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HomeMy WebLinkAbout09/09/85 Board of Public Works Minutes0 REGULAR MEETING SEPTEMBER 9, 1985 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, September 9, 1985, by President John E. Leszczynski, with Mr. Leszczynski, Ms. Katherine G. Barnard and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. AGENDA ITEM STRICKEN Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, Deferred Compensation Plan Contract documents were stricken from the agenda as they were not available for Board action at this time. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Barnard, seconded by Mr. Vance, and carried, the minutes of the September 3, 1985, regular meeting of the Board were approved. OPENING OF BIDS - HANDICAP SIDEWALK RAMPS - 1985 PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MC INTYRE & JONES CONSTRUCTION BID: $21,716.25 COMPANY, INC. 2526 West 6th Street Mishawaka, Indiana 46544 Bid was signed by Kenneth A. McIntyre, President and Dorothy McIntyre, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. KASER-SPRAKER CONSTRUCTION, INC. BID: $23,412.00 25487 West State Road 2 P.O. Box 3605 South Bend, Indiana 46619 Bid was signed by Gary L. Spraker, President and Daniel H. Kaser, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. RIETH-RILEY CONSTRUCTION BID: $26,205.75 COMPANY, INC. P.O. Box 1775 South Bend, Indiana Bid was signed by Richard A. Jankowski, Area Manager, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. WILLIAMS CONTRACTING BID: $17,829.25 1240 North Kaley Street South Bend, Indiana Bid was signed by Robert Williams, Non -Collusion Affidavit was in order and a Treasurer's Check in the amount of $891.46 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above bids were referred to the Engineering Department for review and recommendation. APPROVE PROPOSAL FOR UPDATING PLANS FOR PROPOSED EDISON ROAD IMPROVEMENTS - COLE ASSOCIATES, INC. Submitted to the Board for approval was a Proposal from Cole Associates, Inc., 2211 East Jefferson Boulevard, South Bend, Indiana, for the updating of the plans for the proposed 1 1 0 REGULAR MEETING SEPTEMBER 9, 1985 improvement of Edison Road from 500' east of Crestwood Boulevard to 400' west of Hickory Road. Mr. Leszczynski advised that this update was required so that the plans conform to the requirements of the Indiana Department of Highways and Federal Highway Administration and qualify for Federal Funding under the Federal Aid Urban Program as it is anticipated that those funds will be utilized. Payment to Cole Associates, Inc. for this service will be $17,750.00. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Proposal as submitted was approved and executed. APPROVE PURCHASE AGREEMENT - SALE OF CITY -OWNED PROPERTY AT 441 SOUTH PULASKI STREET In accordance with the bid awarded on August 12, 1985, for the purchase of the City -owned lot at 441 South Pulaski Street in the amount of $25.00 to Mr. & Mrs. Robert L. Stoner, 445 South Pulaski Street, South Bend, Indiana, the Purchase Agreement was being submitted at this time for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Purchase Agreement was approved and the matter referred to the City Attorney's office for drafting of the appropriate Quit -Claim Deed. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - RESTORATION OF THE PALAIS ROYALE BUILDING (FACADE AND SIDEWALK) PROJECT In a letter to the Board, John E. Leszczynski, Director, Public Works, requested that the Board advertise for the receipt of bids for the Restoration of the Palais Royale Building (Facade and Sidewalk) Project. He advised that the work will include but will not necessarily be limited to masonry and terra cotta cleaning, tuckpointing and restoration, perimeter belt course marquee lighting and related/required electrical service, storefront replacement, second floor window repair and refinishing as well as sidewalk and curb replacement and repair. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the request as submitted was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately six (6) abandoned vehicles, which are being stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the above request was approved and a date of September 23, 1985, was established for the receiving and opening of sealed bids. APPROVE RECOMMENDATION OF POLICE DEPARTMENT REGARDING CHANGE IN VEHICLES PURCHASED It was noted that at the September 3, 1985, meeting of the Board, members took under advisement Police Chief Hurley's recommenda- tion that the Department be allowed to purchase three (3) Ford LTD's instead of Chevrolet Celebrities as Thomas Dodge of Orland Park was unable to provide the Chevrolets as originally bid. Services Division Chief Ronald Marciniak was present at the meeting and advised the Board that the Department determined to purchase the Chevrolet Celebrities as an experiment to ascertain whether the front -wheel drive vehicles could be utilized in the department. Chief Marciniak further explained that at the time of the bid award, Thomas Dodge assured the Department that the REGULAR MEETING SEPTEMBER 9, 1985 Chevrolets would be available. However, at this time, they have not been able to provide the vehicles. As a result of their failure to supply the vehicles as requested, the Department is asking permission to purchase three (3) Ford LTD's in their place. The use of these vehicles as opposed to the front -wheel drive Chevrolets will have no adverse affect on the department. Further, it was noted that the Ford LTD's will be purchased at $6,497.00 while the Chevy Celebrities listed at $6,997.00. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the recommendation as submitted was accepted and the request approved. APPROVE BLOCK PARTY REQUESTS Mr. Leszczynski advised that the Bureau of Traffic and Lighting and Police Department Traffic Division have reviewed the following block party requests and recommend approval subject to the maintenance of a ten foot (101) clear unobstructed lane at either curb or down the center of the street for emergency purposes: 1. PETITIONER: ADDRESS: STREET TO BE CLOSED: DATE: TIMES: 2. PETITIONER: ADDRESS: STREET TO BE CLOSED: DATE: 3. PETITIONER: ADDRESS: STREET TO BE CLOSED: DATE: TIMES: Mrs. Lenore Pelty 1063 Woodward Street 1000 block of Woodward between Vassar and Golden September 15, 1985 12:00 noon - 6:00 p.m. Mrs. Janet Holston 1428 Sunnymede Avenue Sunnymede Avenue between Sunnyside and Twyckenham September 15, 1985 Mr. Tim Kinney 1401 Wall Street Wall Street from Sunnyside to Twyckenham September 14, 1985 4:00 p.m. - 12:00 midnight Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the recommendation as submitted was accepted and the requests approved. APPROVE REQUEST OF TEMPLE BETH-EL FOR PARKING ASSISTANCE DURING HOLYDAY SERVICES Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the request of Temple Beth -El for parking assistance during their Holyday services, said request submitted to the Board on September 3, 1985, and recommend approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF KIWANIS CLUB OF SOUTH BEND TO CONDUCT INTERSECTION SOLICITATIONS - SEPTEMBER 14, 1985 Mr. Leszczynski advised that pursuant to the request of the Kiwanis Club of South Bend to conduct their 50th Annual Newspaper Sale intersection solicitation submitted to the Board on September 3, 1985, the Bureau of Traffic and Lighting and the Police Department Traffic Division has reviewed said request and recommend the following: 1 REGULAR MEETING SEPTEMBER 9, 1985 APPROVE INTERSECTIONS WITHIN CITY'S JURISDICTION: 1. Angela & Michigan 2. Edison & Ironwood 3. Eddy & South Bend Avenue 4. Michigan & Chippewa 5. Miami & Ireland 6. L.W.E. & Sample 7. L.W.W. & Bendix 8. Lafayette & Colfax 9. Main & Chippewa 10. Michigan & Ireland 11. Jefferson & Eddy 12. Mishawaka & Twyckenham 13. Mishawaka & Ironwood 14. Portage & Elwood 15. Western & Lombardy 16. Lafayette & Colfax ( South Bend Tribune) APPROVE INTERSECTIONS WHERE CITY HAS ONLY PARTIAL JURISDICTION: 1. Ironwood & Ewing 2. McKinley & Logan 3. Angela & Eddy 4. L.W.E. & Ironwood It was noted that the City has no jurisdiction to approve solicitations at the following locations, as both are private property: 1. Farmers Market 2. North Village Mall Mr. Leszczynski advised that intersection solicitations are to take place on sidewalks only and not in the streets. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the recommendations as submitted were accepted and the request approved. DENY PETITION REQUEST FOR ONE-WAY PARKING ON EAST MINER STREET Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the Petition submitted on October 31, 1983, by Mr. Frank L. Bass, 1111 East Miner Street, South Bend, Indiana, requesting one-way parking on East Miner Street and recommend that the request be denied. Denial is based on the fact that there is insufficient off-street parking to remove parking on one -side of the street. Mr. Leszczynski further advised that the Petition submitted contained less than fifty -percent (50%) of the property owners in the area. Mr. Bass will be requested to secure the signatures of more than fifty -percent (50%) of the property owners and resubmit the petition, if he wishes to continue the matter, as well as advising where the _affected property owners plan to park their vehicles if the request were approved and parking made one-way on East Miner Street. Further, the Bureau of Traffic and Lighting will continue to monitor the situation should circumstances change to warrant the requested parking restriction. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the recommendation was accepted and the request as submitted was denied. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following one (1) traffic control device was approved: NEW INSTALLATION - NO PARKING - On both sides of Ivy from Edison to South Bend Avenue. (Requested by Police Department). 10 REGULAR MEETING SEPTEMBER 9, 1985 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of seventy-four (74) properties cleaned from September 3, 1985 to September 6, 1985, was submitted. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the report as submitted was filed. FILING OF MONTHLY STREET LIGHT OUTAGE REPORT - AUGUST The report submitted to the Board indicated a total of one -hundred fifty-one (151) street light outages reported during the month of August. Upon a motion made by Mr. Vance, seconded, by Mr. Leszczynski and carried, the report as submitted was filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the Certificate of Insurance for Doyle Signs, Inc., 232 Interstate Road, Addison, Illinois, was accepted and filed. APPROVE CLAIMS Mr. John W. Ferguson, Executive Director, St. Joseph County Job Training Program submitted two (2) lists containing a total of fifty-seven (57) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 19998 through Claim Docket No. 20484 and recommended approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the meeting adjourned at 9:49 a.m. Katherine G. B nard Michael L. Vance ATTEST: Sandra M. Parmerlee, Clerk 1