Loading...
HomeMy WebLinkAbout08/19/85 Board of Public Works MinutesREGULAR MEETING AUGUST 19, 1985 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, August 19, 1985, by President John E. Leszczynski, with Mr. Leszczynski, Ms. Katherine G. Barnard and Mr. Michael L. Vance present. Also present was Assistant City Attorney Marva J. Leonard. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the minutes of the August 12, 1985, regular meeting of the Board were approved. OPENING OF BIDS - NHS PHASE II (CORBY BOULEVARD IMPROVEMENTS) PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KASER-SPRAKER CONSTRUCTION, INC. BID: $45,330.00 25487 W. State Road 2 P.O. Box 3605 South Bend, Indiana Bid was signed by Gary L. Spraker, President and Daniel H. Kaser, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted MC INTYRE & JONES CONSTRUCTION BID: $49,880.00 COMPANY, INC. 2526 West 6th Street Mishawaka, Indiana Bid was signed by Kenneth A. McIntyre, President and Dorothy McIntyre, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted RIETH-RILEY CONSTRUCTION BID: $45,390.40 COMPANY, INC. P.O. Box 1775 South Bend, Indiana Bid was signed by Richard A. Jankowski, Area Manager, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. WALSH & KELLY, INC. BID: $45,454.50 24358 State Road 23 South Bend, Indiana Bid was signed by Thomas 0. Walsh, President and John R. Quinn, Assistant Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above bids were referred to the Engineering Department for review and recommendation. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately twenty-three (23) abandoned vehicles all of which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: 1 1 REGULAR MEETING AUGUST 19, 1985 Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude, P.O. Box 2883 South Bend, Indiana 46680 Vehicles No. 1 $18.75 Vehicles No. 13 $18.75 2 18.75 14 3.00 3 4 18.75 18.75 15 16 3.75 18.75 5 18.75 17 15.75 6 18.75 18 18.75 8 18.75 19 21.75 9 18.75 20 36.00 10 21.75 21 1.00 11 16.75 22 16.75 12 16.75 23 15.75 Indiana Iron & Metal 1602 S. Lafayette South Bend, Indiana Vehicles No. 1 $17.50 Vehicles No. 13 $20.00 2 20.00 14 8.00 3 16.00 15 8.00 4 16.00 16 22.00 5 16.00 17 18.00 6 20.00 18 22.00 7 16.00 19 22.00 8 18.00 20 18.00 9 18.00 21 2.00 10 24.00 22 5.00 11 20.00 23 16.00 12 20.00 Mr. Charles E. Teske 54830 Pear Road South Bend, Indiana Vehicles No. 7 $78.00 19 38.00 Mr. James A. Guy II J & D Transportation P.O. Box 215 South Bend, Indiana Vehicles No. 1 $25.00 19 25.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the following bids were awarded: Steve & Gene's - Vehicles No. 3 $18.75 4 18.75 5 18.75. 8 18.75 9 18.75 20 36.00 22 16.75 TOTAL: $146.50 =I' REGULAR MEETING AUGUST 19. 1985 Indiana Iron & Metal - Vehicles No. 2 6 10 11 12 13 14 15 16 17 18 21 23 $20.00 20.00 24.00 20.00 20.00 20.00 8.00 8.00 22.00 18.00 22.00 2.00 16.00 TOTAL: Charles E. Teske - Vehicles No. 7 $78.00 19 38.00 TOTAL: J & D Transportation - Vehicle No. 1 $25.00 GRAND TOTAL: $220.00 $116.00 $507.50 APPROVE PURCHASE AGREEMENT - SALE OF CITY -OWNED PROPERTY AT 1124 NAPIER STREET In accordance with the bid awarded on June 24, 1985, for the purchase of the City -owned lot at 1124 Napier Street in the amount of $230.00 to Mr. Sam Mercantini, 410 Lincolnway East, P.O. Box 726, Mishawaka, Indiana, the Purchase Agreement was being submitted at this time for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Purchase Agreement was approved and the matter referred to the City Attorney's office for the drafting of the appropriate Quit -Claim Deed. ACCEPT AND APPROVE QUIT -CLAIM DEED - LARC DEVELOPMENT COMPANY Mr. Leszczynski submitted to the Board a Quit -Claim Deed received from LARC Development Company, by Robert A. Rose, General Partner, for Lot Number 5 in "Park One Northwest" which conveys to the City of South Bend, the retention pond designed to handle the storm water discharge from the streets in Park One Northwest and any storm water discharged thereon. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Quit -Claim Deed was accepted and approved. APPROVE RECOMMENDATION TO REJECT BID OF WILLIAMS CONTRACTING FOR NAPIER AND WAYNE CURB AND WALK IMPROVEMENTS PROJECT Board Attorney Carolyn V. Pfotenhauer advised that the bid of Williams Contracting, 1240 North Kaley Street, South Bend, Indiana, submitted to the Board on August 12, 1985, for the above referred to project, did not contain a signed Non -Collusion Affidavit and should therefore be rejected for non-compliance with bid requirements. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the recommendation was accepted and the bid rejected. AWARD BID - NAPIER AND WAYNE CURB AND WALK IMPROVEMENTS PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction recommended that the Board award the bid of McIntyre & Jones Construction Company, Inc., 2526 West 6th Street, Mishawaka, Indiana, in the amount of $43,447.50 for the Napier and Wayne Curb and Walk Improvements Project. Mr. Leszczynski advised that bids for the above referred to project 1 1 REGULAR MEETING AUGUST 19, 1985 were opened by the Board on August 12, 1985. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the recommendation was accepted and the bid awarded, subject to the filing of the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond. AWARD BID - DE-ICING MATERIALS FOR STREET DEPARTMENT In a letter to the Board, Mr. Bill Penn, Director, Division of Transportation, recommended that the Board award the following bids, said bids received by the Board on August 5, 1985: PIERCETON EQUIPMENT COMPANY, INC. Liquid Calcium Chloride P.O. Box 233 at $0.3149 per gallon Laketon, Indiana THE LEVY COMPANY, INC. Calcium Chloride Slag P.O. Box 540 Sand mixture at $12.45 Portage, Indiana per ton DOMTAR INDUSTRIES INC./ Bulk De -Icing Rock Salt SIFTO SALT DIVISION at $23.24 per ton Chicago O'Hare Aerospace Ofc. Center 4825 North Scott Street, Suite 419 Schiller Park, Illinois Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the recommendation was accepted and the bids awarded. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - EAST RACE FENCE PROJECT Mr. Leszczynski advised that McDougal Enterprises, Inc., d/b/a/ Schuell Fence Company, 22377 Adams Road, South Bend, Indiana, submitted Change Order No. 1 (Final) indicating that the Contract amount be increased by $1,299.11, for a new Contract sum including this Change Order in the amount of $12,268.41. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - HANDICAP SIDEWALK RAMPS 1985 PROJECT In a letter to the Board, Mr. Neil Shanahan, Manager, Bureau of Public Construction, requested that the Board advertise for the receipt of bids for the above referred to project. It was noted that this project entails construction of handicap sidewalk ramps at various locations throughout the City. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the request as submitted was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately sixteen (16) abandoned vehicles, all of which are being stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above request was approved and a date of September 3, 1985, was established for the receiving and opening of sealed bids. :S:6 REGULAR MEETING AUGUST 19, 1985 REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 1511 MARIETTA STREET REFERRED In a letter to the Board, Mr. Pete Buchanan, 1513 Marietta Street, South Bend, Indiana, indicated that he was interested in purchasing the City -owned property at 1511 Marietta Street, South Bend, Indiana. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above request was referred to the necessary City departments and bureaus for a determination as to whether or not the City need retain the lot for any reason. APPROVE REQUEST OF MEMORIAL HOSPITAL TO PLACE TEMPORARY SIGNS IN PUBLIC RIGHT-OF-WAY Mr. Leszczynski advised that Mr. Carl Ellison, Assistant Vice -President, Planning and Facilities Management, Memorial Hospital, 615 North Michigan Street, South Bend, Indiana, requested permission for the placement of four (4) temporary directional signs in the public right-of-way at the following locations: Lafayette Boulevard/Bartlett Street - 2 signs Lafayette Boulevard/Navarre Street - 1 sign Michigan Street/Navarre Street - 1 sign Mr. Ellison stated that these temporary signs are needed to direct appropriate vehicular movement to the hospital parking and receiving in view of the change in traffic patterns resulting from the vacation and closure of North Main Street to permit construction of Memorial's PACE Pavilion addition. It is anticipated that these signs will be needed until the completion of the PACE project construction in June, 1986. Mr. Leszczynski advised that the Bureau of Traffic and Lighting, Police Department Traffic Division and Building Department have reviewed this request and recommend approval of the placement of the signs. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the recommendation was accepted and the request approved subject to the signs being removed in June of 1986, the hospital securing the necessary Indiana Department of Highways approval for the placement of the sign at the intersection of Michigan and Navarre Streets and the filing of a Certificate of Insurance in the amount of $1,000,000.00 naming the City of South Bend as an additional insured, with the Board of Public Works. APPROVE SIDEWALK SALE PERMIT APPLICATION Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the following Sidewalk Sale Permit Application was approved and referred to the Deputy Controller's office for issuance of a permit: NAME OF BUSINESS: Robertson's Department Store ADDRESS: 220 South Michigan Street DATES: August 29,30, 31, 1985 ITEMS TO BE SOLD: General dry goods FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one hundred sixty-nine (169) properties cleaned from August 12, 1985 to August 16, 1985 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the report as submitted was filed. REGULAR MEETING AUGUST 19, 1985 1 FILING OF STREET LIGHT OUTAGE REPORT - JULY The report submitted to the Board indicated a total of one hundred thirty-one (131) street light outages reported during the month of July. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the report as submitted was filed. FILING OF HUMANE SOCIETY REPORT - JULY The Humane Society report for the month of July indicated the following matters handled for the City of South Bend: DOGS HANDLED: 242 CATS HANDLED: 223 OTHER ANIMALS HANDLED: 112 BITE CASES HANDLED: 13 COMPLAINTS HANDLED: 249 Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above report as submitted was accepted and filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Certificate of Insurance for Lykowski Construction, 21707 West Ireland Road, South Bend, Indiana, was accepted and filed. APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 12401 through Claim Docket No. 18864 and recommended approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the claims were approved and the report as submitted was filed. LETTER FROM ATTORNEY JAMES MASTERS CONCERNING SALE OF CITY -OWNED PROPERTY AT S.E. CORNER OF LELAND AND MARION STREET REFERRED Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the August 12, 1985, letter from Attorney James A. Masters, Suite 511, National Bank Building, 112 West Jefferson Boulevard, South Bend, Indiana, on behalf of his clients John and Linda Jerdon, 520 West Madison Street, South Bend, Indiana, concerning the sale of the City -owned property at the S.E. corner of Leland and Marion Streets, in which Mr. Masters states that it is his position that legal publication of the sale of the property was fatally defective, thereby rendering the prior sale void, was referred to the City Attorney's office for review, research and recommendation. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the meeting adjourned at 9:56 a.m. hn E. Leszcz n Katherine.-G. Barnard -W t - tyh�� Michael L. Vance ATT ST! Sandra M. Parmerlee, Clerk