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HomeMy WebLinkAbout09/30/85 Board of Public Works Minutese REGULAR MEETING SEPTEMBER 30, 1985 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, September 30, 1985, by President John E. Leszczynski, with Mr. Leszczynski, Ms. Katherine G. Barnard and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Barnard, seconded by Mr. Vance, and carried, the minutes of the September 23, 1985, regular meeting of the Board were approved. OPENING OF BIDS - RESTORATION OF THE PALAIS ROYALE BUILDING (FACADE AND SIDEWALK) PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: SLATILE ROOFING & SHEET METAL COMPANY, INC. 1703 South Ironwood Drive South Bend, Indiana 46613 Bid was signed by Ann C. Longerot, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BASE BID: $290,000.00 ALTERNATE NO. 1 NO CHANGE ALTERNATE NO. 2 ADD $ 16,380.00 ALTERNATE NO. 3 ADD $ 14,795.00 ALTERNATE NO. 4 ADD $ 3,350.00 ALTERNATE NO. 5 DEDUCT $ 14,500.00 ALTERNATE NO. 6 ADD $ 3,500.00 ALTERNATE NO. 7 ADD $ 17,600.00 ALTERNATE NO. 8 ADD $ 55,000.00 NOTE: - The bid does not include removing wall buldges. - The black Spandral Glass will not match the existing Vitolite for Alternate #5 repairs. - Tuckpointing is figured at approximately 40% as necessary. POWELL CONSTRUCTION COMPANY 1713 South Bend Avenue South Bend, Indiana 46637 Bid was signed by William G. Affidavit was in order and a BASE BID: ALTERNATE ALTERNATE ALTERNATE ALTERNATE ALTERNATE ALTERNATE ALTERNATE ALTERNATE Hicks, Bidder, Non -Collusion 5% Bid Bond was submitted. $345,000.00 NO. 1 NO. 2 ADD $ 18,000.00 NO. 3 ADD $ 16,450.00 NO. 4 ADD $ 2,500.00 NO. 5 DEDUCT $ 25,000.00 NO. 6 ADD $ 4,300.00 NO. 7 ADD $ 9,500.00 NO. 8 ADD $ 16,000.00 HARRY H. VERKLER, CONTRACTOR 645 North Wilber South Bend, Indiana 46628-2394 Bid was signed by Fred H. Lusk, President and Harry L. Lusk, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. '0 6" REGULAR MEETING SEPTEMBER 30, 1985 BASE BID: $281,544.00 ALTERNATE NO. 1 NO BID ALTERNATE NO. 2 ADD $ 15,931.00 ALTERNATE NO. 3 ADD $ 12,493.00 ALTERNATE NO. 4 ADD $ 2,750.00 ALTERNATE NO. 5 DEDUCT $ 25,662.00 ALTERNATE NO. 6 ADD $ 13,204.00 ALTERNATE NO. 7 ADD $ 10,134.00 ALTERNATE NO. 8 ADD $ 24,460.00 Board Attorney Carolyn V. Pfotenhauer advised that the bid submitted by Casteel Construction Corporation, 23086 West Ireland Road, P.O. Box 628, South Bend, Indiana, contained a fatal defect in that the Non -Collusion Affidavit was not signed and therefore should be rejected. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the bid was rejected for non-compliance with bid requirements. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the bids were referred to the Engineering Department and James E. Childs & Associates, for review and recommendation. APPROVE COMMUNITY DEVELOPMENT CONTRACT AND ADDENDA The following Community Development Contract and Addenda were presented to the Board for approval: NEIGHBORHOOD HOUSING SERVICES OF SOUTH BEND, INC. NHS REVOLVING LOAN/NEW CONSTRUCTION FUND The targeted goals for the NHS Revolving Loan Activity are to construct one (1) new housing unit and provide six (6) loans to eligible applicants. The total cost of this activity shall not exceed $100,000.00. No more than $45,000.00 may be used for the new construction project. ADDENDUM I NEIGHBORHOOD CODE ENFORCEMENT OFFICE DEMOLITION PROGRAM Addendum I provides for the addition of $25,000.00 to the Contract budget. The total cost of the demolition program shall not exceed $65,000.00. ADDENDUM IV DEPARTMENT OF PUBLIC WORKS HANDICAPPED ACCESS CURB CUTS PROJECT Addendum IV provides for the reduction of the budget by $21,657.00 and moved the activity to General Street Improvements. The total cost of this activity shall not exceed $69,087.00 ADDENDUM III DEPARTMENT OF PUBLIC WORKS SPECIAL PUBLIC WORKS ACTIVITY Addendum III provides for the addition of $40,131.00 to the budget for this activity and adds L.W.W. Curb and Sidewalk Improvements as an eligible activity. The total cost of this activity shall not exceed $40,131.00 ADDENDUM I NEIGHBORHOOD CODE ENFORCEMENT CODE ENFORCEMENT REHABILITATION FUND ACTIVITY Addendum I provides for a reduction in the budget for this activity making the new contract amount $15,000.00. Ll �39 REGULAR MEETING SEPTEMBER 30, 1985 ADDENDUM I YOUNG WOMEN'S CHRISTIAN ASSOCIATION WOMEN'S CRISIS SHELTER Addendum I provides for a transfer of a total amount of $8,070. $7,937 will be placed into personnel line item and $133.00 into consumable supplies. The total cost of this activity shall not exceed $24,000.00. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the above Contract and Addenda were approved and executed. ADOPTION OF RESOLUTION NO. 22-1985 - SALE OF CITY -OWNED PROPERTY AT 1039 & 1041 LA SALLE COURT, 812 WEST NAPIER, 1511 MARIETTA, 1024-1024 1/2 WEST OAK, & N.W. CORNER LINCOLNWAY & CHAPIN (INNERBELT) Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the following Resolution No. 22-1985 for the sale of City -owned properties was adopted: RESOLUTION NO. 22-1985 WHEREAS, the Board of Public Works of the City of South Bend, Indiana, has compiled a current detailed inventory of all real property owned by the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it finds that certain of the parcels of real estate now owned by the City of South Bend are not necessary to the public use and are not set aside by State and City laws for public purposes; and WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to State Statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the city of South Bend, Indiana: That the parcels of real estate owned by the City contained in the following list are not necessary to the public use and are not set aside by State or City laws for public purposes: ADDRESS: DEED NO. 1039 & 1041 LaSalle Ct. 592 & 783 812 W. Napier 1020 1511 Marietta 1146 1024-1024 1/2 W. Oak 949 N.W. Corner Lincolnway 326 & 337 & Chapin (Innerbelt) ADOPTED this 30th day of September, 1985. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Katherine G. Barnard s/Michael L. Vance ATTEST: s/Sandra M. Parmerlee, Clerk REGULAR MEETING SEPTEMBER 30, 1985 AWARD BID AND APPROVE CONSTRUCTION CONTRACT - RECONSTRUCTION OF FIRE STATION NO. 7 (1616 PORTAGE AVENUE) In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, recommended that the Board accept the bid of Kaser-Spraker Construction, Inc., 25487 West State Road 2, P.O. Box 3605, South Bend, Indiana, in the amount of $42,732.00. It was noted that bids for this project were opened by the Board on September 23, 1985. Mr. Leszczynski further advised that in accordance with the award of this bid, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the above bid was awarded and the Contract approved, and the appropriate insurance, Performance Bond and Labor and Materials Payment Bond were accepted for filing as submitted. DENY REQUESTS TO PURCHASE CITY OWNED PROPERTY AT 615 EAST OHIO STREET, 709 EAST OHIO STREET AND 1230/1234 COLFAX Mr. Leszczynski advised that pursuant to the Board's request of various City departments and bureaus for recommendations regarding the sale of the above referred to properties, the Board has received recommendations from the Department of Economic Development not to sell the above referred to properties. Based on those unfavorable recommendations, upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the requests to purchase the above referred to City -owned lots were denied. REQUEST OF NORTHERN INDIANA CHAPTER MARCH OF DIMES TO CONDUCT 16TH ANNUAL WALKAMERICA - APRIL 26, 1986 REFERRED In a letter to the Board, Ms. Diana M. Dolde, Administrator, Northern Indiana Chapter March of Dimes, P.O. Box 23, South Bend, Indiana, requested permission to conduct the 16th Annual WalkAmerica on Saturday, April 26, 1986. The route to be utilized is the same as in prior years with the walk beginning and ending in Potawatomi Park. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 427 NORTH EDDY STREET AND NORTH 1/2 OF LOT 13 IN HULL'S SUBDIVISION OF BLOCK 11 REFERRED In a letter to the Board, Mr. John Friedline, 918 East Jefferson Boulevard, South Bend, Indiana, advised that he is interested in purchasing the.City owned property at 427 North Eddy Street and the north one-half (1/2) of Lot 13 in Hull's Subdivision Block 11. He further advised that he owns property adjacent to the above referred to City -owned property. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the necessary City departments and bureaus for a determination as to whether or not the City need retain the lot for any reason. REQUEST TO PROVIDE ASSISTANCE FOR THE GIPPER SHOW - OCTOBER 18, 1985 REFERRED In a Memorandum to the Board, Ms. Mikki Dobski, Director, Office of Community Affairs, advised that Hospice is planning a major fundraising event to be held on Friday, October 18, 1985, at the Morris Civic Auditorium. The event is the repremiere of the old Knute Rockne movie, and attendance is expected to be quite large. In conjunction with the event, permission and assistance for the following activities is requested: REGULAR MEETING SEPTEMBER 30, 1985 1. Banner - to be placed across Jefferson Boulevard at Michigan Street. 2. Motorcade escort from Notre Dame to Morris Civic Auditorium. Line up will be at 6:30 p.m., with starting time to be 6:45 p.m. The route to be utilized will be determined by the South Bend Police Department. 3. Overflow crowd control at the Morris Civic. Assistance in this area will be at the discretion of the South Bend Police Department. A list of the dignitaries will be submitted one (1) week in advance. 4. Traffic control at entrance to Morris Civic for motor- cade. Request no parking on Morris Civic Drive with only the motorcade cars to have access. Additionally, other optional events which are being considered for which permission and assistance will be required are: 1. Guest appearance by President Reagan. 2. Notre Dame Pep Rally to be held in downtown South Bend. Specific details concerning the above two (2) events will be submitted for approval should they materialize. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE AT 226 EAST NAVARRE REFERRED In a letter to the Board, Mr. Richard E. Miller, 226 East Navarre, South Bend, Indiana, advised that because of student housing in his neighborhood, the parking situation is intolerable. As he is handicapped and holds a State of Indiana handicapped parking permit, he is requesting that the parking space in front of his residence be designated as a handicapped parking space. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE REQUEST OF SOUTH BEND HOLIDAY PARADE COMMITTEE TO CONDUCT HOLIDAY PARADE - NOVEMBER 16, 1985 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the request to conduct the Holiday Parade, said request submitted to the Board on September 3, 1985, and recommend approval. It was noted that the parade route will be Jefferson Boulevard, beginning at Williams Street to Service Court #5. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF ST. JOE VALLEY NATIONAL ORGANIZATION FOR WOMEN TO CONDUCT DEMONSTRATION ON PUBLIC RIGHT-OF-WAY - OCTOBER 6, 1985 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request submitted to the Board on September 23, 1985, and recommend approval subject to participants staying on the sidewalks and not obstructing pedestrian traffic. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the recommendation was accepted and the request approved. REGULAR MEETING SEPTEMBER 30, 1985 APPROVE REQUEST OF SOUTH BEND COALITION AGAINST APARTHEID TO CONDUCT MARCH AND RALLY - OCTOBER 12, 1985 The Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the request as referred to above, said request submitted to the Board on September 23, 1985, and recommend approval subject to participants staying on the sidewalks and obeying traffic signals while marching on other than the closed River Bend Plaza area. The exact route to be utilized will be submitted to the Bureau of Traffic and Lighting and the Police Department Traffic Division as soon as it becomes available. No police escort will be provided. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the recommendation was accepted and the request approved. DENY REQUEST OF BLAKE DEVELOPMENT CORPORATION TO ERECT TEMPORARY SALE SIGN ON PUBLIC RIGHT-OF-WAY (AUCTION OF TOPSFIELD CONDOMINIUMS) Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above referred to request as submitted to the Board on September 23, 1985, was denied. Ms. Barnard advised that the Department of Code Enforcement has received a number of telephone calls from residents of the area objecting to the placement of the sign on the public right-of-way. FILING OF PERFORMANCE AND PAYMENT BOND - WILLIAMS CONTRACTING (HANDICAP SIDEWALK RAMPS 1985 PROJECT) Mr. Leszczynski advised that Mr. Bob Williams, Williams Contracting, 1240 North Kaley Street, South Bend, Indiana, has submitted his Performance and Payment Bond in the amount of $17,829.25 and therefore his Treasurer's Check No. 177457 in the amount of $17,829.25 submitted on September 23, 1985, in lieu of the above referred to bond, should be released. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the bond was accepted for filing as submitted and the Treasurer's Check released. APPROVE CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for L. L. Geans & Sons, Inc., be approved effective September 30, 1985. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Contractor's Bond was approved. APPROVE RELEASE OF EXCAVATION BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Excavation Bond for David E. McDaniel, Co., be released effective October 25, 1985. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above referred to Excavation Bond was released. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one -hundred twenty-seven (127) properties cleaned from September 20, 1985 to September 27, 1985 was submitted. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 21842 through Claim Docket No. 22271 and recommended approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the claims were approved and the report filed. l 1 REGULAR MEETING SEPTEMBER 30, 1985 ADJOURNMENT' There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the meeting adjourned at 10:00 a.m. ATTEST: Maryrose Putz, Acting Clerk 1 C� AnE. eszczyn Katherine G. Barnard Michael L. Vance