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HomeMy WebLinkAbout06/24/85 Board of Public Works MinutesA4 REGULAR MEETING JUNE 24, 1985 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, June 24, 1985, by President John E. Leszczynski, with Mr. Leszczynski and Ms. Katherine G. Barnard present. Board member Michael L. Vance was not in attendance. Also present was Assistant City Attorney Carolyn V. Pfotenhauer,.__..,._ AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, an Agreement with Cole Associates, Inc. for the design of the Riverside Drive, Keller Park Sanitary Sewer and Lift Station was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a�motion made by Ms. Barnard, seconded by Mr. Leszczynski, and carried, the minutes of the June 17, 1985, regular meeting of the Board were approved. CONTINUATION OF PUBLIC HEARING AND RECOMMENDATION - ALLEY VACATION: 1ST E/W ALLEY SOUTH OF HURON STREET RUNNING EAST FROM GRANT STREET Mr. Leszczynski advised that this was the date set for the continuation of the Board's Public Hearing on the above referred to proposed alley vacation. It was noted that the Public Hearing on this matter was continued to this date in order to give Board members an opportunity to visit the site of the proposed alley to be vacated. There being no one present wishing to speak either for or against the above referred to proposed alley vacation, -.upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the continuation of the Public Hearing on this matter was closed. Ms. Barnard advised that she has had an opportunity to visit the site and discovered that the property owners at 521-523 South Brookfield Street, who are opposed to the vacation, would still;. have adequate access to their garage should the alley be vacated. She further advised that the closing of the alley would alleviate the nuisance problem that has developed. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to alley vacation subject to any and all utility easements. OPENING AND AWARD OF BIDS - SALE OF CITY -OWNED PROPERTY: - 1124 NAPIER - 410 E. SOUTH STREET - 840 S. KENTUCKY - 1022 NAPIER - 2317 INDIANA AVENUE - 1237 VAN BUREN Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed bids -for the sale of the:above:� referred to City owned property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were received: 6 REGULAR MEETING JUNE 24, 1985 1124 NAPIER STREET BIDDER: Mr. Sam Mercantini, 410 L.W.E., P.O. Box 726, Mishawaka, Indiana, AMOUNT BID: $230.00 APPRAISAL PRICE: $220.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the offer of $230.00 for the property was accepted. 410 EAST SOUTH STREET BIDDER: Mr. Gerald T. Janda, General Manager, Colonial Food Service, P.O. Box 4247, South Bend, Indiana AMOUNT BID: $305.00 APPRAISAL PRICE: $305.00 Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the offer of $305.00 for the property was accepted. 840 SOUTH KENTUCKY BIDDER: Beverly J. Millsaps, 608 Summit Street Apartment 6, South Bend, Indiana AMOUNT BID: $200.00 APPRAISAL PRICE: $220.00 _ Upon a motion made by Ms: Barnard, seconded by Mr.-Leszczynski and - carried, the offer of $200.00 for the property was accepted. 1022 NAPIER STREET BIDDER: Carter Buchanan, 121 North Wellington St., South Bend, Indiana AMOUNT BID: $75.00 APPRAISAL PRICE: $75.00 Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the offer of $75.00 for the property was accepted. 2317 INDIANA AVENUE BIDDER: Paul R. Laskowski, Branch Manager Murphy Motor Freight Lines, Inc. 1530 South Olive Street South Bend, Indiana AMOUNT BID: $1,500.00 APPRAISAL PRICE: $150.00 Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the offer of $1,500.00 for the property was accepted. 1237 VAN BUREN BIDDER: Richard Chambliss 1234 Van Buren, South Bend, Indiana AMOUNT BID: $30.00 APPRAISAL PRICE: $180.00 Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the offer of $30.00 for the property was rejected and the Clerk instructed to contact Mr. Chambliss with a counter-offer of $70.00 for the property. It was noted that the City Attorney's office will be requested to prepare the necessary Purchase Agreements for the sale of the above referred to properties. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately twenty-eight (28) abandoned vehicles, sixteen (16) of which are valued at over $100.00 and all of which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The P� REGULAR MEETING JUNE 24, 1985 Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Mr. Warren Lechtner Metal Resources Corporation P.O. Box 2856 3113 S. Gertrude Street South Bend, Indiana 46680 Vehicles No. 1 $12.05 Vehicles No. 15 $12.05 2 12.05 16 12.05 3 12.05 17 12.05 4 12.05 18 12.05 5 12.05 19 12.05 6 12.05 20 12.05 7 12.05 21 12.05 8 12.05 22 12.05 9 12.05 23 12.05 10 12.05 24 12.05 11 12.05 25 12.05 12 12.05 26 12.05 13 12.05 27 12.05 14 12.05 28 12.05 Mr. Howard W. Rubin Rubin's Auto Parts, Inc. 23921 Western Avenue South Bend, Indiana Vehicles No. 17 $36.36 23 36.36 Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude Street P.O. Box 2883 South Bend, Indiana 46680 Vehicles No. 1 $18.75 Vehicles No. 15 $18.75 2 18.75 16 18.75- 3 18.75 17 18.75 4 18.75 18 10.75 5 18.75 19 10.75 6 18.75 20 10.75 7 10.75 21 18.75 8 10.75 22 8.75 9 18.75 23 18.75 10 10.75 24 10.75 11 10.75 25 18.75 12 10.75 26 10.75 13 18.75 27 18.75 14 18.75 28 10.75 Mr. Charles E. Teske 54830 Pear Road South Bend, Indiana Vehicles No. 6 $46.00 8 28.00 14 24.00 15 48.50 Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the following bids were awarded: REGULAR MEETING JUNE 24, 1985 Metal Resources - Vehicles No. 7 $12.05 10 12.05 11 12.05 12 12.05 18 12.05 19 12.05 20 12.05 22 12.05 24 12.05 26 12.05 28 12.05 TOTAL: Rubin's Auto Parts - Vehicles No. 17 $36.36 23 36.36 TOTAL: Steve & Gene's Charles E. Teske - Vehicles No. 1 $18.75 2 18.75 3 18.75 4 18.75 5 18.75 9 18.75 13 18.75 16 18.75 21 18.75 25 18.75 27 18.75 TOTAL: Vehicles No. 6 $46.00 8 28.00 14 24.00 15 48.50 TOTAL: GRAND TOTAL: $132.55 72.72 206.25 146.50 $558.02 AWARD BID - TEN (10) OR MORE NEW OR USED VEHICLES FOR THE SOUTH BEND POLICE DEPARTMENT DETECTIVE BUREAU In a letter to the Board, Police Chief Charles T. Hurley advised that after careful study of the bids received for ten (10) or more Detective Bureau squad cars, it is the recommendation of the Police Department that the bid be awarded to Thomas Dodge of Orland Park, 14200 LaGrange Road, Orland Park, Illinois. It was noted that bids for these vehicles were opened on June 17, 1985. The Police Department would like to purchase ten (10) 1984 Ford LTD 4-doors with 29,000 to 36,000 miles at a unit price of $6,497.00 and three (3) 1984 Chevrolet Celebrity 4-doors with 24,000 to 31,000 miles at a unit price of $6,997.00. These vehicles are currently in service as rentals with Hertz Rent-A-Car Chicago O'Hare. The Chevrolets are being purchased in an effort to determine the feasibility of using front wheel drive autos as Detective Bureau vehicles. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the recommendation was accepted and the bid awarded. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - NHS CURB AND SIDEWALK REPAIR 1985 PROJECT In a letter to the Board, Neil Shanahan, Manager, Bureau of Public Construction requested that the Board advertise for the receipt of bids for the above referred to project. Mr. Leszczynski advised that this project is a continuation of the I REGULAR MEETING JUNE 24, 1985 1984 project in the NHS targeted area in the vicinity of Corby Street. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above request was approved. APPROVE AGREEMENT WITH COLE ASSOCIATES, INC. - RIVERSIDE DRIVE, KELLER PARK SANITARY SEWER AND LIFT STATION Mr. Leszczynski advised that Cole Associates, Inc., has submitted an Agreement for the design of the Riverside Drive, Keller Park Sanitary Sewer and Lift Station in the amount of $20,350.00. He further advised that the sanitary sewer and lift station will be constructed in an area that currently does not have a sanitary sewer, said construction mandated by the St. Joseph County Health Department. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the above referred to Agreement was approved and executed. REQUEST TO LOCATE TEMPORARY TRAILER AT 1612 ROBINSON REFERRED In a letter to the Board, Mr. Mel Whittaker, 1707 Caroline Street, South Bend, Indiana, requested permission to place an eight foot (81) by ten (101) foot temporary trailer at 1612 Robinson Street, South Bend, Indiana. Mr. Whittaker submitted with his request permission from the property owner to locate his trailer on the above referred to property. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above request was referred to the Building Department, Fire Department and Engineering Department for review and recommendation. APPROVE LICENSE APPLICATIONS - OPEN AIR STANDS Mr. Leszczynski advised that the following license applications have been received: 1. NAME: BY: ADDRESS: STAND TO DATES: FOR THE BE LOCATED AT: PURPOSE OF: 2. NAME: BY: ADDRESS: STANDS TO BE LOCATED AT: DATES: FOR THE PURPOSE OF: Big Boom Fireworks J.V. Peacock 16533 Cleveland Road, So. Bend 4615 Miami Road 6/21/85 - 7/4/85 Selling fireworks C & O Christian Church Ray Newlin 141 N. 500 West, Valparaiso, - 1621 South Bend Avenue - 1900 L.W.E. - Rt. 20 & Bendix Drive - Corner Miami & Ireland Rd. 6/21/85 - 7/8/85 Selling fireworks Mr. Leszczynski further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, and the Bureau of Traffic and Lighting for the above applications. Additionally provided with the applications were letters of permission from owners of the property on which the stands will be located. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of permits. Further, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the following license applications were approved subject to favorable recommendations being received from the Police Department Records Division: REGULAR MEETING JUNE 24, 1985 1. NAME: BY: ADDRESS: STANDS TO BE LOCATED AT: DATES: FOR THE PURPOSE OF: MeertIs Dan Meert 5215 W. Sample St., South Bend. - 5215 W. Sample St. - 4218 Western Avenue 6/24/85 - 7/25/85 Selling fireworks DENY LICENSE APPLICATIONS - OPEN AIR STANDS Mr. Leszczynski advised that the following -Open -Air Stand license. applications are recommended for denial: NAME: C & 0 Christian Church BY: Ray Newlin ADDRESS: 141 N. 500 West, Valparaiso, IN STAND TO BE LOCATED AT: 2124 East McKinley Avenue DATES: 6/15/85 - 7/8/85 FOR THE PURPOSE OF: Selling fireworks REASON FOR DENIAL: Property owner rescinded consent to use property at 2124 East McKinley for open air stand. NAME: Cox's Fireworks Unlimited BY: Christopher J. Cox ADDRESS: 63042 U.S. 31 South, South Bend STAND TO BE LOCATED AT: 1945 E. Calvert Street DATES: 6/14/85 - 7/14/85 FOR THE PURPOSE OF: Selling fireworks REASON FOR DENIAL: Location of stand in "A" residential neighborhood. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above license applications were denied. APPROVE SIDEWALK SALE PERMIT APPLICATIONS Mr. Leszczynski advised that the following Sidewalk Sale Permit applications have been received: 1. NAME: Stanley R. Lloyd Specialist Auto Upholstery LOCATION: 1502 Western Avenue DATES: 6/27/85 - 7/4/85 FOR THE PURPOSE OF: Selling fireworks 2. NAME: John Myers John's Bargain Center LOCATION: 1107 L.W.W. DATES: 6/21/85 - 7/5/85 FOR THE PURPOSE OF: Selling fireworks 3. NAME: David L. Hab Dainty Maid Bake Shop LOCATION: 231 South Michigan DATES: 7/6/85 & 7/7/85 FOR THE PURPOSE OF: Selling baked goods during Ethnic Festival Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the Sidewalk Sale Permit applications as listed above were approved and referred to the Deputy Controller's office for issuance of permits. REGULAR MEETING JUNE 24, 1985 1 1 APPROVE BLOCK PARTY REQUESTS Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the following Block Party requests and recommend approval: 1. Petitioner: Address: Street to be closed: Dates and Times: Purpose: 2. Petitioner: Address: Street to be closed: Dates and Times: Purpose: Pat Clifton 738 East Ewing High Street between July 4, 1985 - 1:30 Family Get-together Ewing and Altgeld P.M. - 10:00 P.M. R. William Jonas, Jr. 1131 East Victoria 1100 block of East Victoria June 29, 1985 - 2:00 p.m. - 12:00 midnight Neighborhood Block party 3. Petitioner: Chris Samuels -Wade Address: 1142 Milton Street Street to be closed: 1100 block East Milton Dates and Times: June 30, 1985 - 8:00 a.m. - 9:00 p.m. Purpose: Neighborhood Block Party 4. Petitioner: Elizabeth Creary Address: 1720 East Wayne Street Street to be closed: Wayne Street between Greenlawn Avenue and Esther Avenue Dates and Times: Purpose: 5. Petitioner: Address: Street to be closed: Dates and Times: Purpose: 6. Petitioner: Address: Street to be closed: Dates and Times: Purpose: July 4, 1985 - 4:00 p.m. - 10:00 p.m. Neighborhood Block Party Janice McCurdie 1307 East Altgeld 1300 block E. Altgeld July 4, 1985 - 2:00 p.m. - 12:00 midnight Neighborhood Block Party Patrick T. Malone 1233 Woodward Woodward between Yukon and Hudson July 6, 1985 (rain date: July 7, 1985 - 4:00 p.m. - 8:00 p.m. Neighborhood Block Party Mr. Leszczynski further advised that approval is subject to the maintenance of a ten (10) foot clear and unobstructed lane at either curb or down the center of the street for emergency purposes. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above recommendation was accepted and the requests approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the following three (3) traffic control devices were approved: 1. REVISE TO 30 MINUTE PARKING 6 AM TO 6 PM - North side of 200 W. Washington, West half block. 2. REVISE TO 15-20 MINUTE PARKING 6 AM TO 6 PM - South side of 200 W. Washington, West half block. (Request of Tower Savings & Loan - Jim Doyle). 3. REVISE TO HANDICAP PARKING - 200 S. Main, East side, North one-half block, Federal Building. (Temporary Handicap parking for Ethnic Festival - July 6-7). REGULAR MEETING JUNE 24, 1985 APPROVE RELEASE OF CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for General Contractor's Inc. be released effective August 8, 1985. Upon a motion made by Mr. Leszczyns.ki,,:, seconded by Ms. Barnard and carried, the above referred to Contractor's Bond was released. APPROVE HANDICAPPED PARKING PERMIT Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the following one (1) handicapped parking permit application was approved and referred to the Deputy Controller's office for issuance of a permit: Vera C. Yeager, 129 Franklin Pl., S.B. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of two -hundred thirty (230) properties cleaned from June 17, 1985 to June 20, 1985 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the report as submitted was filed. APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 13904 through Claim Docket No. 14646 and recommended approval. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the claims were approved and the report filed. PRIVILEGE OF THE FLOOR: CITIZEN CONCERN REGARDING STREET LIGHT OUTAGES Mr. James Beck, 1630 East Randolph Street, South Bend, Indiana, advised the Board that he is concerned about the number of street light outages throughout the City, particularly in the area of Randolph and Twyckenham and Randolph and Robinson Streets. He stated that several lights in that area have been out for three (3) days. In response to Mr. Beck's inquiry of whether or not the City gets a discount for lights that are out, Mr. Leszczynski advised that ,the City does receive a credit for all lights not functioning. Mr. Leszczynski urged Mr. Beck to phone in all street light outages to the City Engineer's office so they can be reported to Indiana & Michigan Electric Company for repair. Mr. Beck further inquired whether or not the City was being charged for street lights operating during the daytime. Mr. Leszczynski stated that the City was not being charged in those instances but explained that Indiana & Michigan Electric Company operate the street lights in the daytime in order to locate lights that are not functioning. CITIZEN CONCERN REGARDING SMALL TRASH HAULERS Mr. Odell Newburn, 110 North Carlisle, South Bend, Indiana, was present at the meeting and inquired of the Board whether or not small trash trucks must be licensed. In response, Ms. Barnard advised that all trash trucks operating in the City must be licensed. Mr. Newburn informed the Board that the reason he is inquiring about the licensing of trash trucks is because trash was dumped on his church's property by someone unknown. The South Bend Police were called and an investigation of the trash dumped revealed the name and address of a customer of the trash hauler that illegally dumped the load. Ms. Barnard stated that the Department of Code Enforcement handles such matters and she will follow-up by contacting the police officer handling this case. A 1 REGULAR MEETING JUNE 24, 1985 letter will be sent to the individual whose name wa,s discovered in the trash in order to determine the name of the trash hauler. The trash hauler will then be informed that he must secure a license from the City in order to operate a trash hauling business. ADJOURNMENT There being no,.further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the meeting adjourned at 10:.10 a.m. ATTEST: Sandra M. Parmerlee, Clerk 1 slo2 - Q c n E. Leszczyn 4&— Amism- Katherin . Barnard