.75
24
25
16.75
16.75
8
1.00
26
16.75
9
16.75
27
16.75
10
16.75
28
16.75
11
16.75
29
16.75
12
16.75
30
16.75
13
11.75
31
16.75
14
16.75
32
16.75
15
16.75
33
16.75
16
16.75
34
16.75
17
16.75
35
16.75
18
11.75
36
16.75
REGULAR MEETING
DECEMBER
10, 1985
Vehicles No. 37
16.75
Vehicles No. 42
16.75
38
20.75
43
16.75
39
16.75
44
11.75
40
11.75
45
16.75
41
16.75
46
16.75
Mr. Charles E. Teske
54830 Pear Road
South Bend, Indiana
Vehicles No. 11 $76.00
27 53.75
31 33.00
Indiana Iron & Metal
1602 S. Lafayette
South Bend, Indiana
Vehicles No. 2
$15.00
Vehicles No. 27
$12.00
3
12.00
29
12.00
4
12.00
32
12.00
10
13.00
34
15.00
12
13.00
36
13.00
14
13.00
38
13.00
15
15.00
39
12.00
16
15.00
41
12.00
19
13.00
42
15.00
21
13.00
43
14.00
22
13.00
45
13.00
25
13.00
46
13.00
Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski
and carried, the above bids were referred to the Department of
Code Enforcement for immediate review and recommendation in order
that an award could be made prior to adjournment of the meeting.
Following that review, upon a motion made by Ms. Barnard,
seconded by Mr. Leszczynski and carried, the following bids were
awarded:
Steve & Gene's - Vehicles No.
1 $16.75 Veh. No. 24 $16.75
2
16.75
25
16.75
3
16.75
26
16.75
4
16.75
28
16.75
5
11.75
29
16.75
6
16.75
30
16.75
7
11.75
32
16.75
8
1.00
33
16.75
9
16.75
34
16.75
10
16.75
35
16.75
12
16.75
36
16.75
13
11.75
37
16.75
14
16.75
38
20.75
15
16.75
39
16.75
16
16.75
40
11.75
17
16.75
41
16.75
18
11.75
42
16.75
19
16.75
43
16.75
20
16.75
44
11.75
21
16.75
45
16.75
22
16.75
46
16.75
23
16.75
TOTAL: $678.50
Charles Teske - Vehicles No. 11 $76.00
27 53.75
31 33.00
TOTAL: $162.75
GRAND TOTAL: $841.25
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REGULAR MEETING DECEMBER 10, 1985
OPENING AND AWARD OF BID SALE OF CITY -OWNED PROPERTY - 427
NORTH EDDY STREET
Mr. Leszczynski advised that this was the date set for the
receiving and opening of sealed bids for the sale of City -owned
property at 427 North Eddy Street. Mr. Leszczynski further
advised that the property has an appraisal value of $495.00. The
Clerk tendered proofs of publication of Notice in the South Bend
Tribune and the Tri-County News which were found to be
sufficient. The following bid was received:
MR. JOHN FRIEDLINE BID: $495.00
918 E. Jefferson Blvd.
South Bend, Indiana
Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski
and carried, the bid of Mr. John Friedline in the amount of
$495.00 was accepted and the matter referred to the City
Attorney's office for the drafting of the appropriate Purchase
Agreement.
ACCEPT AND APPROVE EXTENSION OF OFFER TO PURCHASE CITY -OWNED
PROPERTY AT THE N.W. CORNER OF LINCOLNWAY WEST AND CHAPIN
(INNERBELT)
Mr. Leszczynski advised that Mr. Richard W. Morgan, Attorney at
Law, Barnes & Thornburg, 600 lst Source Bank Center, South Bend,
Indiana, advised that American Plasma Management, Inc., continues
the original offer to purchase the above referred to property and
has authorized him to inform the Board that their offer is
extended to January 31, 1986. Ms. Barnard advised that American
Plasma intends to utilize the property for parking and they must
apply to the Board of Zoning Appeals for that use but were unable
to apply to the BZA in December. It was noted that the Board
accepted.the bid submitted by American Plasma on October 28,
1985, in the amount of $2,000.00. At that time, American Plasma
stated that if their offer to purchase is not accepted and
variance granted by the Board of Zoning Appeals by December 31,
1985, the offer shall terminate.
Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski,
the extension of offer to purchase the property for $2,000.00
until January 31, 1986, was accepted and approved.
APPROVE CONTRACTS FOR TOWING AND STORAGE OF ABANDONED VEHICLES
Ms. Katherine G. Barnard, Director, Department of Code
Enforcement, submitted to the Board for approval two (2)
Contracts with Steve and Gene's Auto/Truck Salvage and Repair of
South Bend, 3109 South Gertrude Street, South Bend, Indiana, one
(1) for the towing of abandoned vehicles and one (1) for the
storage of abandoned vehicles. Both Contracts are for the period
January 1, 1986 through December 31, 1986. Ms. Barnard advised
that the Contract for the storage of vehicles has been increased
by $50.00 a month from last year's contract. In 1985, the cost
of the storing of the vehicles was $550.00 per month and this
year, the cost of the storage is being increased to $600.00 per
month. The towing Contract amount is the same as in 1985.
The Contract for Vehicle Storage indicates that the City shall
pay the sum of six -hundred dollars ($600.00) per month, not to
exceed seven -thousand two -hundred dollars ($7,200.00) per year
for the storage of the abandoned vehicles.
The Contract for Vehicle Towing indicates that the City shall pay
the following amounts for various services provided:
- Regular Towing - $30.00 per vehicle
- Rollover Towing - $35.00 per vehicle
- Calls to locations where cars have been previously
removed and no towing required - $5.00 per call.
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REGULAR MEETING
DECEMBER 10, 1985
Ms. Barnard advised that the specifications prepared in 1985 for
the towing and storage of abandoned vehicles contained language
which made it possible for the City to continue its contract with
the current company supplying the services should there be mutual
satisfaction. She further advised that the City has been pleased
with the performance of Steve and Gene's and they have done an
excellent job.
She further stated that Steve and Gene's have a large lot and can
adequately store the numerous vehicles which are towed as
abandoned vehicles and she believes the increase of $50.00 per
month is reasonable.
Ms. Barnard advised that the last time the City sought bids for
these services and there was a change in the company handling the
towing and storage, the City spent approximately $500.00 to
remove the abandoned vehicles from the old lot and have them
towed to the new lot. As the City has been pleased with the
performance of Steve and Gene's in the past and they have agreed
to continue the above referred to services, Ms. Barnard
recommends the approval of the renewal Contracts.
Therefore, upon a motion made by Ms. Barnard, seconded by Mr.
Leszczynski and carried, the Contracts as submitted were approved
and executed.
APPROVE 1986 CONTRACT WITH HUMANE SOCIETY OF ST. JOSEPH COUNTY,
INC. FOR ANIMAL CONTROL AND SHELTER SERVICES
Ms. Katherine G. Barnard, Director, Department of Code
Enforcement, submitted to the Board for approval, the 1986
Contract with the Humane Society of St. Joseph County for animal
control and shelter services. She advised that the terms of the
Contract, except for the amount, are exactly as the Contract
approved in 1985. The new Contract amount reflects an increase
of $2,000.00 over the 1985 amount with the new contract amount
being $137,000.00. In response to questions by the news media,
Ms. Barnard advised that pursuant to the Humane Society request
for a substantial increase, she had requested a larger increase
but the final amount budgeted for this service was $137,000.00.
Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski
and carried, the Contract as submitted was approved and executed.
APPROVE RESOLUTION AND NOTICE OF OFFICIAL ACTION - INDIANA
DEPARTMENT OF HIGHWAYS - U.S. 20 AND LA SALLE STREET
Mr. Joseph J. Pluta, Director, Division of Engineering, advised
the Board that the Indiana Department of Highways has submitted a
Resolution and Notice of Official Action in response to the
City's request to close -off westbound traffic on LaSalle at
Lincolnway West and he recommends Board approval. The Resolution
indicates the following:
Turning Movements shall be controlled at the intersection of
U.S. 20 (Lincolnway West) and LaSalle Street in the City of
South Bend, St. Joseph County, as follows:
"No Left Turn" shall be established for eastbound traffic on
LaSalle Street (one-way eastbound) turning left onto U.S. 20
(Lincolnway West).
"No Right Turn" shall be established for eastbound traffic on
U.S. 20 (Lincolnway West) turning right onto LaSalle Street
(one-way eastbound).
"No Left Turn" shall be established for westbound traffic on
U.S. 20 (Lincolnway West) & LaSalle Street turning left onto
LaSalle Street (one-way eastbound).
REGULAR MEETING
DECEMBER 10, 1985
Upon a motion made by
and carried, the above
of Action was accepted
Mr. Leszczynski, seconded by Ms. Barnard
referenced Resolution and Official Notice
and approved.
APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION
AFFIDAVIT - RECONSTRUCTION OF FIRE STATION NO. 7 (1616 PORTAGE)
Mr. Leszczynski advised that Kaser-Spraker Construction, 25487
West State Road 2, P.O. Box 3605. South Bend, Indiana, has
submitted Change Order No. 1 (Final) indicating that the Contract
amount be increased by $2,460.00 for a new Contract sum including
this Change Order in the amount of $45,192.00. It was noted that
the Change Order indicates changes in four (4) Contract items.
Additionally submitted was the Project Completion Affidavit
indicating this new final cost. Upon a motion made by Mr.
Leszczynski, seconded by Ms. Barnard and carried, Change Order
No. 1 (Final) and the Project Completion Affidavit were approved
subject to the filing of the appropriate three-year Maintenance
Bond.
APPROVE REQUEST TO ERECT CANOPY - MERSITS MARKET, 2821 L.W.W.
Mr. Leszczynski advised that the Bureau of Traffic and Lighting
and the Building Department have reviewed the above referred to
request, submitted to the Board on November 26, 1985 and
recommend approval subject to the following:
- As L.W.W. is a state highway, Mersits Market must
secure the appropriate approval from the Indiana
Department of Highways before a permit to erect can
be obtained from the Building Department.
As the canopy will encroach over the public right-of-
way, Mersits Market must provide the appropriate
$1,000,000.00 perpetual Certificate of Insurance naming the
City of South Bend as an additional insured.
- Installation of the canopy must meet all city ordinance
requirements and drawings must be submitted to the Building
Department for review prior to installation.
Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard
and carried, the request was approved subject to the above
referred to requirements being met.
FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT
A report from the Department of Code Enforcement indicating a
total of sixteen (16) properties cleaned from December 2, 1985 to
December 5, 1985, was submitted. Upon a motion made by Mr.
Leszczynski, seconded by Ms. Barnard and carried, the report as
submitted was filed.
FILING OF STREET LIGHT OUTAGE REPORT - NOVEMBER
The report submitted to the Board indicated a total of
one -hundred fifty-eight (158) street light outages reported
during the month of November. Upon a motion made by Mr.
Leszczynski, seconded by Ms. Barnard and carried, the report as
submitted was filed.
APPROVE CLAIMS
Deputy City Controller Carol M. Sanders submitted Claim Docket
No. 27183 through Claim Docket No. 27641 and recommended
approval. Upon a motion made by Ms. Barnard, seconded by Mr.
Leszczynski carried, the claims were approved and the report
filed.
REGULAR MEETING
ADJOURNMENT
There being no further business
motion made by Mr. Leszczynski,
carried, the meeting adjourned
ATTEST:
Sandra M. Parmerlee, Clerk
DECEMBER 10, 1985
to come before the Board, upon a
seconded by Ms. Barnard and
at 10:00 a.m.
. �& � L --0
Katherine G. Barnard
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