Loading...
HomeMy WebLinkAbout07/08/85 Board of Public Works MinutesREGULAR MEETING JULY 8, 1985 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, July 8, 1985, by President John E. Leszczynski, with Mr. Leszczynski and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. Board member Katherine G. Barnard was not in attendance. AGENDA ITEM STRICKEN Due to the absence of Board member Katherine Barnard, and Mr. Vance's abstinence from voting on matters of taxicab denials, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the matter of the Public Hearing regarding the denial of a taxi drivers license for James Staggers, Jr., was stricken from the agenda at this time and continued until July 15, 1985. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski, and carried, the minutes of the July 1, 1985, regular meeting of the Board were approved. OPENING OF BIDS - RECONSTRUCTION OF ROOF AT FIRE STATION NO. 3 (1805 MC KINLEY AVENUE) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MIDLAND ENGINEERING COMPANY 52369 U.S. 33 North South Bend, Indiana 46637 Bid was signed by John C. Steinmetz, President and Reginaldo J. Gardini, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $16,985.00 (10 year roof guarantee) ALTERNATE BID: 20 year roof guarantee - none available. ALTERNATE GUARANTEE: If the City chooses Midland's 10 year roofing guarantee rather than the Manufacturer's 10 year guarantee, deduct $764.00. OPTIONAL SURFACING: Midland pointed out that the Awaplan System as specified will have laps in the heavy sheet which will show from the street. For aesthetics they recomemnd 3-gallons of emulsion and white granules installed over the completed membrane to achieve a monolithic white surfacing - add $1,315.00 for this process. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above bid was referred to the Fire Department for review and recommendation. OPENING OF OFFERS TO PURCHASE PROPERTY - 1616 SOUTH CARLISLE STREET Mr. Leszczynski advised that this was the date set for the opening of sealed offers for the purchase of the house located at 1616 Carlisle Street. The Clerk tendered proofs of publication of Notice in South Bend Tribune and the Tri-County News which were found to be sufficient. It was noted that the request to handle the selling of this property was submitted by the Bureau of Housing on June 17, 1985. The following offers were opened and publicly read: REGULAR MEETING JULY 8, 1985 Edward D. Miley OFFER: $5,000.00 4822 Huntley Ct. South Bend, Indiana ,Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above offer was referred to the Bureau of Housing for review and recommendation. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: - PEOPLE ENCOURAGING PEOPLE, INC. PEP HOUSE REHAB ACTIVITY The targeted goals for the PEP House Rehab Activity are to to bring the building up to compliance with the fire code for residential programs and expand the useful area of the house. The total cost of this activity shall not exceed $7,500.00 Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the Contract was approved and executed. APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - ST. ADALBERT'S CORVILLA RUN - JULY 14, 1985 Mr. Leszczynski advised that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, the sponsor of the following event has fulfilled resolution requirements and an Agreement is being presented to the Board for execution at this time: St. Adalbert's Corvilla Run July 14, 1985 It was noted that on March 4, 1985, the Board of Public Works approved the date for this event subject to the sponsor meeting all resolution requirements. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, an Agreement with the above referred to sponsor as submitted was approved and executed. APPROVE LEASE AGREEMENT BETWEEN THE CITY OF SOUTH BEND AND EDMARDE'S, INC. D/B/A SENOR KELLY'S Mr. Leszczynski advised that the Board has received for approval a Lease Agreement between the City of South Bend and Edmarde's, Inc., d/b/a Senor Kelly's, whereby the City will lease from Edmarde's, for $1.00, an eight (8) foot wide strip of land which is now a part of Senor Kelly's parking lot. The parcel will be used by the Economic Development Department for the construction of a pedestrian walkway between Michigan Street and the west half of Allen's Alley. The lease period shall be for a term of twenty-four (24) months beginning on the first day of July, 1985 and expiring on the 30th day of June, 1987. The term of this lease is of the same duration as that of a lease between the City and Edmarde's dated October 4, 1982 and any addenda to that lease, through which the City leases to Edmarde's, Inc., certain real estate in the City commonly known as "Allen's Alley." Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above referred to Lease was approved and executed. APPROVE AGREEMENT BETWEEN CITY OF SOUTH BEND AND INDIANA DEPARTMENT OF Mr. Leszczynsk South Bend and HIGHWAYS (STATE ROAD 23/OLIVE STREET/LOCUST ROAD i advised that an Agreement between the City of the Indiana Department of Highways was being REGULAR MEETING JULY 8, 1985 submitted for approval. The Agreement allows for intersection improvements and installation of a traffic signal system at SR23 (Prairie Avenue) and Olive Street/Locust Road. Mr. Leszczynski further advised that plans for this project have been submitted to the Department of Highways for approval with construction to begin in the very near future. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above referred to Agreement was approved and executed. ACCEPT AND APPROVE WARRANTY DEEDS - ERSKINE MANOR Mr. Leszczynski advised that the Sisters of the Holy Cross, Inc. have submitted to the Board two (2) Warranty Deeds for parcels of property located in Erskine Manor where retention basins were installed as part of the development. It was noted that the parcels of land are a part of the Southwest Quarter of Section 19, Township 37 North, Range 3 East, Portage Township. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the Warranty Deeds as submitted were accepted and approved. AWARD BID AND APPROVE CONSTRUCTION CONTRACT - LINCOLNWAY WEST CURB IMPROVEMENT PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, recommended that the Board accept the low bid of Rieth-Riley Construction Company,Inc., P.O. Box 1775, South Bend, Indiana, in the amount of $53,995.00. It was noted that bids for this project were opened by the Board on July 1, 1985. Mr. Leszczynski further advised that in accordance with the award of this bid, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above bid was awarded and the Contract approved, subject to the filing of the appropriate insurance, Performance Bond and Labor and Materials Payment Bond. ADOPTION OF RESOLUTION NO. 19-1985 - SALE OF CITY -OWNED PROPERTY AT 441 S. PULASKI, 308 FULTON CT., 318 N. CUSHING, 535 E. DAYTON, 125 E. DAYTON AND 1134 E. CEDAR Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following Resolution No. 19-1985 for the sale of City -owned property was adopted: RESOLUTION NO. 19-1985 WHEREAS, the Board of Public Works of the City of South Bend, Indiana, has compiled a current detailed inventory of real property owned by the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it finds that certain of the parcels of real estate owned by the City of South Bend are not necessary to the public use and are not set aside by State or City laws for public purposes; and WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to State Statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: That the parcels of real estate owned by the City contained in the following list are not necessary to the public use and are not set aside by State or City laws for public purposes: REGULAR MEETING ADDRESS: 441 S. Pulaski 308 Fultonn Court 318 N. Cushing 535 E. Dayton 125 E. Dayton 1134 E. Cedar JULY 8, 1985 DEED NO. - 1089 723 - 1026 Bureau of Housing 950 589 ADOPTED this 8th day of July, 1985. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Michael L. Vance ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - CHAPIN STREET CURB AND WALK IMPROVEMENTS PHASE II PROJECT Mr. Leszczynski advised that Rieth-Riley Construction Company, Inc., has submitted Change Order No. 1 (Final) indicating that the contract amount be increased by $2,608.10 for a new contract sum including this Change Order in the amount of $17,957.10. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved and the appropriate three-year Maintenance Bond as submitted was filed. DENY REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 510-514 KEASEY Mr. Leszczynski advised that on May 20, 1985, the Board received a letter from Ms. Termer Rae Jones, 1615 So. St. Joseph Street, South Bend, Indiana, stating that she was interested in purchasing the City -owned property at 510-514 Keasey Street. The request was referred to the necessary City departments and bureaus for a determination as to whether or not the City need retain the lots for any reason. It was the recommendation of the Department of Economic Development that the property not be sold as it is located within an area Community Development is presently studying for possible future development. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above recommendation was accepted and the request to purchase denied. APPROVE REQUEST OF ST. MARY OF THE ASSUMPTION CHURCH TO CLOSE PORTION OF ASSUMPTION DRIVE - AUGUST 11, 1985 In a letter to the Board, Rev. F. Thomas Lallak, Pastor, St. Mary of the Assumption Church, 3402 South Locust Road, South Bend, Indiana, requested permission to close a portion of Assumption Drive on Sunday, August 11, 1985, from 12:00 noon until 10:00 p.m. for the annual parish festival. Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed this request and recommend approval. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APPROVE BLOCK PARTY REQUESTS Mr. Leszczynski advised that the Bureau of Traffic and Lighting and Police Department Traffic Division have reviewed the following Block Party requests and recommend approval: 1 REGULAR MEETING JULY 8, 1985 1 1 1 1. Petitioner: Tom Niemier Address: 927 North Wilber Street to be closed: 900 Block of North Adams Street Dates and Times: July 28, 1985 - 2:00-10:00 p.m. Purpose: Neighborhood Block Party 2. Petitioner: Street to be closed: Dates and Times: Purpose: R.B. Gartner, Vice -President Keller Park Neighborhood Assn. Bryan Street from the west line of Sherman Avenue to the east line of the first alley west of Sherman. July 13, 1985 - 4:00-8:00 p.m. Neighborhood Social Program in connection with the Christian Community Center Church Mr. Leszczynski further advised that approval is subject to the maintenance of a ten (10) foot clear and unobstructed lane at either curb or down the center of the street for emergency purposes. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above recommendation was accepted and the requests approved. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following one (1) traffic control device was approved: NEW INSTALLATION, STOP SIGN - On Kennedy at Byron. ("T" Intersection). APPROVE HANDICAPPED PARKING PERMIT - COMMERCIAL TRANSPORTATION FOR MOBILITY HANDICAPPED PERSONS Mr. Leszczynski advised that the Board has received one (1) application for a South Bend Handicapped Parking Permit for Commercial Transportation for Mobility Handicapped Persons. As required by the South Bend'Municipal Code, the applicant submitted along with the application, a Certificate of Incorporation as well as Proof of Liability Insurance. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried the following application was approved and referred to the Deputy Controller's office for issuance of the appropriate number of permits: 1. Corporation: Road Runner, Inc. Address: 828 East Sorin St., So. Bend, IN Resident Agent: John J. Walsh FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicated a total of one -hundred -sixteen (116) street light outages reported during the month of June. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the report as submitted was filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one -hundred seventy-three (173) properties cleaned from June 28, 1985 to July 3, 1985, was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the report as submitted was filed. Em REGULAR MEETING JULY 8, 1985 FILING OF ST. JOSEPH COUNTY JOB TRAINING PROGRAM CONTRACT WITH MAGNUM SECURITY SERVICES Mr. Leszczynski advised that Mr. John W. Ferguson, Acting Executive Director, St. Joseph County Job Training Program, submitted to the Board for filing the Contract which JTP entered into on June 27, 1985, with Magnum Security Services, Inc. It was noted that Magnum Security Services, Inc. will provide uniformed guards to protect property of JTP at 3.17 West Washington Street, for a cost of $5.80 per manhour. The term of the Contract is June 5, 1985 to June 5, 1986. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above referred to Contract was accepted for filing as submitted. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Certificate of Insurance for Ziolkowski Construction, Inc. and Powell Associates, Inc., P.O. Box.11061 South Bend, Indiana, was accepted and filed. APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 15222 through Claim Docket No. 15848 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the claims were approved and the report filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the meeting adjourned at 9:48 a.m. O� / ;�VA - - -,- Michael L.-Vance ATTEST: Sandra M. Parmerlee, Clerk