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HomeMy WebLinkAbout10/21/85 Board of Public Works Minutes`) 9 REGULAR MEETING OCTOBER 21, 1985 The regular'. meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, October 21, 1985, by President John E. Leszczynski, with Mr. Leszczynski, Ms. Katherine G. Barnard and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V::_Pfotenhauer:) �.- AGENDA ITEM-ADDtD Upon a motion made by Mr. Leszczynski, seconded byMs. Barnard and carried, a request to advertise for proposals to provide services concerning the City of South Bend's U.S. Savings Bond Program was added to the agenda. APPROVE MINUTESIOF'PREVIOUS MEETING'i Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the3ii nutesof the October ,14,t-f1985,,, regular meeting of. the Board were approved. PUBLIC HEARING AND FAVORABLE RECOMMENDATION - ALLEY VACATION: 1ST E/W ALLEY SO. OF COLFAX AVENUE RUNNING WEST FROM STUDEBAKER Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on a proposed alley vacation described as the first east/west alley south of Colfax running west from Studebaker, a distance of 115.5 feet to the intersecting north -south alley, all being in Stovers Subdivision of Lot 81 in the,City of South Bend, Indiana. It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation:Petition:filed byi,.Milton_Butts,i Chairman of the Trustees Board, Pilgrim Baptist Church, 116 North Birdsell Street, South Bend, Indiana. It was further noted that pursuant to South Bend Municipal Code Section 18.53.8, owners whose property abut the proposed alley to be vacated -were notified of the Board's Public Hearing date. Mr. Hollis Lowery, representing the Pilgrim Baptist Church, 116 North Birdsell Street, South Bend, Indiana,`was present and; advised the Board that the church intends to use the property acquired through the -alley vacation to expand church parking. Mr. Leszczynski -advised=•that favorable -•comments have been ; .., received from the Engineering Department,7Department.of .Economic Development and the Area Plan Commission. It was noted that the Area Plan Commission suggested that the Vacation Ordinance be amended to reflect a more accurate and clearer legal description of the alley to be vacated as follows: The second east/west alley north of Washington Street running west from -Studebaker Street to the first north/south alley west of Studebaker Street, lying between Lots 11 and 14 of Sarah Stoner's Subdivision of B.O.L. 81 in the City of South Bend, Indiana There being no one else present wishing to speak either for or against the proposed alley vacation, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Public Hearing on this matter was closed. Further, upon a motion made by Ms. Barnard, seconded by Mr.: Vance and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to alley vacation subject to any and all utility easements. C)� REGULAR MEETING OCTOBER 21, 1985 PUBLIC HEARING AND FAVORABLE RECOMMENDATION - ALLEY VACATION: 1ST E/W ALLEY SO. OF SOUTH BEND_AVENUE.RUNNING NORTHEASTERLY FROM THE EAST RIGHT-OF-WAY OF JACOB STREET Mr. Leszczynski advised that this was the date set..for the..., Board's Public Hearing on a proposed alley vacation described--as--- the first fourteen (14) foot east/west alley, south of South Bend Avenue, running northeasterly from the east right-of-way of Jacob Street, for a distance of 167.5 feet more or less to a dead-end,. abutting lots 1, 2, and 3 of Parker and Allens Addition and Lot S of Parker and Allens Replat, City of South Bend,. St —Joseph County, Indiana. It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition file d,by- Mr.,_.John Firth, Attorney at Law, So ko & Associates, Box 928,'S P South Bend, Indiana, on beha.lf,of his clients Jack. -and -Lois Powell,, 1713 South Bend Avenue, South Bend, Indiana. It was further noted that pursuant to South Bend Municipal Code Section 18.53.8, owners whose property abut the proposed alley to be vacated were notified.of the Board's Public Hearing date. Mr. John Firth, Attorney at Law, 419 West Jefferson Boulevard, South Bend, Indiana, representing Jack and Lois Powell, 1713 South Bend Avenue, South Bend, Indiana, was present and advised the Board that the intention of the vacation is to consolidate lots. He further advised that his clients own most of the abutting property and that they propose toconstruct an office building and garage on the area. It was noted that the proposed alley to be vacated is a dead-end alley. There being;no.one.else present wishing to speak either for -or against the proposed alley" -vacation, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Public Hearing on this matter was closed. Mr. Leszczynski advised that favorable comments have been received from the.:Engineering Department -and Area -Plan Commission_. concerning this proposed alley vacation. Therefore, upon a motion made by Ms. Barnard, seconded by Mr._ Vance and carried, the Clerk was instructed to forward to the Common Council, a "favorable .recommendation on the above .referred . . to alley vacation subject to any and all utility easements. AWARD BID AND APPROVE CONSTRUCTION CONTRACT AND CHANGE ORDER NO. 1 - RESTORATION OF THE PALAIS ROYALE BUILDING (FACADE AND SIDEWALK) PROJECT Mr. Leszczynski advised that James E. Childs & Associates, Inc. has reviewed the bids received on September 30, 1985 for the above referred to project, and recommends that the Board award the low bid of Harry H. Verkler, Contractor, 645 North Wilber Street, South Bend, Indiana, in the amount of $258,632.00. It was noted that this amount is the base bid of $281,544.00 plus alternate bid No. 4 which is an addition of $2,750.00 and alternate .bid No. 5 which is a deduct of $25,662.00. Additionally submitted for approval was the Standard Form of Agreement Between Owner and Contractor in the amount of $258,632.00 as well as Change Order No. 1 indicating that the contract amount be decreased by $75,632-.00 thereby bringing the new contract amount to $183,000.00. The Change Order indicates._ changes in six (6) contract items. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the bid was awarded and the Contract and Change Order No. 1 approved, subject to the filing of the appropriate Performance Bond and Labor and Materials Payment Bond and. Certificate of Insurance. a Ili 51 REGULAR MEETING OCTOBER 21, 1985 APPROVE AMENDMENT TO STANDARD FORM'OF'AGREEMENT'.BETWEEY-OWNER AND ARCHITECT - JAMES E. CHILDS & ASSOCIATES, INC. (PALAIS ROYALE PROJECT) Submitted to the Board for approval was an Amendment to the Standard Form of Agreement Between.Owner (City of South, -.Bend Board of Public Works) and Architect (James E. Childs & Associates:; Inc.`), said.Agreement.approved on,,February ll,.1985. It was noted that the Amendment expands the project scope:.by;the inclusion of the exterior work of the project. Upon a motion made by Ms. Barnard; seconded by Mr..Vance and carried, the Amendment as submitted was approved and executed. APPROVE VEHICLE STORAGE AGREEMENT - DEPARTMENT OF CODE. ENFORCEMENT Mr. Leszczynski advised that a Vehicle Storage Agreement between the City and TRANSPO has been submitted for approval. The Agreement indicates that TRANSPO will provide storage for three (3) tractors owned by the City of South Bend's Department of Code Enforcement in its facility located at 901 Northside Boulevard, South Bend, Indiana, from this date until the tractors are removed voluntarily by the Department of Code Enforcement or at the request of TRANSPO. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the Agreement as submitted was approved and executed. AWARD BID AND APPROVE CONSTRUCTION CONTRACT L.W.W./LA SALLE INTERSECTION IMPROVEMENTS PROJECT In a letter to the Board, Mr. Neil A..Shanahan, Manager, Bureau of Public Construction recommended that the Board award the bid of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $9,106.50 for the above referred to project. Mr. Leszczynski-further advised that in -accordance with the award of this bid, a Contract in said amount was being..submitted for Board approval. Mr. Leszczynski advised that bids for the above referred to project were opened by the Board on October 14, 1985. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the recommendation was accepted, the bid awarded and.the construction contract.approved, subject to the filing of the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond and Certificate of Insurance. APPROVE:.CONSTRUCTION CONTRACT AND CHANGE ORDER NO. 1 - PARKING LOT WALKWAYS AND PLANTERS PROJECT Mr. Leszczynski advised.that in accordance with the bid awarded on October_14, 1985, to Ziolkowski Construction, Inc., P.O. Box 1106, South Bend, Indiana, in the.amount of.$47,890,00 for the above referred to project, a Contract in said amount was being submitted:.for Board approval. Additionally submitted at this time was.Change Order No.. 1 decreasing the Contract amount by $14,205.00 for a new final contract amount of $33.,685.00. It was noted that the changes causing the decrease in the contract amount are due primarily to the elimination of four (4) planters on the east side of the lot and replacing them with steel posts and chains. Also eliminated were four (4) limestone balls, motor joints in the paving bricks and substituting utility brick for Norman bricks in the wall cop. Upon,a motion made by Mr. Vance,_ seconded by Mr. Leszczynski and carried, the Contract and Change Order No. 1 were approved subject to the filing of the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond and Certificate of Insurance. 6-)r`Ct ,.-)0 L REGULAR MEETING OCTOBER 21, 1985 APPROVE AGREEMENT FOR PUBLIC IMPROVEMENTSAND FILING OF PERFORMANCE BOND - MAPLE LANE 4'S Mr. Leszczynski advised that Mr. Charles G. Clark, Maple Lane Associates, -submitted to"lthe Board for filing a Performance and Payment Bond,in the amount of $52,000.00 in connection with the Maple Lane 4's, Phase IV, Section II Project. = Additionally submitted to the Board for approval was an Agreement which states that Maple Lane Associates is to complete roadway'(pavement and curbs) of the section of Sugar Maple Lane that is within the dedicated right-of-way of Phase IV, Section II, South Bend, Indiana, including street lighting, storm sewers and landscaping together with a three (3) year maintenance period. Approximate costs are: Street Lighting $ 4,000.00 Storm Sewer 7,500.00 Pavement & Curb 40,500.00 Total $52,000.00 The Agreement further indicates that work is to be completed by August 14, 1986. Upon a motion made by Mr. Leszczynski,, seconded by Ms. Barnard and carried, the Performance Bond was accepted for filing and the Agreement for Public Improvements approved and executed. FILING OF PETITION FOR -RESTRICTED RESIDENTIAL PARKING ZONE - 900 BLOCK BELLEVUE AVENUE Ms. Marion B. Balsley, 918 Bellevue Avenue, South Bend, Indiana, submitted to the Board a Petition for the Establishment of a Residential Parking Zone in the 900 block of Bellevue Avenue. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Petition was referred to the Bureau of Traffic and Lighting for review and recommendation. APPROVE REQUEST OF HOLLADAY CORPORATION TO TEMPORARILY LOCATE TRAILERS ON RIVER BEND PLAZA Mr. Charles G. Clark, Project Manager, The'Holladay Corporation, 227 South Main Street, Suite 101, South Bend, Indiana, advised that in conjunction with the One Michiana Square Project, use of the River Bend Plaza for the temporary placement of storage trailers is requested. Mr. Clark advised that a fence would be erected surrounding the area occupied by the trailers. The use of the Plaza is necessitated by the fact that the parking lot where they are currently stored is being paved. It is anticipated that the trailers will be located on the Plaza for. approximately two (2) weeks. Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Building Department have reviewed this request and recommend approval_. Therefore, upon a motion made by Ms. Barnard, seconded --by Mr.- Vance and carried, the request was approved subject to The Holladay -Corporation' securing the appropriate Occupancy Permit required to locate the trailers on the public right-of-way APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski; seconded by Mr. Vance and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION, NO PARKING - 300 N. Lafayette - West side approximately 150' North of Lafayette. (Requested by Traffic Engineer). 2. NEW INSTALLATION, SPEED LIMIT 20 - 1600-1800 High Street. (Studebaker School & Playground). 1 1 P2 REGULAR MEETING OCTOBER 21, 1985 APPROVE CONTRACTORS BONDS Mr. Melvin Humphrey, Engineering Department, recommended that the Contractors Bonds for Kalka Midwest Construction and Silas Boyd d/b/a Boyd's Enterprise be approved effective October 21, 1985. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, -the above Contractors Bonds were approved. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a tdtal of one -hundred twenty-eight (128) properties cleaned from October 14, 1985 to October 18, 1985 was submitted. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the report as submitted was filed. FILING.OY CERTIFICATE OF INSURANCE . Upon a motion made by Ms. Barnard, seconded -by Mr. Vance and carried, the Certificate of InsuranceforSchurz Communications, Inc., P.O. Box 1409, Fernadina Beach, Florida, was accepted and filed. APPROVE CLAIMS Mr. John Ferguson, Executive Director, St. Joseph County Job Training Program submitted three (3) lists containing one hundred. thirty-one (131) claims and recommended approval. Additionally, Deputy City Controller:Carol M. Sanders submitted Claim Docket No. 23430 through Claim Docket No. 23783 and recommended approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the claims were approved and the reports as submitted were filed. APPROVE REQUEST TO SEEK PROPOSALS TO PROVIDE SERVICES CONCERNING THE CITY OF SOUTH BEND'S U.S. SAVINGS BOND PROGRAM City Controller Michael L. Vance advised the Board that currently the person handling the City's payroll system and function additionally handles the Savings Bond Program. He stated that there are very few employees taking advantage of the program and the process is time consuming. He further advised that he has been approached by a company who is willing to take over the savings bond program at no cost to the City. However, that company would be able to cover their expenses through the sale of disability bond insurance to the employee. Because of this recent interest, Mr. Vance requested that the Board seek proposals for the sales and bookkeeping services for the City's U.S. Savings Bond Program. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the request was approved. COMPLAINTS RECEIVED CONCERNING TAXICAB OPERATIONS OF ROSELAND CAB COMPANY AND ALLIED CAB COMPANY AND REQUEST FOR STATUS REPORT OF INVESTIGATION OF DEPUTY CITY CONTROLLER CONCERNING COMPLIANCE OF CAB COMPANIES CURRENTLY HOLDING CITY LICENSES Mr. Vance advised the Board that he received a telephone call from a member of a taxicab company complaining about the operations of the Roseland Cab Company and the Allied Cab Company and the fact that taxicabs being operated by those companies did not appear to be licensed or have any City license displayed. Ms. Barnard reminded members of the Board that at the Public Hearing on the revocation of the Certificate of Public Convenience and Necessity for the Roseland Cab Company, Mr. Roger Woods brought up the same complaint about other cab companies. REGULAR MEETING OCTOBER 21, 1985 As the telephone call received by Mr. Vance was prompted by a letter which the complainant received from.the Deputy City Controller concerning licensing compliance by all taxicab operations approved by the Board, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the Clerk was instructed to refer theabovereferred to complaint to the Chief Deputy Controller for investigation as well as request from the Chief Deputy Controller a status report on the investigation of the taxicab companies currently holding:Certificates of Public Convenience and Necessity and whether they are in complete compliance with licensing requirements. REQUEST FOR STATUS REPORT ON THE CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY OF ROSELAND CAB COMPANY Mr. James Wensits, Reporter, South Bend Tribune, inquired as to the status of the Certificate of Public Convenience and Necessity of Roseland CabCompanywhich was suspended by the Board at its, Public Hearing held on October 7, 1985. In response, Board members advised Mr. Wensits that the license is still suspended and they were not aware if Mr. Roger Woods has supplied to the Chief Deputy Controller any of the information as requested at the Public Hearing. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the meeting adjourned at 9:55 a.m. �-eszczynsVV- OM. ._Katherine-G. Barnard Michael L. Vance ATTEST: Sandra M. Parmerlee, Clerk 1 1