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HomeMy WebLinkAbout06/10/85 Board of Public Works MinutesREGULAR MEETING JUNE 10, 1985 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, June 10, 1985, by President John E. Leszczynski, with Mr. Leszczynski, Ms. Katherine G. Barnard and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Barnard, seconded by Mr. Vance, and carried, the minutes of the June 3, 1985, regular meeting of the Board were approved. OPENING OF BIDS - NEWMAN BUILDING REMODELING PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: VAN OVERBERGHE BUILDERS, INC. 57440 Peggy Drive South Bend, Indiana 46619 Bid was signed by Gerard Van Overberghe, President and Helay R. Van Overberghe, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $41,310.00 KASER-SPRAKER CONSTRUCTION, INC. 25487 W. St. Rd. 2 P.O. Box 3605 South Bend, Indiana 46619 Bid was signed by Gary L. Spraker, President and Daniel H. Kaser, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $37,600.00 RECOMMENDATION - VACATION OF 1ST EAST -WEST ALLEY NORTH OF LINCOLNWAY WEST Mr. Leszczynski advised that this proposed alley vacation was continued from June 3, 1985, in order for the Board members to make a site inspection. Mr. Ronald Gordon, 529 Lincolnway West, South Bend, Indiana, was present. He is the petitioner of this alley and stated that this alley has not been used for more than ten (10) years and he would like to put a fence around it as he owns all the property abutting it and is the only one affected. There being no one else present wishing to speak either for or against the proposed alley vacation, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Public Hearing on this matter was closed. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to alley vacation subject to any and all utility easements. AWARD BID - FIRE DEPARTMENT MIDIS AND QUINTS (PIERCE MANUFACTURING COMPANY) On March 25, 1985, the Board opened bids for various Fire Department equipment as follows: Three (3) Midi pumpers, Two (2) Quint units and Rebuilding of Fire Department Snorkel #2. In a letter to the Board Fire Chief Timothy J. Brassell recommended REGULAR MEETING JUNE 10, 1985 that Pierce Manufacturing Company be awarded the bids for Three (3) Midi pumpers and Three (3) Quint units. After reviewing the bids for the reconditioning of the 65' Snorkel to a Quint type apparatus, Chief Brassell advised that a serious problem was apparent. Due to the design of the Snorkel torque box, the space under the turntable is unavailable for the storage of ladders. The ladders, therefore, must be mounted on the sides of the body. This causes a loss of much needed compartment space. Because of the device, the vehicle cannot be made larger. As it is proposed, the design is not practical or suitable for the Fire Department's use. Chief Brassell, therefore, recommends the purchase of a third Quint unit. Chief Brassell advised that Pierce Manufacturing is not the low bidder but most closely follows the South Bend Fire Department's specifications. Peter Pirsch Company did not meet the, specifications for the pump and had a larger wheel base and chassis. Universal Fire Apparatus bid steel instead of aluminum and did -not meet specifications for the pump. For the Quints, Pierce Manufacturing was the only bidder who met the specifications for the aerial ladder. The Pierce ladder is not only the best but unquestionably the safest. They have also built similar units and were experienced in that area. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the bids of Pierce Manufacturing Company were awarded as follows: THREE (3) QUINT UNITS $329,890.66 ea. = $989,671.98 - 34,500.00 (trade-in) $955,171.98 THREE (3) MIDI PUMPERS $108,296.00 ea. = $324,888.00 - 39,500.00 (trade-in) $285,388.00 TOTAL AWARD $1,240,559.98 APPROVE CONSULTING AGREEMENT AMENDMENT - LOGAN ST. & MISHAWAKA AVE. INTERSECTION DESIGN (COLE ASSOCIATES) Mr. Leszczynski advised that this Consulting Agreement was originally approved by the Board on April 30, 1984 with Cole Associates, Inc. which included the design of intersection improvements at six (6) intersections. This Amendment is for additional work requested by the City, which was not included in the scope of services as established for the original contract, for the intersection of Logan Street and Mishawaka Avenue. The not -to -exceed amount will be increased from $21,000.00 to $26,900.00 to cover the additional work. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above Consulting Agreement Amendment was approved. APPROVE CONSTRUCTION CONTRACT - JEFFERSON & EDDY RECONSTRUCTION PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on June 3, 1985, to Kaser-Spraker Construction Company, 25487 W. State Road 2, South Bend, Indiana, in the amount of $38,291.00 (alternates included) for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Contract was approved subject to the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond being filed. REGULAR MEETING JUNE 10, 1985 APPROVE PROJECT COMPLETION AFFIDAVITS - STUDEBAKER CORRIDOR PHASE I AND YOUTH SERVICE BUREAU AIR CONDITIONING PROJECT Mr. Leszczynski advised that the Rieth-Riley Construction Company has submitted the Project Completion Affidavit for the Studebaker Corridor Phase I Project. The Contract was signed by the Board on August 20, 1984, in the amount of $155,153.96. In addition, O.J. Shoemaker, Inc. submitted the Project Completion Affidavit for the Youth Service Bureau Air Conditioning Project. The Contract was signed by the Board on November 19, 1984, in the amount of $18,700.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Project Completion Affidavits were approved subject to the filing of the appropriate three-year Maintenance Bond for the Studebaker Corridor Phase I Project. The Maintenance Bond is not necessary for the Youth Service Bureau Air -Conditioning Project because the Manufacturer's Warranty accompanied the Project Completion Affidavit. REQUEST TO CONDUCT NEIGHBORHOOD BLOCK PARTY ON COQUILLARD DRIVE - (JUNE 29, 1985) REFERRED In a letter to the Board, Ms. Tessa McGann, 401 N. Coquillard Drive, South Bend, Indiana, requested permission to conduct a neighborhood block party in the 400 block of North Coquillard Drive on June 29, 1985, from 4:00 p.m. to 11:00 p.m. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUESTS TO PURCHASE CITY -OWNED PROPERTY AT 535 E. DAYTON STREET, 125 E. DAYTON STREET AND 1134 E. CEDAR STREET In a letters to the Board, Mr. Ben Leal, Jr., 601 E. Dayton Street, South Bend, Indiana, indicated he was interested in purchasing the City -owned lot at 535 E. Dayton Street, Mr. & Mrs. Alfred Bolden, 129 E. Dayton Street, South Bend, Indiana, indicated that they were interested in purchasing the City -owned property at 125 E. Dayton Street, and Mr. William E. Shannon, 425 Arthur Street, South Bend, Indiana, indicated he was interested in purchasing the City -owned property at 1134 E. Cedar Street which is adjacent to his property. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above requests were referred to the necessary City departments and bureaus for a determination as to whether or not the City need retain the lots for any reason. REQUEST TO ERECT DIRECTIONAL SIGN - ZION UNITED CHURCH OF CHRIST (REFERRED) In a letter to the Board, Alva F. Hohl, Jr., Senior Pastor, Zion United Church of Christ, 715 East Wayne Street, South Bend, Indiana, requested permission to erect a permanent sign directing persons to his church. He requests that the sign, measuring 24"x34", be placed in the parkway of the 200 block of South St. Louis Boulevard on the east side of the street. Attached was a copy of what the sign would look like. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above request was referred to the Bureau of Traffic and Lighting, the Police Department Traffic Division and the Building Department for review and recommendation. REQUEST TO ERECT TEMPORARY DIRECTIONAL SIGNS - MEMORIAL HOSPITAL (REFERRED) In a letter to the Board, Mr. Carl Ellison, Assistant Vice President of Planning and Facilities Management, Memorial Hospital, 615 N. Michigan Street, South Bend, Indiana, requested permission to place four (4) temporary directional signs in the n l� 1 1 REGULAR MEETING JUNE 10, 1985 1 public right-of-way. Two (2) signs are located at Lafayette/ Bartlett, one (1) is at Lafayette/Navarre, and the remaining temporary sign is in the State right-of-way at Michigan/Navarre. Mr. Ellison advised that these temporary signs are needed to direct appropriate vehicular movement to hospital parking and receiving in view of the change in traffic patterns resulting from the vacation and closure of N. Main Street to permit construction of Memorial's PACE Pavilion addition. Memorial Hospital anticipates that these signs will be needed until the completion_ of PACE project construction in June, 1986. Also submitted was a Certificate of Insurance in the amount of $1,000,000.00. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above request was referred to the Bureau of Traffic and Lighting, the Police Department Traffic Division and the Building Department for review and recommendation. REQUEST INTERSECTION SOLICITATION - MUSCULAR DYSTROPHY ASSOCIATION (JULY 14, 1985) REFERRED In a letter to the Board, Ms. Karen 0. Locke, District Director, Muscular Dystrophy Association, requested permission on behalf of the National Association of Letter Carriers, South Bend Branch #330, to hold their annual Muscular Dystrophy Association Solicitation on Sunday, July 14, 1985, from 12:00 noon to 4:00 p.m. at the following intersections: 1. Miami & Ireland 2. Edison & Ironwood 3. Miami & Lincolnway East Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE REQUEST FOR SIDEWALK SALE FESTIVAL - MIAMI STREET MERCHANTS (JULY 13, 14 & 15, 1985) Mr. Leszczynski advised that a request was received from the Miami Street Association for Sidewalk Days to be held on June 13, 14,, and 15, 1985. Ms. Beverlie Beck, President, South Bend Common Council was present. She stated she has been working with the Association and realized this was a late request but would appreciate anything the Board could do. It was noted that no applications were attached. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Board approved the Sidewalk Days subject to Sidewalk Sale Permit applications being filed, permits obtained and indemnification agreements signed for the following: United Nations Reflections in Time Chevron Cafe Designer's Cove Cheak Insurance House of Andala Gold Room Confetti, Inc. The Clothes Tree Virginia Tutt Library Green Star Cafe Palm Casuals Justa Meat Market Kitchen Shop Breedlove & Bare Brants 5 & 10 Survival Shop The Rocking Horse All State Athletic Equip. K-9 Pet Store APPROVE REOUEST TO ADVERTISE FOR RECEIPT OF BIDS - LINCOLNWAY WEST CURB IMPROVEMENT PROJECT In a letter to the Board, Mr. Neil Shanahan, Manager, Bureau of Public Construction, requested permission to advertise for the receipt of bids for the above referred to project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was approved. 622 REGULAR MEETING JUNE 10, 1985 APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS '- SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twenty-eight (28) abandoned vehicles, sixteen (16) of which are valued at_over $100.00 and all of which are being stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was approved and a date of June 24, 1985, was established for the receiving and opening of sealed bids. APPROVE REQUEST OF ESLINGER FURNITURE AND APPLIANCES, INC. TO CONDUCT ANNUAL TENT SALE - JULY 9-31, 1985 Mr. Leszczynski advised that Mr. Joseph J. Pluta, Director, Division of Engineering, Captain Edward Friend, Police Department Traffic Division, Mr. Jack Mathews, Building Commissioner and Assistant Fire Chief George Gyori have all reviewed this request submitted to the Board on May 28, 1985 and recommend approval. It was noted that Mr. Thomas D. Eslinger, President of Eslinger Furniture, provided with his request a letter certifying as to Flame Retardancy of the tent and a site plan. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above request was approved subject to Eslinger's securing the necessary Building Permit and subject to their providing to the Board a Certificate of Insurance in the amount of $1,000,000.00 liability naming the City of South Bend as an additional insured for this event. APPROVE REQUEST TO CLOSE CAMPEAU STREET FOR CHURCH PICNIC (JUNE 29, 1985) Mr. Leszczynski advised that Mr. Joseph J. Pluta, Director, Division of Engineering and Captain Edward Friend, Police Department Traffic Division, have reviewed the request of the First A.M.E. Zion Church, 801 N. Eddy, South Bend, Indiana, to Close Campeau Street, submitted to the Board on June 3, 1985, and recommend approval. It was noted that the petitioner will be responsible for the closing and opening of the streets and alleys with barricades to be provided by the Bureau of Traffic and Lighting. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above recommendation was accepted and the request approved. APPROVE REQUEST TO CONDUCT BLOCK PARTY IN 3600 BLOCK OF REXFORD DRIVE (JUNE 15, 1985) Mr. Leszczynski advised that Mr. Joseph J. Pluta, Director, Division of Engineering and Captain Edward Friend, Police Department Traffic Division, have reviewed the request of Mrs. Karen Cline, to conduct a block party in the 3600 block of Rexford Drive on June 15, 1985, from 4:00 p.m. to 11:00 p.m., submitted to the Board on June 3, 1985, and recommend approval. It was noted that the petitioner will be responsible for the closing and opening of the streets and alleys with barricades to be provided by the Bureau of Traffic and Lighting. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above recommendation was accepted and the request approved. APPROVE REQUEST TO CONDUCT BLOCK PARTY IN 1800 BLOCK NORTH COLLEGE (JUNE 22, 1985) Mr. Leszczynski advised that Mr. Joseph J. Pluta, Director, Division of Engineering and Captain Edward Friend, Police 1 iJ REGULAR MEETING JUNE 10, 1985 1 �_J Department Traffic Division, have reviewed the request of Mr. William H. Frame to conduct a block party in the 1800 block of North College Street on June 22, 1985, submitted to the Board on June 3, 1985, and recommend approval. It was noted that the petitioner will be responsible for the closing and opening of the streets and alleys with barricades to be provided by the Bureau of Traffic and Lighting. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above recommendation was accepted and the request approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the following two (2) traffic control devices were approved: NEW INSTALLATION, NO PARKING THIS SIDE - 2600 Kettering, North side between Gordon Drive and Vernerlee. (Requested by residents). REVISE TO TRUCKS OVER 26,000 GVW PROHIBITED - 100-1900 E. Ewing APPROVE LICENSE APPLICATIONS - OPEN AIR STANDS Mr. Leszczynski advised that the following license applications have been received: NAME: BY: ADDRESS: STAND TO BE LOCATED AT: DATES: FOR THE PURPOSE OF: NAME: BY: ADDRESS: STAND TO BE LOCATED AT: DATES: FOR THE PURPOSE OF: Great American Hot Dog Stand David J. Matthews 428 N. Sunnymede Dr. 1016 E. Corby Blvd. July 1, 1985 - July 1, 1986 Selling hot dogs, popcorn and softdrinks Zeke's Electronics Karlene J. Zick 60981 U.S. 31 South 4425 S. Michigan St. June 21 to July 4, 1985 Selling Legal Fireworks Mr. Leszczynski further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, and the Bureau of Traffic and Lighting for the above applications. Additionally provided with the applications were letters of permission from the property owners. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance. APPROVE EXCAVATION BOND Mr. Melvin Humphrey, Engineering Department, recommended that that Excavation Bond for Charlie F. Gill, Contractor, be approved retroactive to June 4, 1985. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above referred to Excavation Bond was approved. RELEASE EXCAVATION BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Excavation Bond for DeVreese Plumbing, Inc. be released effective June 20, 1985. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above recommendation was accepted and the Bond released. REGULAR MEETING JUNE 10, 1985 APPROVE CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for Dick Comer, d/b/a, Dick Comer Heating & Air - Conditioning, Inc., 521 East 15th Street, Mishawaka, Indiana, be approved retroactive to June 7, 1985. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above Contractor's Bond was approved. FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicated a total of one hundred sixty-three (163) street light outages reported during the month of May. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the report as submitted was filed. Ms. Beverlie J. Beck, President, South Bend Common Council, was present and addressed the Board. She stated that she continues to use the Police Department non -emergency phone number to turn in street light outages and says that it is useless. She turned in some more than a month ago and the lights are still not fixed. Ms. Beck requested that the City should not pay for those lights that are out. Citizens blame the City and not I & M. Ms. Beck submitted a letter from a citizen asking why the lights are on during the day on Miami Street. Mr. Leszczynski advised her that the City does not pay for street light outages that are turned in and are not fixed in twenty-four (24) hours. He also told Ms. Beck that he would check into the outages that she reported. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one hundred fifty (150) properties cleaned from May 3, 1985 to May 7, 1985 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the report as submitted was filed. APPROVE CLAIMS Mr. John Ferguson, Acting Executive Director, St. Joseph County Job Training Program, submitted a list containing thirty (30) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 12540 through Claim Docket No. 12956 and recommended approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the claims were approved and the reports as submitted were filed. PRIVILEGE OF THE FLOOR: REQUESTS FROM COUNCIL PRESIDENT BEVERLIE J. BECK Ms. Beck advised the Board that there is a problem with the left turn on green only at the intersection of Lincolnway East and Ironwood. She stated that people who are unfamiliar with the intersection turn from the other lane rather than the turn lane. She requests that a sign be installed. Also, Ms. Beck stated that heavy trucks on Jefferson Boulevard continue to be a problem. Ms. Beck requests that the "No Turn on Red" signs be removed from the following locations: Eastbound on Jefferson turning south on Main Street. Lafayette and Jefferson, turning north from Jefferson onto Lafayette. Eastbound turning south at Lincolnway and Twyckenham. Mr. Leszczynski advised her that he would look into these matters. �7� I REGULAR MEETING JUNE 10, 1985 MM ADJOURNMENT There being no further business to'come before the Board, Upon'a= motion made'by Mr. Leszczynski5; seconded by Ms. Barnard'and carried,' -the meeting"adjourned`at 10'i07-a.m. f� J I I 1