HomeMy WebLinkAboutBid Opening - JMS Building NEw North Stair Tower - HGR GroupBID/PROPOSAL
CITY OF SOUTH BEND
Project Name The JMS Bu
Project No.
For Bids Due
BASE BID
116-098
October 20, 2016
New North Stair Tower
Item
No.
Description
Quantity
Unit
Unit Price
Total Amount
Furnishing all labor, services, materials,
insurance and equipment to provide and
1
install a new eight story steel and
masonry stair tower according to the
1
LS
�� /
intent of the plans and specifications at
the north elevation of The JMS
Building.
BASE BID TOTAL
Bidder (Firm): j4 G R roJp :TV\&.
Address: ((33 -2 (� 1) t : J
City/State/Zip: 5u,4lA\J, Sh1 Telephone Nu 92i7
Ll (0(01
By
II (Si nature) 1/
� A V CoL e.: vN V.e
(Printed Name of Person Signing)
Version 7/28/2016 Contractor's Bid for Public Works - 7
N
K
W
ES
W
fA
IL
a�
❑w�
zr0
in w0
FNa
:) W F
OZZ
y y W
0 CO a
Y Z O
r_ W W
v00w
+�O
0
Z
a
f-
0
z_
J
0
0
z
0
a.
oV
W
m
Via.
W
it
0w
LL
LA.
0'
LL
0
0
Q
0
t6 �
O
E
E
co
z
U
a�
0
a
co
a)
0
r .c
N
O)�
tp O
C 6 p
I]
U ~ d
N O o
a
m
d
ac
Q
0
a
00
aw
�
N
0m
•d�
N
m
v.
C
o
T
E�
D
c"
D
N
a�
N=
a,
O T
Y W
>O N
D
O N
d cLi
U
0
O
U
y n
o
-41
'J
N
L
p
3
N
Q
V
0
N
L
s
of
�E
N
Ez
J
5�
w
w
n
4
1
16
N
d
D
Q
w7
J
Z
77,
T
James A. Mueller, Member Attest: Linda M. Martin, Clerk
PART II
(For projects of $100,000 or more — IC 36-1-12-4)
These statements to be submitted under oath by each bidder with and as part of his bid.
Attach additional pages for each section as needed.
SECTION I EXPERIENCE QUESTIONNAIRE
1. Attach information regarding projects your organization has completed for the period of one
(1) year prior to the date of the current bid.
2. Attach a listing of public works projects currently in process of construction by your
organization.
3. Attach information regarding any failure to complete any work awarded to you and the
location thereof.
4. Attach references from private firms for which you have performed work.
SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE
1. Attach an explanation of your plan or layout for performing proposed work. (Examples could
include a narrative of when you could begin work, complete the project, number of workers,
etc. and any other information which you believe would enable the City of South Bend to
consider your bid.)
2. Attach a listing of the names and addresses of all subcontractors (i.e. persons or firms
outside your own firm who have performed part of the work) that you have used on public
works projects during the past five (5) years along with a brief description of the work done
by each subcontractor.
3. If you intend to sublet any portion of the work, attach the name and address of each
subcontractor, equipment to be used by the subcontractor, and whether you will require a
bond. However, if you are unable to currently provide a listing, please understand a listing
must be provided prior to contract approval. Until the completion of the proposed project,
you are under a continuing obligation to immediately notify the City of South Bend in the
event that you subsequently determine that you will use a subcontractor on the proposed
project.
4. Attach a listing of equipment you have available to use for the proposed project.
5. Have you entered into contracts or received offers for all materials which substantiate the
prices used in preparing your proposal? If not, attach an explanation for the rationale used
which would corroborate the prices listed.
SECTION III CONTRACTOR'S FINANCIAL STATEMENT
Attachment of bidder's financial statement is mandatory. Any bid submitted without said
financial statement as required by statute shall thereby be rendered invalid. The financial
statement provided hereunder to the City of South Bend awarding the contract must be specific
enough in detail so that said City of South Bend can make a proper determination of the
bidder's capability for completing the project if awarded.
Version 7/28/2016 Contractor's Bid for Public Works - 3
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,CERTIFICATION
REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-
DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL
PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF Zna�'ana )
SS:
54 • Tv5 e,2% COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
1. Contractor has not, nor has any other member, representative, or agent of the firm, company,
corporation or partnership represented by him, entered into any combination, collusion or agreement with
any person relative to the price to be. bid by anyone at such letting nor to prevent any person from bidding
nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid
and without any agreement, understanding or combination with any other person in reference to such
bidding. Contractor further says that no person or persons, firsts, or corporation has, have or will receive
directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and
2_ Contractoreenifies by submission of this proposal that neither contractor nor any of its principals
are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participation in this transaction by any Federal department or agency, and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any
agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5,
as amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any
employee or contract with a person that the Contractor subsequently learns is an unauthorized alien.
Version 7/28/2016 Contractor's Bid for Public Works - 4
Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's
newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's
documentation of enrollment and participation in the E-Verify Progrun is included and attached as part of
this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work tinder this public contract to
certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien,
and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor
agrees to maintain this certification throughout the teen of the contract with the City of South Bend, and
understands that the City may terminate the contract fir default if the Contractor fails to cure a breach of
this provision no later than thirty (30) days after being notified by the City.
6. Persons, partnerships, corporations, associations, or joint ventures awarded a contract by the City
of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or
applicant for employment in the performance of a Citycontract with respect to hire, tenure, terms,
conditions, or privileges of employment, or any matter directly or indirectly related to employment because
of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual
orientation or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any
combination of the foregoing including, but not limited to, public works contracts awarded under public
bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards,
or commissions may consider the Contractor's good faith efforts to obtain participation by those
Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a A omen's Business
Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to award a subcontract
to an MBE/WISE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a
discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from.
being awarded a City contract for a period of one (1) year from the date of such determination, and such
determination may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment shall be
made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any
of its agencies, boards or commissions_
Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in
the performance of this contract. with privileges of employment, or any [natter directly or indirectly related
to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation,
handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of
contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (I-C_ 5-16-8-1). I
hereby certify that I and all subcontractors employed by me for this project will use steel products or
foundry products made in the United States on this project if awarded. I understand I have an affirmative
duty to notify the City in my bid that my proposal does not include the use of steel products or foundry
products made in the United States. I understand it is my sole obligation and responsibilityto provide a
justification to the City, subject to review and approval,why the cost of United States made steel or foundry
products is unreasonable. Prior to award and upon submission of bid which does not use steel products or
foundry products made in the United States, the City, through its director of public works, shall make a
determination if time price of United States made steel or foundry is unreasonable. I understand that
violations hereunder may result in forfeiture of contractual payments.
a+s
Version 7/28/2016 Contractor's Bid for Public Works - 5
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works arc true and correct.
Dated this -2y day of &4-Err 20 14
C�onliaS.t521�8i�ldet�t
\ Si`gnatu-re`e o'f—fContractor/Bidder or Its Agent
Printed Name and Title
T`r'°
Subscribed and sworn to before me this day ofbCC , 20_L(_O
My Commission Expires M� alA li212�D/�2 1 ' 1 A,( nL D Vv
Notary Publ
ik
County of Residence
4,pY PGe Megan L. Sutter, Notary Public
+ SEAL' Comm. Expires Mar. 12, 2021
Resides in Elkhart Co.,IN
%4%0 Comm. Number 642859
Version 7/28/2016 Contractor's Bid for Public Works - 6
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE DIVERSITY
DEVELOPMENT PROGRAM
FORM MWBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
This completed form should be included as part of the Bids documentsrelated to City of South Bend Public
Works Projects requiring Good Faith Efforts to obtain MBENVBE participation. It is the bidder's sole
responsibility to verify whether any listed minority or woman business meets the qualifications of a Minority
or Women's owned business as defined by the Indiana Department of Administration (` IDOA").
Project Number: 116-098 Date: /G /> /m,
Project Name: The JMS Building New North Stair Tower
Contact Person:
Address: / q 3 _-� C 4,) rc A . //
City: SbJ+k (?> v_ 2J State:
Telephone: S74/- 22(-- V277
ri%le
m zip: q%/o 17
Email: 411 @ hr 3 rb0J) inC• CoyYt
To determine whether a bidder has demonstrated good faith efforts to reach the MBE/WBE utilization goals set
forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or
commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below*:
EVIDENCE OF GOOD FAITH EFFORTS
MBE/WBE LIST(S): The bidder reviewed the City of South Bend's Minority and Women Business
Enterprise Diversity Development Program, which uses the IDOA approved list of Minority and Women
Owned Business as found on their website (http://www.in.gov/idoa).
ACTION (ADVERTISEICONTACT): In order for your bid to be deemed responsive, the City of South
BenAequires that all perspective bidders complete no less than 2 of the following:
1 Attend all pre -bid meetings scheduled by the City to inform MBE/WBEs of contracting and
subcontracting opportunities.
2. Advertise in general circulation and/or trade association publications concerning
subcontracting opportunities, and allow MBE/WBEs reasonable time to respond.
/
Perform any and all necessary steps to provide written notice in a manner reasonably
1/
calculated to inform MBEANBEs of subcontracting opportunities and allowed sufficient time for
them to participate effectively.
Utilize pre-existing services of available community organizations, small and/or disadvantaged
business assistance offices and other organizations that provided assistance in the
recruitment and placement of MBENVBE firms.
**Bidder must circle or otherwise notate which of the two (2) required actions were performed.
/
GOOD FAITH NEGOTIATIONS: The bidder negotiated in good faith with interested MBE/WBEs,
including providing such MBENUBE's with adequate information about the plans, specifications and
other requirements of the subcontract and did not reject MSENVBEs as unqualified without sound
business reasons based on a thorough investigation of their capabilities.
SMALL CONTRACT(S); The bidder selected specific portions of the work to be performed by
MBE/WBEs in order to increase the likelihood of meeting the MBENVBE goals (including breaking
down contracts into smaller units. to facilitate MBENVBE participation)
CONTRACT RECORDS: The bidder has maintained the following records for each MBE/WBE that has
/
bid on the subcontracting opportunity:
1. Name, address, and telephone number;
2. A description of information provided by the bidder or subcontractor, and
3. A statement of whether an agreement was reached, and if not, why not, including any reasons for
concluding that the MBENVBE was unqualified to perform the job.
per demonstration of Good Faith Effort requires your initials next to all of the above boxes. Any
omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of
South Bend reserves the right to request additional information.
Version 7/28/2016 Contractor's Bid for Public Works - 9
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE DIVERSITY
DEVELOPMENT PROGRAM
FORM MWBE-2.1
MBE/WBE CONTACTED
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects
requiring contacted MBE/WBE to obtain Good Faith Efforts. It is the bidder's sole responsibility to verify
whether any listed minority or woman business meets the qualifications of a Minority or Women's owned
business.
PAGE l OF 2
Project Number: 116-098 MBE/WBE Participation Goal
Project Name: The JMS Building New North Stair Tower
MBE/WBE Firm "� /�
Owner or Contact at MBE/WBE Firm
Telephone: .3/7- 9/0-7297 Fax: �..
TYPE OF WORK SOLICITED FOR THIS PROJECT:
sJor
RESULTS OF CONTACT WITH THE MBE/WBE FIRM:
.GO-5
Email: h A-5- 1,' xAs e6m
MBE/WBEFirm /3 k? (f /ncA4nica/
Owner or Contact at MBE/WBE Firm gi 11 �� 1R-r5
Telephone:sj,1 -233-19D4/ Fax: — Email: b:c��e @ S/�GrrIo67�/�7a
TYPE OF WORK SOLICITED FOR THIS PROJECT:
!///EC hAAI is c
RESULTS OF CONTACT WITH THE MBE/WBE FIRM:
Version 7/28/2016 Contractor's Bid for Public Works - 10
requiring contacted
whether any listed i
business.
CITY OF SOUTH BEND
MINORITY AND WOMEN 131JISI1NESS ENTERPRISE DIVERSMY
DEHELOPMENTPROGRAM
or woman
meets the
It
aers sole responsibility to verity
of a Minority or Women's owned
PAGE -2 OF 2
Project Number: 116-098 MBE/WBE Participation Goal
Project Name: The JMS Budding -New North Stair Tower
MBE/WBEFirm �sGicr��5 [�Jtc{(�v s E1LGcV�%Yv�
Owner or Contact at MBEl1NBE Firm 1�,
-)6VA
Telephone:-5"7r/.2W—Y777 Fax: Email: t-',k t2�}y Ccj.f,eru-,E-cam
TYPE OF WORK SOLICITED FOR THIS PROJECT:
/I
RESULTS OF CONTACT WITH THE MBE/WBE FIRM:
MBENdBE Firm
Owner or Contact at MBEIWSE Firm
Telephone: fait:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT. WITH THE MBENVSE. FIRM:
Email:
Version 7128/2316 Contractoes Bid for Public Works -10
O:
1316 COUNTY -CITY BUILDING ti'rZ PHONE
_
227 W. JEFFERSON BOULEVARD v FAX
.SOUTH BEND, INDIANA 46601-1830 MACE r. TDD
Ze
le :a
1865 „
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
Date:
To:
From
Subj ect
October 17, 2016
All Bidders
Linda M. Martin, Clerk, Board of Public Works
Addendum Number: 1
Project Name:
Project
Number:
The JMS New North Stair Tower
116-098
574'235-9251
574/ 235-9171
574/235-5567
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received: / D - ! 7 l (P
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum
by faxing this sheet to the Board of Public Works at (574) 235-9171.
A copy MUST also be included with your bid package upon
submittal.
THIS ADDENDUM MAY AFFECT YOUR BID.
Note:
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Company:
Authorized
Date: I D - / 7 - / IP
O �r
City of South Bend - The JMS New North Stair Tower
y
MACE
PROJECT NO.116-098
S �
ADDENDUM NO. 1
1861,
Owner:
City of South Bend
Engineer:
Hebard & Hebard Architects
Date:
October 17, 2016
To:
All Plan Holders
From:
Matt Douhan, RA
You must acknowledge receipt of this addendum by signing the first page and
returning a copy with your bid.
This Addendum modifies the Contract Documents as follows:
PART 1— CLARIFICATIONS
PART 2 — SPECIAL PROVISIONS
PART 1— CLARIFICATIONS
1.1 Attached is the sign in sheet and meeting agenda from the Pre -bid meeting held on October
11, 2016.
1.2 In response to a Pre -Bid Meeting question from Gary Paston, Ziolkowski Construction:
The contractor shall pay Liquidated Damages if the Contractor shall fail to obtain a
Certificate of Occupancy per Special Provisions Section XVI.B.2. This is NOT the same as
Final Completion which includes exterior work such as EIFS. A separate Liquidated
Damages provision shall be defined via Addendum #1.
1.3 In response to a Pre -Bid Meeting question from Gary Paston, Ziolkowski Construction:
The warranty for the roofing material is per Section 07-53-00 and pertains ONLY to the new
North Stair roof, NOT the entire JMS Building installed under separate contract.
The JMS New North Stair Tower (116-098) Addendum # 1
October 17, 2016 Page I 1
1.4 In response to a Pre -Bid Meeting question from Gary Paston, Ziolkowski Construction:
It is the responsibility of the Contractor to position his equipment in such a way that they do
not damage anything within the public right of way. It will be at the cost of the Contractor to
replace anything damaged due to their construction activities.
1.5 In response to a Pre -Bid Meeting question from Gary Paston, Ziolkowski Construction:
Any added cost resulting from construction extending into the winter months shall be
incidental to the completion of this project.
1.6 In response to a Pre -Bid Meeting question from Gary Paston, Ziolkowski Construction:
Matt Douhan indicated, to the best of his knowledge, there was at least one steel fabricator
who could meet the deadline. MD indicated he would verify again.
1.7 In response to a Pre -Bid Meeting question from Gary Paston, Ziolkowski Construction:
The Structural concrete pad foundation is installed and ready for work required as part of this
Contract. Contractor is responsible for building up & backfilling site. The pad was designed
by the Engineer of Record for this Project.
1.8 In response to a Pre -Bid Meeting question from Gary Paston, Ziolkowski Construction:
HGR, the Owner's Contractor for the JMS Building Renovation, will coordinate efforts to
utilize site. Contractor shall be aware that site is constricted and a crane will not be allowed
to be set in the City R.O.W.
1.9 In response to a Pre -Bid Meeting question from Gary Paston, Ziolkowski Construction:
Intent for award of Contract is October 20, 2016, but at latest October 25, 2016
PART 2 — SPECIAL PROVISIONS
2.1 SPECIAL PROVISIONS, Page 6, Section XVI.B.2, Liquidated Damages:
1W.110IWIJ. "XUT lu
a. If the Contractor shall fail to reach Final Completion prior to the Contract Date
established as part of Addendum #1, or extension of time granted by the Owner,
then the Contractor will pay to the Owner the amount for liquidated damages a
The JMS New North Stair Tower (116-098) Addendum # 1
October 17, 2016 Page 12
sum of Five Hundred Dollars ($500.00) for each calendar day that the Contractor
shall remain in default after the time of completion stipulated in the Contract
Documents.
2.2 SPECIAL PROVISIONS, Page 4, Section XIII.B.1, Prosecution and Progress:
1. REVISE AND REPLACE: The project will have the following completion dates:
a. Intermediate completion date of December 23, 2016 for obtaining a
Certificate of Occupancy to utilize the Stairs from the Authority Having
Jurisdiction.
b. Final completion date of May 15, 2017 for all items, including exterior
work such as EIFS.
C. The contract time will start when the Notice to Proceed is delivered and
signed.
ATTACHMENTS
• Pre -Bid Meeting Agenda and Sign In Sheet
END OF ADDENDUM #1
Signature Date
The JMS New North Stair Tower (116-098) Addendum # 1
October 17, 2016 Page 13