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HomeMy WebLinkAbout08/05/85 Board of Public Works MinutesREGULAR MEETING AUGUST 5, 1985 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, August 5, 1985, by President John E. Leszczynski, with Mr. Leszczynski, Ms. Katherine G. Barnard and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, a request from the Coffee Mill Restaurant to place tables and chairs on the public sidewalk was added to the agenda. AGENDA ITEM STRICKEN Upon a motion made by Mr Leszczynski, seconded by Ms. Barnard and carried, the approval of a Community Development Contract was stricken from the agenda as the Contract was not yet ready for Board approval and execution at this time. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Vance, seconded by Ms. Barnard, and carried, the minutes of the July 29, 1985, regular meeting of the Board were approved. OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY: -308 FULTON COURT - (AWARDED) -318 NORTH CUSHING - (AWARDED) -441 SOUTH PULASKI - (BID TAKEN UNDER ADVISEMENT) -535 EAST DAYTON - (BID TAKEN UNDER ADVISEMENT) -125 EAST DAYTON - (BID TAKEN UNDER ADVISEMENT) -1134 EAST CEDAR - (NO BIDS RECEIVED) Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed bids for the sale of City -owned property as referred to above. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were received: 308 FULTON COURT BIDDER: Doris Milewski ADDRESS: 1009 West LaSalle AMOUNT BID: $60.00 APPRAISED PRICE: $100.00 Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the offer of $60.00 for the property was accepted. 318 NORTH CUSHING BIDDER: Mr. & Mrs. Solon Orfanos ADDRESS: 308 North Cushing AMOUNT BID: $140.00 APPRAISED PRICE: $140.00 Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the offer of $140.00 for the property was accepted. 441 SOUTH PULASKI STREET BIDDER: Robert Stoner ADDRESS: 445 South Pulaski AMOUNT BID: $25.00 APPRAISAL PRICE: $150.00 In his bid for the property, Mr. Stoner additionally submitted two (2) estimates for the removal of trees located on the property. He advised the Board that he would also have to incur the cost of having to purchase fill dirt to REGULAR MEETING AUGUST 5, 1985 remove pot holes which are on the property. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the, bid as submitted was taken under advisement with a determination to be made at the next regular meeting of the Board. 535 EAST DAYTON BIDDER: Ben Leal, Jr. ADDRESS: 601 East Dayton Street AMOUNT BID: $35.00 APPRAISAL PRICE: $135.00 Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the bid as submitted was taken under advisement with a determination to be made at the next regular meeting of the Board. 125 EAST DAYTON BIDDER: Alfred & Everino Bolden ADDRESS: 129 East Dayton Street AMOUNT BID: $50.00 APPRAISAL PRICE: $200.00 Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the bid as submitted was taken under advisement with a determination to be made at the next regular meeting of the Board. 1134 EAST CEDAR As no bids were received for the purchase of this property,. upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the Clerk was instructed to contact Mr. William E. Shannon, 425 Arthur Street, South Bend, Indiana, as he was the individual that originally expressed an interest in purchasing the property, and advise him that the Board would welcome his submission of an offer at this time. It was noted that the City Attorney's office will be requested to prepare the necessary Purchase Agreements for the sale of the City -owned properties at 308 Fulton Court and 318 North Cushing Street. OPENING OF BIDS - DE-ICING MATERIALS FOR STREET DEPARTMENT This was the date set for receiving and opening of sealed bids for de-icing materials for the Street Department. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: INTERNATIONAL SALT COMPANY A PART OF AKZONA, INC Abington Executive Park Clarks Summit, Pennsylvania 18411 Bid was signed by Robert H. Jones, Manager -Highway Bidding and Marketing, Non -Collusion Affidavit was in order and a Certified Check in the amount of $15,594.00 was submitted. BID: 12,000 tons bulk ice control rock salt Truck Delivery Minimum truckload - 21 tons $25.99/ton = $311,880.00 Terms of payment are net 30 days from shipment. Bulk rock salt will be treated with an anti -caking agent. 1 1 1 REGULAR MEETING AUGUST 5, 1985 9 1 International Salt will protect quoted price on deliveries prior to and including October 31, 1986 provided quotation is accepted and acknowledged within 30 days from bid opening date of August 5, 1985. DOMTAR INDUSTRIES INC./SIFTO SALT DIVISION Chicago O'Hare Aerospace Office Center 4825 North Scott Street, Suite 419 Schiller Park, Illinois 60176-1354 Bid was signed by R.J. Jarecki, Assistant Secretary, Non -Collusion Affidavit was in order and a Bid Bond in the amount of $13,944.00 was submitted. BID: 12,000 tons bulk de-icing rock salt F.O.B. 701 W. Sample Bureau of Streets Storage Warehouse South Bend, IN VIA dump truckload quantities. $23.24/ton = $278,880.00 MORTON SALT DIVISION OF MORTON THIOKOL, INC. 110 North Wacker Drive Chicago, Illinois 60606-1555 Bid was signed by Thomas J. Butler, Government Business Manager, Non -Collusion Affidavit was in order and a Bid Bond in the amount of $15,594.00 was submitted. BID: 12,000 tons Morton Bulk Safe-T Salt Treated 22 ton minimum dump truck delivery FOB South Bend, Indiana $25.99/ton = $311,880.00 Terms: Net 30 days Delivery: 3-5 days ARO Prices are firm through 10/30/86 Unless specified otherwise in the City's proposal, all prices quoted herein are subject to acceptance within 30 days and shall be deemed automatically to have been withdrawn if, by the end of that period, no award has been made. The bulk treated salt offered in this bid is suitable for highway maintenance only. THE LEVY COMPANY, INC. P.O. Box 540 Portage, Indiana 46368 Bid was signed by Martin R. Norville, Vice -President, Sales/ Marketing, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: up to 10,000 tons Calcium Chloride Slag Sand Mixture Delivered to any location as designated by the City of South Bend Street Department. PIERCETON EQUIPMENT COMPANY, INC. P.O. Box 233 Laketon, Indiana 46943 $12.45/ton Bid was signed by David J. Nicol, Secretary/Treasurer, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. 0 REGULAR MEETING AUGUST 5, 1985 BID: 100,000 gals. or less - Liquid Calcium Chloride 32% LIQUIDOW Liquid Calcium Chloride $0.3149/gallon All material furnished and delivered to the City of South Bend in Transport loads of approximately 4,500 gallons. Price is FIRM up to and including October, 1986. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above bids were referred to the Street Department for review and recommendation. OPENING OF BIDS - ELEVEN (11) OVERHEAD DOORS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. As no bids were received for the purchase of the doors, upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, Mr. William Penn, Director, Division of Transportation, was instructed to dispose of said equipment by selling it for scrap value, with verification of disposal and amount received to be filed with the Board. OPENING OF BIDS - TWO (2) YOUNG SLURRY MACHINES This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. As no bids were received for the purchase of this equipment, upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, Mr. William Penn, Director, Division of Transportation, was instructed to dispose of said equipment by selling it for its scrap value, with verification of disposal and amount received to be filed with the Board. APPROVE FIRE ALARM ASSISTANCE CONTRACT - UNIVERSITY OF NOTRE DAME Fire Chief Timothy J. Brassell submitted to the Board for approval a Fire Alarm Assistance Contract with the University of Notre Dame providing for fire dispatching and alarm monitoring for a fee of $135.00 per month. The term of the Contract is July 1, 1985 through June 30, 1986. Chief Brassell advised that the City has provided these services to the University under previous contracts for the past three (3) years. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Contract was approved and executed. APPROVE REQUEST OF COFFEE MILL RESTAURANT, 232 SOUTH MICHIGAN STREET TO PLACE TABLES AND CHAIRS ON SIDEWALK Board Attorney Carolyn V. Pfotenhauer advised the Board that the Coffee Mill Restaurant, 232 South Michigan Street, South Bend, Indiana, has requested permission to use a six foot (6') by forty-eight foot ( 48' ) portion of sidewalk in front of their building as a location for outdoor tables and chairs until September 1, 1985. Mr. Marvin Giltner, part owner of the restaurant, indicated that the area would be defined by some temporary fencing and that the tables and chairs would be set up and taken down each day. Ms. Pfotenhauer reminded the Board that a similar arrangement was entered into last year with the owners of the Coney Island Restaurant and an easement for that purpose approved by the Board. Ms. Pfotenhauer further advised that 1 1 REGULAR MEETING AUGUST 5, 1985 should the Board approve this request, the restaurant owners would be required to provide to the Board a Certificate of Insurance as well as assurance that the area will be kept litter free. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the request was approved. It was noted that the City Attorney's office will prepare the appropriate Easement for the purposes as described above. APPROVE ENGINEERING AGREEMENT - TWYCKENHAM DRIVE IMPROVEMENTS Mr. Leszczynski submitted to the Board for approval an Engineering Agreement with Cole Associates, Inc., 2211 East Jefferson Boulevard, South Bend, Indiana, for the Twyckenham Drive Improvements Project. He advised that the Agreement is for engineering services required in the actual design, preparation of contract plans, special provisions for the specifications, cost estimates and engineering services required in connection with the widening, resurfacing, curb and gutter, storm drainage and intersection improvements and related improvements to Twyckenham Drive from McKinley Avenue to South Bend Avenue (S.R. 23). Mr. Leszczynski advised that the 1985 estimated cost of the construction is $i,200,000.00. Additionally, the Engineering Agreement with Cole Associates, Inc. is in the amount of $98,500.00. He further advised that the actual construction work for this project will not begin for at least one (1) to two (2) years. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Engineering Agreement as submitted was approved and executed. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - CAR WASHES FOR CITY VEHICLES In a letter to the Board, Police Chief Charles T. Hurley requested that the Board advertise for the receipt of bids for car washes for City vehicles: Mr. Leszczynski advised that this is an annual request. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the request was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director, Department of Code Enforcement, requested permission.to advertise for the sale of approximately twenty-three (23) abandoned vehicles which are being stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above request was approved and a date of August 19, 1985 was established for the receiving and opening of sealed bids. APPROVE REQUEST TO CONDUCT BICYCLE AND UNCLAIMED PROPERTY AUCTION - POLICE DEPARTMENT (OCTOBER 12, 1985) In a letter to the Board, Police Chief Charles T. Hurley and Services Division Chief Ronald G. Marciniak requested permission to dispose of unclaimed bicycles and other unclaimed property at a Public Auction to be held on Saturday, October 12, 1985 from 8:30 a.m. until 12:30 p.m. or until all items are sold. A partial list of items to be sold are bicycles, mopeds, tools, television sets, jewelry, lawnmowers, clothes and other miscellaneous goods. It was noted that this is the second auction of the year and will be held rain or shine. Mr. Vance recommended that all future requests contain a list of the items to be auctioned. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the request was approved with the list of items to be auctioned on October 12, 1985 to be submitted to City Controller Michael L. Vance. r 72 REGULAR MEETING AUGUST 5, 1985 REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 615 EAST OHIO STREET REFERRED In a letter to the Board, Mr. Woodie H. Magee, 607 East Ohio Street, South Bend, Indiana, indicated that he was interested in purchasing the City -owned property at 615 East Ohio Street. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the request was referred to the necessary City departments and bureaus for a determination as to whether or not the City need retain the lot for any reason. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT N.W. CORNER OF LINCOLNWAY AND CHAPIN (INTER -BELT) REFERRED In a letter to the Board, Mr. Doug Klynstra, G.M., A.P.M.I., American Plasma Systems, Inc., 515 Lincolnway, South Bend, Indiana, advised that American Plasma Management, Inc., is interested in purchasing the City -owned lot at the northwest corner of Lincolnway and Chapin (Inter -belt). Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the request was referred to the necessary City departments and bureaus for a determination as to whether or not the City need retain the property for any reason. REQUEST OF PARK AVENUE NEIGHBORHOOD ASSOCIATION TO CLOSE STREETS FOR TOUR OF HOMES - SEPTEMBER 15, 1985, REFERRED In a letter to the Board, Ms. Maureen E. DeFauw, Park Avenue Neighborhood Association, Inc., Chairman, Tour of Homes, 628 Park Avenue, South Bend, Indiana, advised that the PANA Tour of Homes is scheduled this year for September 15, 1985, from 12:00 noon to 5:00 p.m. As in prior years, PANA is requesting that the following streets be barricaded: Navarre from Lafayette to Park and Riverside from Park to Leland as the outside boundaries; Park Avenue at Navarre and Riverside and the intersecting street of LaMonte Terrace; Manitou Place at Forest and Park and Forest at Riverside to the corner of LaMonte and Portage. It was noted that the residences to be open for viewing are: 323 Navarre Street, 607 Park Avenue, 628 Park Avenue, 710 Park Avenue, 817 Forest Avenue, 865 Forest Avenue 1007 Riverside Drive. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the request was referred to the Bureau of Traffic and Lighting and Police Department Traffic Division for review and recommendation. REQUEST OF HANSEL NEIGHBORHOOD SERVICE CENTER, INC. FOR DESIGNATED HANDICAPPED PARKING SPACES REFERRED In a letter to the Board, Mr. John L. Reese for Hansel Neighborhood Service Center, Inc., requested that the curb be painted blue and a handicapped parking sign be placed in front of Hansel Neighborhood Center, 1045 West Washington Avenue, South Bend, Indiana. Mr. Reese advised that the Center provides services for the residents of South Bend and St. Joseph County some of which have disabilities. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. F, REGULAR MEETING AUGUST 5, 1985 APPROVE TITLE SHEET - FARMINGTON SQUARE UNIT NINE Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. He further advised that this project includes construction of sanitary sewers and water mains with the cost of said construction to be borne by the developer. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above referred to Title Sheet was approved and signed. APPROVE REQUEST TO LOCATE TEMPORARY TRAILER - 2914 WESTERN AVENUE In a letter to the Board, Mr. Walter G. Schneider, ABC Heating Company, 2914 Western Avenue, South Bend, Indiana, requested permission to locate a forty-five foot (451) long trailer on his property as he is opening a new food business and needs the trailer for general clean-up from the heating business. Mr. Leszczynski advised that the request has been reviewed by Mr. Joseph J. Pluta, Director, Division of Engineering and Mr. Ken Martin, Chief Inspector, Building Group, Department of Code Enforcement, and they recommend that the placement of the trailer be approved for six (6) months and subject to Mr. Schneider securing the necessary Occupancy Permit and any other permits required from the Building Department. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. APPROVE SIDEWALK SALE PERMIT APPLICATION Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following Sidewalk Sale Permit Application was approved and referred to the Deputy Controller's office for issuance of a permit: NAME OF BUSINESS: Robertson's Department Store ADDRESS: 220 South Michigan Street DATES: August 8,9,10, 1985 ITEMS TO BE SOLD: General merchandise APPROVE HANDICAPPED PARKING PERMIT Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the following one (1) handicapped parking permit application was approved and referred to the Deputy Controller's office for issuance of a permit: Robert J. Overholser, 2410 Solomon, S.B. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one -hundred fifty (150) properties cleaned from July 29, 1985 to August 2, 1985, was submitted. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the report as submitted was filed. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Certificates of Insurance for Art Iron, Inc., 860 Curtis Street, P.O. Box 964, Toledo, Ohio and Goshen Tree Expert Service, Inc., 17406 US 20, Goshen, Indiana, were accepted for filing as submitted. APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 17265 through Claim Docket No. 17741 and recommended approval. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the claims were approved and the report filed. REGULAR MEETING AUGUST 5, 1985 REQUEST FOR VERIFICATION THAT CITY OWNED PROPERTY DECLARED OBSOLETE HAS BEEN DISPOSED OF FOR ITS SCRAP VALUE Mr. Vance requested that in the future all City Departments granted permission by the Board to dispose of obsolete equipment no longer needed by the City, file with the Board of Public Works verification that the equipment was disposed of for its scrap value, along with the amount received for said equipment. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the meeting adjourned at 9:59 a.m. `l ohn E. LeszcEyffidki eo, )� &M==9 Katherine G. Barnard * LV.Aw� Michael L. Vance ATTEST: Sandra M. Parmerlee, Clerk n I�