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HomeMy WebLinkAbout06/03/85 Board of Public Works MinutesREGULAR MEETING JUNE 3, 1985 The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Monday, June 3, 1985, by President John E. Leszczynski, with Mr. Leszczynski, Ms. Katherine G. Barnard and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the recommendation to award bids for equipment for the alley paving program was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski, and carried, the minutes of the May 28, 1985, regular meeting of the Board were approved. PUBLIC HEARING AND RECOMMENDATION - ALLEY VACATION: 1ST EAST -WEST ALLEY NORTH OF LINCOLNWAY WEST Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on a proposed alley vacation described as the lst east/west alley north of Lincolnway West running Northwesterly from the East property line of the West 33 feet of Lot 25 projected Northerly to the West property line of Lot 26 projected Northerly for a total distance of 99 feet more or less, all being in Henrick & Grant Addition to the Town, now City of South Bend, St. Joseph County, Indiana. It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by Mr. Ronald E. Gordon, 529 Lincolnway West, South Bend, Indiana. It was further noted that pursuant to South Bend Municipal Code Section 18.53.8, owners whose property abut the proposed alley to be vacated were notified of the Board's Public Hearing date. No one was present wishing to speak either for or against the proposed alley vacation, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Public Hearing on this matter was closed. Mr. Leszczynski advised that favorable comments have been received from the Engineering Department. The Area Plan Commission does not recommend this alley be vacated, as proposed. They recommend that one of two proposals be considered. First, that a turn -around be dedicated to the public to facilitate the circulation within that portion of the alley to remain open; or, Second, that the entire alley be vacated between Chapin and the first N/S alley east of Chapin, subject to additional land being dedicated at the alley intersection to better facilitate turning movements. The Community Development Department had no comments on the proposed alley vacation. The Board members stated that they had not inspected the alley to be vacated and would like to do so before making a recommendation. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the public hearing on the above proposed alley vacation was continued for one week in order for the Board members to make a site inspection. REGULAR MEETING JUNE 3, 1985 AWARD BID. - JEFFERSON AND EDDY REALIGNMENT PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, recommended that the Board award the low bid of Kaser-Spraker Construction, Inc., 25487 W. US 2, South Bend, - Indiana, in the amount of $38,291.00 (Alternates included) for the Jefferson and Eddy Realignment Project. Mr. Leszczynski advised that bids for the above referred to project were opened by the Board on May 28, 1985. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the recommendation was accepted and the bid awarded, subject to the filing of the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond. AWARD BID.ANDAPPROVE CONSTRUCTION CONTRACT - CONCRETE PAVEMENT IMPROVEMENTS-1985 PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, recommended that the Board accept the low bid of McIntyre & Jones Construction Co., Inc., 2526 W. 6th Street, Mishawaka, Indiana, in the amount of $115,495.55. It was noted that bids for this project were opened by the Board on May,28,, 1985. Mr. Leszczynski further advised that in accordance with the award of this bid, a Contract in said amount was being submitted. for Board approval. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the above bid was awarded and the Contract approved subject to the appropriate insurance, Performance Bond'and Labor and Materials Payment Bond being filed. . AWARD BIDS - ALLEY GRADERS SOIL MIXING MACHINES, (STREET DEPARTMENT) In a letter to the Board, Mr. Bill Penn, Director, Division of Transportation, recommended that the following bids be awarded for equipment to be used for the alley paving program, said bids opened -;on May 13, 1985: Rudd Equipment - One (1) used Hyster Model C530A Pnuematic. Roller Compactor - $27,500.00. PNEUMATIC TIRED ROLLERS AND Indiana Equipment - One (1) new 1985 Dresser Galion Model P-3000 Pneumatic Tired Roller - $37,509.00. Willett Equipment - Two (2) new Bomag Model MPH 100 Soil Mixers - $166,608.00 ea. _ $333,216.00. Deeds Equipment - One (1) new Huber Maintainer Model M850A,- $38,710.00. (alley grader) One (1) Demonstrator Huber Maintainer Model M850A - $36,456.00 (alley grader) Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above recommendation was accepted and the bids awarded. APPROVE;CONSTRUCTION CONTRACT - INLET RECONSTRUCTION-1985 PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on May 28,,J985, to H. DeWulf Mechanical Contractor, Inc., 58600 Executive Drive, Mishawaka, Indiana, in the amount of $43,925.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. 1 I 1 REGULAR MEETING JUNE 3, 1985 APPROVE OFFER TO PURCHASE REAL PROPERTY - BUREAU OF HOUSING LOCAL HOMESTEADING PROGRAM - 1125 HARVEY STREET As part of the Bureau of Housing Local Homesteading Program, Mr. Ted Leverman, Assistant Director, Bureau of Housing, presented to the Board for approval an Offer to Purchase Real Property for the property located at 1125 Harvey Street in the amount of $12,500.-00.' It is his recommendation that the purchase -price is reasonable for this property which would fit into the Urban Homesteading Program. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the above Offer to Purchase Real Property in the amount of $12,500.00 from Rufus and Burnetta H. Bowling for the house at 1125 Harvey Street was approved and executed. APPROVE PROPOSAL - FINANCING OF MASTER LEASE PURCHASING AGREEMENT Mr. Vance submitted to the Board a Lease Proposal between Security Pacific Leasing Corporation and the City of South Bend, said proposal awarded on May 20, 1985. Mr. Vance negotiated with Security Pacific for a final rate of 7.95% for a term of six (6) years. This is for a maximum of $2,500,000.00 which will be used for fire trucks, equipment for the Street and Park Departments and equipment for the new alley paving program. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the above Lease Proposal was approved. APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - SOUTH BEND TRIBUNE Mr. Leszczynski advised that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, The South Bend Tribune, sponsor of the Sunburst Marathon, has fulfilled resolution requirements and the agreement with them is being presented to the Board for execution at this time It was noted that on March 4, 1985, the Board of Public Works approved the date for this event subject to the sponsor meeting all resolution requirements. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above Agreement with The South Bend Tribune was approved and executed. REQUEST TO CONDUCT NEIGHBORHOOD BLOCK PARTY ON REXFORD DRIVE - (JUNE 15, 1985) REFERRED In a letter to the Board Mrs. Karen Cline, 3605 Rexford Drive, South Bend, Indiana requested permission to conduct a neighborhood block party on Rexford Drive from Hickory Road to Whitehall Drive on June 15, 1985, from 4:00 p.m. to 11:00 p.m. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST TO CONDUCT NEIGHBORHOOD BLOCK PARTY ON COLLEGE STREET - (JUNE 22, 1985) REFERRED In a letter to the Board Mr. William H. Frame, 1831 North College Street, South Bend, Indiana, requested permission to conduct a neighborhood block party in the 1800 block of North College Street on June 22, 1985, from 12:00 noon to 11:00 p.m. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REGULAR MEETING JUNE 3, 1985 REQUEST;TO CLOSE PORTION OF CAMPEAU STREET FOR CHURCH PICNIC (JUN. 29, 1985) REFERRED In a letter to the Board Ms. LuElla Webster and Rev. H. Dwight Balton, Pastor, First A.M.E. Zion Church, 801 N. Eddy Street, South Bend, Indiana, requested permission to close Campeau Street from Eddy to Francis in conjunction with a church picnic on June 29, 1985, from 8:00 a.m. to 6:00 p.m. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department:,Traffic Division for review and recommendation. REQUEST TRAFFIC CONTROL DURING LEEPER PARK ART FAIR (JUNE 22 & 23, 1985) REFERRED In a letter to the Board Mr. Dick Evans, Chairman, Leeper Park Art Fair, 51645 Hickory Road, Granger, Indiana, requested that Riverside Drive be one-way westbound with parking limited to the south side of the street and that Park Lane be one-way eastbound with parking on the north side of the street in conjunction with the Leeper Park Art Fair to be held on June 22 & 23, 1985. They have leased the parking lot of the Knights of Columbus for those two days which should somewhat control congestion in the area. Upon a;motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 618 NORTH CUSHING STREET In a letter to the Board, Mr. Solon Orfanos, 308 N. Cushing Street, South Bend, Indiana, indicated that he was interested in purchasing the City -owned property at 618 North Cushing Street, South Bend, Indiana. Mr. Orfanos advised that he owns the property adjacent to it and would like to take care of this property. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the necessary City departments and bureaus for a determination as to whether'or not the City need retain the lot for any reason. APPROVE REQUEST OF ST. STANISLAUS CHURCH TO CONDUCT PROCESSION - JUNE 9, 1985 Mr. Leszczynski advised that Mr. Joseph J. Pluta, Director, Division of Engineering and Captain Edward Friend, Police Department Traffic Division, have reviewed the request of St. Stanislaus Church to conduct a procession on June 9, 1985, submitted to the Board on May 28, 1985, and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above recommendation was accepted and the request was approved. APPROVE REQUEST OF HILLTOP GOSPEL CHURCH TO CLOSE STREET FOR HILLTOP SERVICES - JUNE 16, 1985 Mr. Leszczynski advised that Mr. Joseph J. Pluta, Director, Division of Engineering and Captain Edward Friend, Police Department Traffic Division, have reviewed the request of the Hilltop Gospel Church to close Washington Street submitted to the Board on -May 20, 1985 and recommends approval. It was noted that the petitioner will be responsible for the closing and opening of the street with barricades to be delivered by the Bureau of Traffic and Lighting. Upon a motion made by Mr. Leszczynski, seconde& by Mr. Vance and.carried, the above recommendation was. accepted and the request approved. REGULAR MEETING JUNE 3, 1985 APPROVE REQUEST TO CONDUCT BLOCK PARTY IN THE 900 BLOCK OF SOUTH 36TH STREET (JUNE 8, 1985) Mr. Leszczynski advised that Mr. Joseph J. Pluta, Director, Division of Engineering and Captain Edward Friend, Police Department Traffic Division have reviewed the request of Ms. Karla Bronicki, 930 South 36th Street, South Bend, Indiana, to conduct a block party in the 900 block of 36th Street on June 8, 1985, from 10:00 a.m. to 11:00 p.m. and recommended approval. It was noted that the petitioner will be responsible for the closing and opening of the streets and alleys with barricades to be provided by the Bureau of Traffic and Lighting. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above recommendation was accepted and the request approved. APPROVE REQUEST TO CONDUCT BLOCK PARTY IN 1800 BLOCK OF DENSLOW DRIVE (JULY 4, 1985) Mr. Leszczynski advised that Mr. Joseph J. Pluta, Director, Division of Engineering and Captain Edward Friend, Police Department Traffic Division, have reviewed the request of Mrs. Ray Geopfrich to conduct a block party in the 1800 block of Denslow Drive on July 4, 1985, from 5:00 p.m. to 10:00 p.m., submitted to the Board on May 20, 1985, and recommends approval. It was noted that the petitioner will be responsible for the closing and opening of the streets and alleys with barricades to be provided by the Bureau of Traffic and Lighting. Upon a motion made by Mr. Leszczynski, seconded by Vance carried, the above recommendation was accepted and the request approved. APPROVE REQUEST TO CLOSE GRACE STREET FOR ANNIVERSARY REUNION AND PARISH FESTIVAL AT ST. ADALBERT CHURCH (JULY 7, 12, 13 & 14, 1985) Mr. Leszczynski advised that Mr. Joseph J. Pluta, Director, Division of Engineering and Captain Edward Friend, Police Department Traffic Division, have reviewed the request of St. Adalbert Church to close Grace Street, submitted to the Board on May 20, 1985, and recommend approval. It was noted that the petitioner will be responsible for the closing and opening of the streets and alleys with barricades to be provided by the Bureau of Traffic and Lighting. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above recommendation was accepted and the request approved. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the following one (1) traffic control device was approved: NEW INSTALLATION, MULTI -WAY STOP SIGN - On York at Clayton. APPROVE OPEN AIR STAND APPLICATIONS AND SIDEWALK SALE PERMITS IN CONJUNCTION WITH RIVER PARK BUSINESS ASSOCIATION FESTIVAL Mr. Leszczynski advised that the following Open Air Stand license applications have been received in conjunction with the River Park Business Association Festival to be held on July 19 & 20, 1985: Henry A. Harris Bobby Basham (The Charcoal Grill) River Park Lions Club Evalyn B. Mock (Ewalina's) George Chestovich Wood Products Maurice Dhoore Gene Grzesiowski Allen Montgomery Cecil P. Sangar REGULAR MEETING JUNE 3, 1985 Lorraine Retzien Ken Schneider Gerry Kravets Elsie E. Kolberg Louise D. Cox Mr. Leszczynski further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, and the Bureau of Traffic and Lighting for the above applications. Additionally provided with the application was a letter of permission from the property owner for the use of the lot at the corner of 25th Street and Mishawaka Avenue. Also submitted in conjunction with this Festival are the following Sidewalk Sale Permit applications: Kenneth Brinks (Kendee's Kitchen) Craig Allen Smith (River Park Jewelers) Robert J. Newland (Avenue Auto Parts) Carl Fisher (Fisher Hardware, Inc.) Robert M. Borsodi (B & D Office Machines) Cynthia D. Neveich (Head Quarters Hair Styling) Sherry L. Stickler (Bargain Town) Mike Ursuley (Aquinas, Inc.) Kenneth Keating (AAble Tax Service) John Bognar (River Park Furniture) Avenue Paper Exchange John Kowian (River Bend Business Machines) Mary Ellen Schmidt (Dee's Den, Inc.) Suzi Cohen (C & G Discount Variety Store, Inc.) Roger Birky (The Carpet Remnant, Inc.) Joyce Hug (Unity II, Inc.) Betty Crile (Bon Bon Antiques) It was noted that Indemnification Agreements were attached to each application. Upon a motion made by Mr. Vance, seconded by Ms. Barnard'and carried, the above Open Air Stand Licenses and Sidewalk Sale Permits were approved and referred to the Deputy Controller's office for issuance. APPROVE CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for Clarkco Excavating Company be approved retroactive to May 31, 1985. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above Contractor's Bond was approved. APPROVE RELEASE OF BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond of Portage Realty Corporation be released effective June 23, 1985. Upon a motion made by Mr. Leszczynski, seconded'by Ms. Barnard and carried, the above Contractor's Bond was released. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of ninety (90) properties cleaned from May 28, 1985, to May 31, 1985 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the report as submitted was filed. 1 1 REGULAR MEETING JUNE 3, 1985 W 1 1 APPROVE CLAIMS Mr. George Hill, Deputy Director, St. Joseph County Job Training Program submitted a list containing sixty-eight (68) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 012091 through Claim Docket No. 012539 and recommended approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board,'upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the meeting adjourned at 9:52 a.m. ATTEST: Maryrose tz, Acting C1 rk t-ta.. A L...,Q Katherine-G.-Barnard Michael L. Vance