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HomeMy WebLinkAbout08/26/85 Board of Public Works MinutesREGULAR MEETING AUGUST 26, 1985 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, August 26, 1985, by President John E. Leszczynski, with Mr. Leszczynski, Ms. Katherine G. Barnard and Mr. Michael L. Vance present. Also present was Assistant City Attorney Eugenia S. Schwartz. APPROVE CHANGE OF NEXT MEETING DATE Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, due to the Labor Day holiday, the next regular meeting of the Board will be held at 9:30 a.m. on Tuesday, September 3, 1985. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Barnard, seconded by Mr. Vance, and carried, the minutes of the August 19, 1985, regular meeting of the Board were approved. OPENING OF BIDS - CAR WASHES FOR CITY VEHICLES FOR THE CALENDAR YEAR BEGINNING AUGUST 1, 1985 AND ENDING JULY 31, 1986 This was the date set for receiving and opening of sealed bids for the above referred to service. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: CAR WASH 1804 Lincolnway West South Bend, Indiana Bid was signed by Jeffrey Rhodes and Walter Zwierzynski, Non -Collusion Affidavit was in order and a Certified Check in the amount of $100.00 was submitted. BID: Wet Wash Only, 1-100 units per month - $2.00 ea. Wet Wash Only, 100 or more units per month - $1.50 ea. DON'S MARATHON & CAR WASH, INC. 1836 South Michigan Street South Bend, Indiana Bid was signed by Donald Zwierzynski, President and Sharon C. Zwierzynski, Secretary, Non -Collusion Affidavit was in order and a Certified Check in the amount of $100.00 was submitted. BID: Wet Wash Only, 1-100 units per month - $1.60 ea. Wet Wash Only, 100 or more units per month - $1.45 ea. HI -SPEED AUTO WASH 609 East LaSalle South Bend, Indiana Bid was signed by Nate Cossman, Vice -President, Non -Collusion Affidavit was in order and a Certified Check in the amount of $400.00 was submitted. BID: Full -Service Car Wash, 0-100 units per month - $3.25 ea. Full -Service Car Wash, 100 or more units per mo. - $3.00 ea. Wet Wash Only, 1-100 units per month - $2.25 ea. Wet Wash Only, 100 or more units per month - $2.00 ea. Jeeps - $4.50 ea. Motorcycles - $3.00 ea. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above bids were referred to the Police Department for review and recommendation. 1 REGULAR MEETING AUGUST 27, 1985 APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: LINCOLNWAY WEST BUSINESS ASSOCIATION, INC. LINCOLNWAY WEST COMMERCIAL REVOLVING LOAN FUND The targeted goal for this activity is to provide loan/grant assistance to seven (7) businesses. Funds for this activity may be used only on Lincolnway West from LaSalle Street to Olive Street and shall not exceed $100,000.00. SOUTH BEND HERITAGE FOUNDATION WEST WASHINGTON COMMERCIAL LOAN ACTIVITY The targeted goal for this activity is to provide loans to three (3) businesses in the area. The initial funds for this activity may be used only on West Washington Street from Laurel to College and/or Walnut Street from Western to Colfax. As monies are returned to this fund, loans may also be made on Chapin Street from Washington to Western. The total cost of this activity shall not exceed $50,000.00. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the above Contracts were approved and executed. APPROVE CHANGE ORDERS NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVITS: 1. NEWMAN BUILDING REMODELING PROJECT 2. INLET RECONSTRUCTION - 1985 PROJECT 3 LINCOLNWAY WEST CURB IMPROVEMENT PROJECT 4. CONCRETE PAVEMENT IMPROVEMENTS - 1985 PROJECT Mr. Leszczynski advised that Contractors have submitted Change Orders No. 1 (Final) and Project Completion Affidavits for the following projects: 1. NEWMAN BUILDING REMODELING PROJECT CONTRACTOR: Kaser-Spraker Construction, Inc. 25487 West State Road 2 P.O. Box 3605 South Bend, Indiana INCREASE: $1,143.00 NEW CONTRACT AMOUNT INCLUDING C.O.: $38,743.00 Mr. Leszczynski advised that at the request of the Department of Redevelopment, an additional office was added to the project creating the increased cost. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, Change Order No. 1 (Final) and the Project Completion Affidavit indicating the new final cost was approved subject to the filing of the appropriate three-year Maintenance Bond. 2. INLET RECONSTRUCTION - 1985 PROJECT CONTRACTOR: H. DeWulf Mechanical Contractor, Inc. 58600 Executive Drive Mishawaka, Indiana INCREASE: $2,400.00 NEW CONTRACT AMOUNT INCLUDING C.O.: $46,325.00 It was noted that the new contract amount includes an additional cost to correct a drainage problem at the intersection of Pulaski and Western as well as reflecting a liquidated damages assessment for failure to complete the project on time. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, Change Order No. 1 (Final) and the Project Completion Affidavit indicating the new final cost was approved and the appropriate three-year Maintenance Bond was accepted for filing as submitted. c REGULAR MEETING AUGUST 27, 1985 3. LINCOLNWAY WEST CURB IMPROVEMENT PROJECT CONTRACTOR: Rieth-Riley Construction Company, Inc. P.O. Box 1775 South Bend, Indiana INCREASE: $13,138.76 NEW CONTRACT AMOUNT INCLUDING C.O.: $67,133.76 It was noted that the Change Order reflects changes in six (6) contract items. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, Change Order No. 1 (Final) and the Project Completion Affidavit indicating the new final cost was approved and the appropriate three-year Maintenance Bond was accepted for filing as submitted. 4. CONCRETE PAVEMENT IMPROVEMENTS - 1985 PROJECT CONTRACTOR: McIntyre & Jones Construction Co., Inc. 2526 West 6th Street Mishawaka, Indiana INCREASE: $27,456.32 NEW CONTRACT AMOUNT INCLUDING C.O.: $142,951.87 It was noted that the Change Order reflects an increase in cost due to additional areas in need of repair that were added to the project as well as reinforcement of the intersection of Kenmore and Sample Streets. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, Change Order No. 1 (Final) and the Project Completion Affidavit indicating the new final cost was approved and the appropriate three-year Maintenance Bond was accepted for filing as submitted. AWARD BID AND APPROVE CONSTRUCTION CONTRACT - NHS PHASE II (CORBY BOULEVARD IMPROVEMENTS) PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, recommended that the Board accept the bid of Kaser-Spraker Construction, Inc., 25487 West US 2, South Bend, Indiana, in the amount of $45,330.00. It was noted that bids for this project were opened by the Board on August 19, 1985. Mr. Leszczynski further advised that in accordance with the award of this bid, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the above bid was awarded and the Contract approved, and the appropriate insurance, Performance Bond and Labor and Materials Payment Bond were accepted for filing as submitted. APPROVE CONSTRUCTION CONTRACT - NAPIER & WAYNE CURB & WALK IMPROVEMENTS PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on August 12, 1985, to McIntyre & Jones Construction Company, Inc., 2526 West 6th Street, Mishawaka, Indiana, in the amount of $43,447.50 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 1039/1041 LA SALLE COURT REFERRED In a letter to the Board, Ms. Denise Jacobson, 1045 LaSalle Court, South Bend, Indiana, indicated that she was interested in purchasing the City -owned property at 1039 and 1041 LaSalle 1 1 REGULAR MEETING AUGUST 26, 1985 I rl F� Court, South Bend, Indiana. Upon Leszczynski, seconded by Mr. Vance was referred to the necessary City determination as to whether or not for any reason. a motion made by Mr. and carried, the above request departments and bureaus for a the City need retain the lot RESCIND PRIOR REJECTION AND ACCEPT BID FOR PURCHASE OF CITY -OWNED PROPERTY AT 1237 VAN BUREN Ms. Barnard advised that on June 24, 1985, the Board of Public Works, rejected the bid of $30.00 submitted by Mr. Richard Chambliss, 1243 Van Buren, South Bend, Indiana, for the purchase of the above referred to City -owned property. She further advised that as an adjacent property owner Mr. Chambliss has been maintaining the property for many years and she would therefore recommend that the Board rescind their prior rejection and award the sale of the property to Mr. Chambliss in the amount of $30.00. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, with Mr. Vance voting "Nay", the prior rejection was rescinded and the offer accepted. Mr. Vance advised that he was opposed to the sale of the property for the sum of $30.00 due to the fact that if the City sells the property for that amount, it will not recover the costs it has incurred in preparing this property for sale. The matter was referred to the City Attorney's office for the drafting of the appropriate Purchase Agreement. APPROVE BLOCK PARTY REQUESTS Mr. Leszczynski advised that the Bureau of Traffic and Lighting and Police Department Traffic Division have reviewed the following block party requests and recommend approval: 1. PETITIONER: Levester Buckingham, Jr. on behalf of Naptown Riders ADDRESS: 5003 West Washington Street STREET TO BE CLOSED: Napier Street from Chapin to Pine DATE: August 31, 1985 TIMES: 5:00 p.m. - 12:00 midnight 2. PETITIONER: Rubin R. Sullivan ADDRESS: 1118 East Wayne Street STREET TO BE CLOSED: From 1118 E. Wayne Street, South, to the corner of E. Wayne Street, South and Sunnyside, and from 1203 East Wayne Street, South, to 1204 E. Wayne Street, North. DATE: September 1, 1985 TIMES: 4:00-9:00 p.m. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the recommendations were accepted and the requests approved. APPROVE AND RELEASE CONTRACTORS BONDS Mr. Melvin Humphrey, Engineering Department, recommended that Contractors Bonds for the following individuals be approved: 1. APPLICANT: Small, Inc. EFFECTIVE: Retroactive to August 19, 1985 2. APPLICANT: Matthew Ivy, Jr. EFFECTIVE: Retroactive to August 19, 1985 Mr. Humphrey additionally recommended that the Contractor's Bond for the following individual be released: REGULAR MEETING AUGUST 26, 1985 1. APPLICANT: Abe's Free Flow EFFECTIVE: August 26, 1985 Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the recommendations were accepted and the bonds of Small, Inc., and Mathew Ivy, Jr., were approved and the bond of Abe's Free Flow was released. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the following two (2) handicapped parking permit applications were approved and referred to the Deputy Controller's office for issuance of permits: Clem C. Paczkowski, 2116 S. Kendall, S.B. Clara L. Funston, 2019 S. Taylor, S.B. REQUEST TO HAVE CURB SPACE IN FRONT OF 2116 SOUTH KENDALL STREET DESIGNATED AS A HANDICAPPED PARKING SPACE REFERRED In a letter to the Board, Dr. James E. Wack, 530 West Indiana Avenue, South Bend, Indiana, on behalf of his patient Mr. Clem Paczkowski, 2116 South Kendall Street, South Bend, Indiana, requested that the curb space in front of Mr. Paczkowski's residence be designated as handicapped parking. Dr. Wack advised that Mr. Paczkowski has special transportation from Meridian Health Care -Cardinal to his home every Thursday to spend the afternoon. The neighborhood parking situation and lack of cooperation is such that the special van is unable to park anywhere near his home to transfer him to a wheel chair. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Leszczynski advised that the following license application has been received: NAME: KDF IMPORT/EXPORT/RETAIL BY: Keith D. Faulstich ADDRESS: P.O. Box 173, Walkerton, IN STAND TO BE LOCATED AT: 111 East Ireland Road DATES: Every Saturday thru the summer FOR THE PURPOSE OF: Selling general merchandise including jewelry, tools, statutes, T-shirts Mr. Leszczynski further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, and the Bureau of Traffic and Lighting for the above application. Additionally provided with the application was a letter of permission from the property owner. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above license application was approved subject to the applicant verifying the location of the stand and specifying the exact dates the stand is to be operated. The matter was referred to the Deputy Controller's office for issuance of a permit. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the following one (1) traffic control device was approved: 1. REMOVAL OF 15 MINUTE PARKING - REVISED TO PARKING - 913-913 1/2 Lincolnway West. (Business moved - Archie's Bar-B-Q). REGULAR MEETING AUGUST 26, 1985 r. 1 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one -hundred -one (101) properties cleaned from August 19, 1985 to August 23, 1985 was submitted. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Mr. John W. Ferguson, Executive Director, St. Joseph County Job Training Program submitted four (4) lists containing one -hundred fifty-nine (159) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 18865 through Claim Docket No. 19574 and recommended approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the claims were approved and the report filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the meeting adjourned at 9:53 a.m. ATT T: Sandra M. Parmerlee, Clerk 2 L.Ohn E. Leszczy s kit, A L--.Q, Katherine arnard Michael L. Vance I