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HomeMy WebLinkAbout08/12/85 Board of Public Works MinutesREGULAR MEETING AUGUST 12, 1985 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, August 12, 1985, by President John E. Leszczynski, with Mr. Leszczynski, Ms. Katherine G. Barnard and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the minutes of the August 5, 1985, regular meeting of the Board were approved. OPENING OF BIDS - NAPIER & WAYNE CURB & WALK IMPROVEMENTS PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KASER-SPRAKER CONSTRUCTION, INC. BID: $47,764.00 25487 W. State Road #2 P.O. Box 3605 South Bend, Indiana Bid was signed by Gary L. Spraker, President and Daniel H. Kaser, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. WALSH & KELLY, INC. BID: $47,320.50 24358 State Road 23 South Bend, Indiana Bid was signed by Thomas 0. Walsh, President and John R. Quinn, Assistant Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. MC INTYRE & JONES CONSTRUCTION BID: $43,447.50 COMPANY, INC. 2526 West 6th Street Mishawaka, Indiana 46544 Bid was signed by Kenneth A. McIntyre, President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. RIETH-RILEY CONSTRUCTION BID: $45,740.00 P.O. Box 1775 South Bend, Indiana 46634 Bid was signed by Richard Jankowski, Area Manager, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. P� WILLIAMS CONTRACTING BID: $35,950.00 1240 North Kaley Street South Bend, Indiana Bid was signed by Robert Williams, Owner, and a Treasurer's Check in the amount of $1,797.50 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above bids were referred to the Engineering Department for review and recommendation. APPROVE COMMUNITY DEVELOPMENT CONTRACT AND ADDENDA The following Community Development Contract and Addenda were presented to the Board for approval: REGULAR MEETING AUGUST 12, 1985 DIVISION OF BUSINESS ASSISTANCE AND REDEVELOPMENT STANLEY COVELESKI REGIONAL STADIUM PROJECT The targeted goal for this activity is to complete acquisition and relocation necessary prior to stadium construction. The total cost of this activity shall not exceed $250,000.00. ADDENDUM III DEPARTMENT OF PUBLIC WORKS HANDICAPPED ACCESS CURB CUTS Addendum III indicates that the budget for this activity has been increased by $18,863.00 to allow for additional curb cuts. ADDENDUM I DEPARTMENT OF REDEVELOPMENT EAST BANK DEVELOPMENT ACTIVITY Addendum I indicates a budget reduction of $121,078.00 with the total cost of this activity not to exceed $28,922.00. ADDENDUM I DEPARTMENT OF REDEVELOPMENT CENTRAL BUSINESS DISTRICT (CBD) DEVELOPMENT ACTIVITY Addendum I indicates a budget reduction of $128,922.00 with the total cost of this activity not to exceed $21,078.00 Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the above referred to Contract and Addenda were approved and executed. APPROVE CONTRACT FOR PROFESSIONAL SERVICES - PATHFINDERS MARKETING/ADVERTISING GROUP, INC. Ms. Loren Rooney, Department of Economic Development, submitted to the Board for approval a Contract for Professional Services between the City of South Bend Board of Public Works on behalf of the Department of Economic Development and Pathfinders Marketing/Advertising Group, Inc., 220 South William Street, South Bend, Indiana. Ms. Rooney advised that the Contract provides for the development of a business development incentives brochure which will be a marketing and technical tool for use by the City. The inserts in the brochure will include all financial and tax incentives offered to businesses as well as a profile of South Bend and its industry. The brochure will be a promotional tool to assist businesses and industries in expansion and retention. Ms. Rooney stated that the Department has received a matching state grant with the total cost of this project to be $14,303.00 for the printing of 1,000 brochures that will be ready for distribution in early September of 1985. In response to Mr. Leszczynski's question, Ms. Rooney advised that the brochure will cover the entire South Bend community. There being no further questions, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the Contract as submitted was approved and executed. AWARD BIDS - SALE OF CITY -OWNED PROPERTY: - 441 SOUTH PULASKI - 535 EAST DAYTON STREET - 125 EAST DAYTON STREET Members of the Board, at their meeting on August 5, 1985, determined to take under advisement the bids received for the above referred to property. Based on that review, the following action was taken: 441 SOUTH PULASKI Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the bid of Mr. Robert Stoner, 445 South Pulaski Street, in the amount of $25.00 submitted to the Board on August 5, 1985, for the above referred to property was accepted. 1 f� REGULAR MEETING AUGUST 12, 1985 535 EAST DAYTON STREET Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the bid of Mr. Ben Leal, Jr., 601 East Dayton Street, in the amount of $35.00 submitted to the Board on August 5, 1985, for the above referred to property was accepted. 125 EAST DAYTON STREET Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the bid of Mr. & Mrs. Alfred Bolden, in the amount of $50.00 submitted to the Board on August 5, 1985 for the above referred to property was accepted. Ms. Barnard stated that the successful bidders should be reminded that they are responsible for maintaining the property just purchased in the same manner in which they maintain their present property including the shoveling of the snow in the winter. It was noted that the City Attorney's office will prepare the appropriate Purchase Agreements for the sale of these properties. APPROVE PURCHASE AGREEMENT - SALE OF HOUSE AT 1616 SOUTH CARLISLE STREET (BUREAU OF HOUSING) In accordance with the bid awarded on July 15, 1985, for the purchase of the house owned by the Bureau of Housing located at 1616 South Carlisle in the amount of $5,000.00 to Mr. Edward D. Miley, 4822 Huntly Court, South Bend, Indiana, the Purchase Agreement was being submitted at this time for Board approval. It was noted that Mr. Miley agrees to pay the purchase price in full at the time of closing and further agrees to pay all title and abstract costs which he shall desire or request. Additionally, Mr. Miley agrees to repair all exterior building code violations within thirty (30) days of the date of closing. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Purchase Agreement was approved and executed. It was further noted that at the time of closing Mr. Miley will be presented with a Quit -Claim Deed which was prepared by the City Attorney's office. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS: - EAST BANK DEMOLITION PHASE II PROJECT - SOUTH STREET CURB IMPROVEMENTS PROJECT Mr. Neil A. Shanahan, Manager, Bureau of Public Construction requested that the Board advertise for the receipt of bids for the above referred to projects. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the request was approved. APPROVE TITLE SHEET - SOUTH STREET CURB IMPROVEMENTS PROJECT Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Title Sheet was approved and signed. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - SAMPLE STREET TRAFFIC ISLANDS REMOVAL PROJECT Mr. Leszczynski advised that Rieth-Riley Construction Company, Inc., P.O. Box 1775, South Bend, Indiana, has submitted Change Order No. 1 (Final) indicating that the Contract amount be increased by $3,903.80 for a new Contract sum including this Change Order in the amount of $18,895.40. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. REGULAR MEETING AUGUST 12, 1985 APPROVE REQUEST OF HANSEL NEIGHBORHOOD SERVICE CENTER, INC. FOR DESIGNATED HANDICAPPED PARKING SPACES Mr. Leszczynski advised that the Bureau of Traffic and Lighting and Police Department Traffic Division have reviewed the request of Hansel Neighborhood Service Center to have designated handicapped parking spaces in front of their Center at 1045 West Washington Street, said request submitted to the Board on August 5, 1985, and recommend approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF PARK AVENUE NEIGHBORHOOD ASSOCIATION TO CLOSE STREETS FOR TOUR OF HOMES - SEPTEMBER 15, 1985 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the August 5, 1985, request of the Park Avenue Neighborhood Association for street closures in conjunction with their Tour of Homes, and recommend approval of the closure of all streets requested except Riverside Drive. It was noted that the Bureau will deliver the barricades needed to close the street and PANA will be responsible for their placement and removal. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the recommendation was accepted and the request approved. APPROVE REQUESTS FOR DESIGNATED HANDICAPPED PARKING SPACES: - 618 SOUTH EDISON AVENUE - 1221 SOUTH 27TH STREET In a letter to the Board, Mrs. Chester Hunter, 618 South Edison Avenue, South Bend, Indiana, advised that her husband is a disabled war veteran with a leg injury and she has arthritis. Because of their disabilities, they both have State of Indiana handicapped license plates but are having difficulty parking in front of their residence at 618 South Edison Avenue as they live near a church. Mrs. Hunter requested that the parking space in front of their home be designated a handicapped parking space. Mr. Leszczynski advised that this request has been reviewed by the Bureau of Traffic and Lighting and the Police Department Traffic Division and they recommend approval. Additionally, Dr. Gerald P. Myers, 3123 Mishawaka Avenue, South Bend, Indiana, on behalf of his patient Mr. Pete Grabner, has requested that the parking space in front of Mr. Grabner's residence at 1221 South 27th Street, be designated as a handicapped parking space. Dr. Myers advised that Mr. Grabner suffered a CVA which has left him unable to walk by himself. Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed this request and they recommend approval. Therefore, based on favorable recommendations on the two (2) requests as described above, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the recommendations were accepted and the requests approved. APPROVE BLOCK PARTY REQUEST - 1500 BLOCK OF EAST WASHINGTON Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the request of Mr. James P. Carroll, 1505 East Washington Street, South Bend, Indiana, to close Washington Street from Twyckenham Drive to Esther Street on Saturday, August 31, 1985 from 5:00 p.m. to 12:00 midnight for a neighborhood block party and recommend approval. Approval, however, is subject to the maintenance of a ten foot (10') clear and unobstructed lane at either curb or down the center of the street for emergency 1 1 1 REGULAR MEETING AUGUST 12, 1985 purposes. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF SOUTH BEND HERITAGE FOUNDATION TO CLOSE STREET FOR 3RD ANNUAL WESTSIDE CELEBRATION - AUGUST 31, 1985 In a letter to the Board, Ms. Ayanna Udongo, Director, Colfax Cultural Center, requested that Cottage Grove from Lincolnway West to Grandview be closed from 10:00 a.m. to 7:00 p.m. on Saturday, August 31, 1985, in conjunction with the 3rd Annual WestSide Celebration. Mr. Leszczynski advised that this request has been reviewed by the Bureau -of Traffic and Lighting and the Police Department Traffic Division and they recommend approval subject to the maintenance of a ten foot (101) clear and unobstructed lane at either curb or down the center of the street for emergency purposes. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF AMERICAN CANCER SOCIETY TO CONDUCT INTERSECTION SOLICITATIONS - AUGUST 24, 1985 In a letter to the Board, Ms. Mary Simko, 1985 Crusade Chairman, American Cancer Society, Indiana Division, Inc., P.O. Box 278 Mishawaka, Indiana, requested permission to conduct fundraising intersection solicitations on Saturday, August 24, 1985, at the following locations: 1. Sample Street and Northside Boulevard 2. Cleveland Road and Ironwood Drive 3. Mishawaka Avenue and Twyckenham Drive 4. Angela and Portage 5. Eddy Street and South Bend Avenue Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed this request and recommend approval of the following locations: 1. Sample Street and Northside Boulevard 2. Mishawaka Avenue and Twyckenham Drive 3. Angela and Portage It was noted that the intersection of Cleveland Road and Ironwood Drive, as requested, is located in St. Joseph County and not in the Board's jurisdiction for approval. Additionally, it is recommended that solicitations at the intersection of Eddy Street and South Bend Avenue be denied due to the heavy traffic flow in that area. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the recommendation that the above referred to three (3) intersections be allowed was accepted and the request approved. It was noted that the American Cancer Society will be reminded that solicitations at the above approved intersections must be from the sidewalk only. Solicitations in the street are not allowed. APPROVE CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for Gibson -Lewis, Inc. be approved retroactive to August 7, 1985. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above Contractor's Bond was approved. APPROVE RELEASE OF EXCAVATION BOND Mr. Melvin Humphrey, Engineering Department, recommended that that Excavation Bond for Thomas Brittain, d/b/a Brittain Plumbing REGULAR MEETING AUGUST 12, 1985 be released effective September 5, 1985. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above referred to Excavation Bond was released. FILING OF NEW PARKING RATES - SOUTH BEND PARKING COMPANY In a letter to the Board, Mr. Harry Coffman, South Bend Parking Company, Inc., Room 408, Lafayette Building, South Bend, Indiana, advised that the South Bend Parking Company is adjusting the parking rates at the following location as follows: - 310 West Washington Street - Lot #4 $1.25 up to twelve (12) hours Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the rate adjustment as submitted was accepted for filing. It was noted that pursuant to Municipal Code licensing requirements, companies operating parking lots must file with the Board of Public Works any change in rates being charged. FILING OF RATE INCREASE - HERITAGE CABLEVISION In a letter to the Board, Ms. Annette Rotolo, General Manager, Heritage Cablevision, 16830 Edison Road, Mishawaka, Indiana, advised that Heritage Cablevision will increase its basic service and additional outlet rates by seven per cent (7%) effective September 1, 1985, increasing the basic service charge from $11.65 to $12.44, additional TV outlet rates from $4.95 to $5.30 and FM rates from $2.50 to $2.65. The reasons for the increases are the increased cost of providing cable service, including dramatic recent increases in Heritage's costs for programming, copyright and property taxes. Mr. Leszczynski advised that due to recent legislation the rates are being submitted to the Board for filing only as the Board no longer has approval power over rates being charged. Board Attorney Carolyn V. Pfotenhauer further advised that the rate increases presented to the City of South Bend are also being presented to neighboring cities. She stated that on October 30, 1984, the Cable Communications Policy Act of 1984 was signed into federal law. The law takes away the City's right to regulate fees of cabletelevision companies. It was noted that the new law deregulates cable television rates completely within two (2) years. For the next two (2) years, it allows cities to continue to regulate the basic service charges but grants the cable operator the right to increase rates by five per cent (5%) per year during the interim period. Ms. Pfotenhauer additionally advised that the City exercised its option to increase the franchise fee and has increased said fee from three per cent (3%) to five per cent (5%). Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the rates as submitted were accepted for filing. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one hundred fifty-six (156) properties cleaned from August 5, 1985 thru August 9, 1985 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the report as submitted was filed. APPROVE CLAIMS Mr. John W. Ferguson, Acting Executive Director, St. Joseph County Job Training Program, submitted two (2) lists containing ninety-three (93) claims and recommended approval. REGULAR MEETING AUGUST 12. 1985 Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 017742 through Claim Docket No. 018270 and recommended approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business motion made by Mr. Leszczynski, carried, the meeting adjourned ATTEST: JIILf� —W Sandra M. Parmerlee, Clerk 1 to come before the Board, upon a seconded by Ms. Barnard and at 9:50 a.m. hn E. Leszczy s A� Katherine G. Barnard 'I,- �' e 6---11 Mi hael L. Vance