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Home My WebLink About07/29/85 Board of Public Works MinutesREGULAR MEETING JULY 29, 1985 1 1 1 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, July 29, 1985, by President John E. Leszczynski, with Mr. Leszczynski, Ms. Katherine G. Barnard and Mr. Michael L. Vance present. Also present was Assistant City Attorney Marva J. Leonard. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the minutes of the July 22, 1985, regular meeting of the Board were approved. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately sixteen (16) abandoned vehicles, eight (8) of which are valued at over $100.00 and all of which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Mr. James A. Guy II J & D Transportation P.O. Box 215 South Bend, Indiana 46624-0215 Vehicle No. 8 $25.00 Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude Street South Bend, Indiana 46680 Vehicles No. 1 $11.75 Vehicles No. 9 $13.75 2 19.00 10 13.75 3 13.75 11 19.75 4 18.75 12 18.75 5 19.75 13 18.75 6 18.75 14 19.75 7 5.75 15 25.75 8 18.75 16 18.75 Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the following bids were awarded: J & D Transportation - Vehicle No. 8 $25.00 Steve & Gene's - Vehicles No. 1 $11.75 2 19.00 3 13.75 4 18.75 5 19.75 6 18.75 7 5.75 9 13.75 10 13.75 11 19.75 12 18.75 13 18.75 14 19.75 15 25.75 16 18.75 TOTAL: $256.45 GRAND TOTAL: $281.45 REGULAR MEETING JULY 29, 1985 APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: ADDENDUM I NEIGHBORHOOD HOUSING SERVICES NHS REVOLVING LOAN FUND ACTIVITY Addendum I indicates a change in the project number and a modification of the scope of services by allowing loans to landlords. Additionally, the contract amount has been decreased by $100,000.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Addendum was approved and executed. APPROVE PURCHASE AGREEMENT - SALE OF CITY -OWNED PROPERTY AT 840 SOUTH KENTUCKY STREET In accordance with the bid awarded on June 24, 1985 for the purchase of the City -owned lot at 840 South Kentucky Street in the amount of $200.00 to Ms. Beverly Millsaps, 608 S. Summit_ Street, Apt.;: , South Bend, Indiana, the Purchase Agreement was , submitted to the Board for approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Purchase Agreement was approved and the matter referred to the City, Attorney's office for drafting of the appropriate Quit -Claim Deed. APPROVE CONSENT TO AND ACKNOWLEDGEMENT OF ASSIGNMENT AND AGREEMENT TO SUBORDINATE LEASE TO MORTGAGE - PALAIS ROYALE Submitted to the Board for approval was the above referred to document which indicates that the City acknowledges the assignment of all rents and income payable by the City under the Lease Agreement and consents to and approves the assignment to the National Bank and Trust Company, 112 West Jefferson Boulevard, South Bend, Indiana. It was noted that the rental payments made by the City will be paid to the National Bank and Trust Company. It further indicates that the City agrees that the Lease Agreement and the rights of the City thereunder, shall be subject and subordinate to the lien of the mortgage granted by the developer to The National Bank and Trust Company of South Bend, Indiana. Upon a motion made by Ms. Barnard,.seconded by Mr. Leszczynski and carried, the document was approved and executed. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS AND TITLE SHEETS: 1. NHS PHASE II (CORBY BOULEVARD IMPROVEMENTS) PROJECT 2. NAPIER & WAYNE CURB AND WALK IMPROVEMENTS PROJECT 3. MICHIGAN STREET IMPROVEMENTS PROJECT Mr. Neil Shanahan, Manager, Bureau of Public Construction, requested that the Board advertise for the receipt of bids for the above referred to projects. Additionally submitted were Title Sheets for said projects. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the request was approved and the appropriate Title Sheets signed. APPROVE BLOCK PARTY REOUEST - 1300 BLOCK EAST WASHINGTON In a letter to the Board, Mrs. Robert Peltz, 1328 East Washington Street, South Bend, Indiana, requested permission to close the 1300 block of East Washington Street on July 31, 1985 from 5:00 p.m. to 11:00 p.m. for a neighborhood block party. Mr. Leszczynski advised that this request has been reviewed by the Bureau of Traffic and Lighting and they recommend approval 1 0 REGULAR MEETING JULY 29, 1985 subject to the maintenance of a ten (10) foot clear and unobstructed lane at either curb or down the center of the street for emergency,purposes. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the request was approved. APPROVE REQUEST TO CLOSE ALLEY AT 1401/1405 MC KINLEY FOR WEDDING RECEPTION - AUGUST 16-17, 1985 In a letter to the Board, Mrs. J. Flannagan, 1405 East McKinley, South Bend, Indiana, requested that the alley at 1401 and 1405 East McKinley be blocked off from 4:00 p.m. August 16, 1985 until the evening of August 17th. She advised that she is requesting this closure as her daughter is having a backyard wedding on August 17th. Mr. Leszczynski advised that the Bureau of Traffic and Lighting has reviewed this request and they recommend approval. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the request was approved. APPROVE REQUEST OF WILLIAM PENN ASSOCIATION TO CLOSE ALLEY AT 1024 WEST INDIANA AVENUE FOR ANNUAL PICNIC - AUGUST 3, 1985 Mr. Frank J. Wukovits, Sr., President, Branch #132, William Penn Association, 1024 West Indiana Avenue, South Bend, Indiana, advised that the William Penn Club Lodge's annual picnic will be held on Saturday, August 3, 1985, commencing at 12:00 noon. The main spectator participation and activities will be conducted in the rear of the Club's building but as the picnic will be open to the public, the alleys surrounding the building will need to be blocked off thus restricting travel by automobiles. Mr." Leszczynski ,stated that this request has been reviewed by the Bureau of Traffic and Lighting and it is their recommendation that the request be granted. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the request as submitted was approved. APPROVE REQUEST OF NUCLEAR WEAPONS FREEZE CAMPAIGN TO CONDUCT RALLY ON RIVER BEND PLAZA - AUGUST 6, 1985 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the request of the Nuclear Weapons Freeze Campaign to conduct a rally on River Bend Plaza on August 6, 1985, said request submitted to the Board on July 22, 1985, and recommend approval. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the request was approved. APPROVE REQUEST OF HOLLADAY CORPORATION TO CONDUCT FINE ARTS SCULPTURE EVENT - SEPTEMBER 8-28, 1985 Mr. Leszczynski advised that on July 15, 1985, the Holladay Corporation requested permission to conduct a fine arts sculpture event in downtown South Bend adjacent to One Michiana Square from September 8-28, 1985. The request as submitted was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. As a result of that review, it was discovered that the site requested will be under construction at the time requested. Mr. Leszczynski further advised that Ms. Mikki Dobski, Director, Office of Community Affairs, has communicated with the Holladay Corporation and they have revised their request and now ask to conduct the event on the green area in front of the Morris Civic Auditorium. Ms. Dobski advised that she has discussed this matter with Park Superintendent James Seitz and he has given his verbal approval with final permission to be granted by the Board of Park Commissioners. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the request to conduct the above referred to event on the green in front of the Morris Civic Auditorium from September 8-28, 1985, was approved subject to final approval of the location by the Board of Park Commissioners. REGULAR MEETING JULY 29, 1985 REQUEST OF SOUTH BEND FIRE DEPARTMENT TO BLOCK STREETS FOR INTERNATIONAL WATERBALL CONVENTION - SEPTEMBER 7-8, 1985, REFERRED In a letter to the Board, Captain Dan O'Neill of the South Bend Fire Department advised that the South Bend Fire Department is hosting the International Waterball Convention to be in South Bend on September 7-8, 1985. He requested that the 100 block of East Washington between Michigan and St. Joseph Streets and also the Service Court #5 which runs between Washington and Jefferson off the 100 block of East Washington Streets be closed on September 7-8 between the hours of 8:00 a.m. - 5:00 p.m. due to this event. It was noted that the Service Court will be used as a staging area with Washington Street reserved for spectators watching ,the waterball contests. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the request was referred to the Bureau of Traffic and Lighting and Police Department Traffic Division for review and recommendation. APPROVE RELEASE OF CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for Rafael Sanchez be released effective September 7, 1985. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Contractor's Bond was released. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of two -hundred thirty-three (233) properties cleaned from July 22, 1985 to July 26, 1985, was submitted. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the report as submitted was filed. APPROVE CLAIMS Mr. John W. Ferguson, Acting Executive Director, St. Joseph County Job Training Program submitted two (2) lists containing one hundred three (103) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 016877 through Claim Docket No. 017264 and recommended approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the meeting adjourned at 9:46 a.m. ohn E. Leszczyr � � t�therine G. S&rnard .e_�A;Ia4Xe Michael L. Vance ATTEST: I J�a�(,c� v►► Sand ra ra M. Parmerlee, Clerk 1