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HomeMy WebLinkAbout05/20/85 Board of Public Works Minutes9 REGULAR MEETING MAY 20, 1985 The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Monday, May 20, 1985, by President John E. Leszczynski, with Mr. Leszczynski, Ms. Katherine G. Barnard and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard, and carried, the minutes of the May 13, 1985, regular meeting of the Board were approved. OPENING OF BIDS —INLET RECONSTRUCTION - 1985 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: DYE PLUMBING & HEATING, INC. 3535 Monroe Street LaPorte, Indiana 46530 Bid was signed by Charles Prestin, Vice President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $50,490.00 RIETH-RILEY CONSTRUCTION CO. P.O. Box 1775 South Bend, Indiana 46634 Bid was signed by Richard A. Non -Collusion Affidavit was submitted. BID: $58,750.00 INC. Jankowski, Superintendent, in order and a 5% Bid Bond was H. DE WULF MECHANICAL CONTRACTOR, INC. 58600 Executive Drive P.O. Box 986 Mishawaka, Indiana 46544 Bid was signed by Henry DeWulf, President, and Nancy Egierski, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $43,925.00 WARNER & SONS, INC. P.O. Box 87 Elkhart, Indiana 46515 Bid was signed by Jack Warner, President, and Robert Warner, Secretary, Non -collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $99,950.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above bids were referred to the Engineering Department for review and recommendation. OPENING OF BIDS - SAMPLE ST. TRAFFIC ISLANDS REMOVAL This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: REGULAR MEETING MAY 20, 1985 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Thomas 0. Walsh, President, and D. Joyce Glass, Assistant Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $23,028.00 RIETH-RILEY CONSTRUCTION CO., INC. P.O. Box 1775 South Bend, Indiana 46634 Bid was signed by R.L. McCormick, Superintendent, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $14,991.60 WARNER & SONS, INC. P.O. Box 87 Elkhart, Indiana 46515 Bid was signed by Jack Warner, President, and Robert Warner, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $19,066.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above bids were referred to the Engineering Department for review and recommendation. OPENING OF BIDS - CHAPIN ST. CURB AND WALK IMPROVEMENTS PHASE II This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 P.O. Box 3605 South Bend, Indiana 46619 Bid was signed by Gary L. Spraker, President, and Daniel H. Kaser, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $16,719.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Douglas V. Kesler, General Manager, and D. Joyce Glass, Assistant Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $22,555.34 BATTEAST CONSTRUCTION CO., INC. 430 E. LaSalle Avenue South Bend, Indiana 46617 Bid was signed by Robert V. Batteast, President, and Senala S. Batteast, Assistant Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $18,132.76 7 1 1 REGULAR MEETING MAY 20, 1985 183 J 1 RIETH-RILEY CONSTRUCTION CO., INC. P.O. Box 1775 South Bend, Indiana 46634 Bid was signed by Richard A. Jankowski, Superintendent, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $15,349.00 HARRY H. VERKLER, CONTRACTOR, INC. 645 Wilber Street P.O. Box 3608 South Bend, Indiana 46619 0608 Bid was signed by Fred H. Lusk, President, Secretary, Non -Collusion Affidavit was in was submitted. BID: $17,354.99 and Harry Lusk, order and a 5% Bid Bond MC INTYRE & JONES CONSTRUCTION CO., INC. 2526 West 6th Street Mishawaka, Indiana 46544 Bid was signed by Kenneth P. McIntyre, President, and Dorothy McIntyre, Secretary, Non -Collusion Affidavit was in order and a 50 Bid Bond was submitted. BID: $17,253.25 Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above bids were referred to the Engineering Department for review and recommendation. FIRE DEPARTMENT EQUIPMENT - BID AWARD CONTINUED Mr. Leszczynski advised that more time was needed to review this item and requested a one week continuance. Upon motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the matter was continued until the May 28, 1985 regular meeting of the Board. AWARD PROPOSAL - FINANCING OF MASTER LEASE PURCHASING AGREEMENT In a letter to the Board, Mr. Michael L. Vance, City Controller, advised that he has completed his review of the master lease purchase financing proposals which the Board opened on April 1, 1985. Of the ten (10) proposals, two (2) were originally eliminated as they proposed five (5) year programs as opposed to the six (6) year program the city requested quotes for. Those are Marquette Leasing Services, Inc. and Gelco. Of the eight (8) remaining proposals, six (6) were eliminated because of the necessary arbitrage contracts proposed, unspecified interest rates or agreements during the time of equipment acquisition, or simply, higher interest rates. The remaining two (2), Security Pacific Leasing Corporation and Bankers Leasing Association, have proposed similar arrangements with Security Pacific at an interest rate of 8.39% subject to negotiation, and Bankers Leasing Association at 8.08% firm. In the area of length of time allowed to disperse funds, Security Pacific Leasing offered a date of 12/31/85 flexible. Bankers Leasing Association offered a date of 1/15/86 subject to renegotiation of lease rate if extended beyond that date. Both allow for early pay off of lease agreements without penalty, and both have a first lease payment due at 1/15/86. REGULAR MEETING MAY 20, 1985 Based on this information, Mr. Vance is recommending that an award be made to Security Pacific Leasing Corporation subject to further negotiation by the Controller reference the interest rate and that he be authorized to negotiate with the other proposers if an agreement cannot be reached with Security Pacific. It was noted that this award might also be used to finance the equipment that the Board received bids on for the Alley Paving Program, if necessary. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above recommendation was accepted and approved. APPROVE CONTRACT WITH FEDERATED COLLECTION AGENCY (AMBULANCE SERVICE COLLECTIONS) Chief Timothy J. Brassell submitted to the Board for approval a contract with Federated Collection Agency, 224 W. Jefferson, Suite 502, South Bend, Indiana. Chief Brassell indicated that of four collection agencies contacted, only two submitted proposals; Midwest Collection Service and Federated Collection Agency. Federated Collection Agency's collection costs are 35% of all accounts compared to Midwest's 40% to 6 months and 50% of all over. Federated expects a recovery rate of 42%. Therefore, Chief Brassell recommends entering into a contract for the collection of past -due ambulance service accounts with the Federated Collection Agency. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the above contract was approved and executed. APPROVE BUREAU OF HOUSING NEIGHBORHOOD PAINT -UP PROGRAM AGREEMENT Mr. Ted Leverman, Assistant Director, Bureau of Housing, submitted to the Board for approval an Agreement for Rehabilitation of Real Property between the Board of Public Works and Homeowner, Bruce and Janice Johnson, for the property located at 501 Kosciuszko. Mr. Leverman advised that the previous owners of this property had been approved for the Paint -Up Program but subsequently moved after having painted only a portion of the house. Since the new buyers meet the financial qualifications of the program the Bureau of Housing is seeking approval of this Agreement so the project may be successfully completed. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above Agreement was approved and executed. REPORT ON PROCEDURES USED BY BUREAU OF HOUSING WHEN PURCHASING PROPERTIES UNDER THE LOCAL HOMESTEADING PROGRAM In a letter to the Board, Mr. Ted Leverman, Assistant Director, Bureau of Housing, reported that when the Local Homesteading Program began in 1984 they contacted several real estate agencies and informed them of the type of properties they were seeking within their target area. They also checked out several properties listed for sale by owners. In 1984 the Bureau of Housing purchased six (6) properties. Ms. Carol Zartner of Cressy and Everett Realty was the only agent who came forward with a list of properties of which the Bureau of Housing eventually selected four (4) and selected two (2) properties without the involvement of a realtor. Three (3) purchases are currently being processed and Ms. Zartner is involved in their execution. Further, out of the six (6) properties involving realtors to date, Cressy and Everett has been the listing agent on only two (2). The other four (4) were listed by Century 21, H.I.S. Realty and 20th Century Realty. It is Mr. Leverman's understanding that Cressy & Everett shared the commission paid by the seller in those transactions. Mr. Leverman indicated that the process of selection is the same for all properties. The Bureau of Housing inspects the property with the realtor or homeowner. Their Rehabilitation Specialist gives an approximate figure on the cost or rehab based on this general inspection. A decision is then made based on the sale price, the approximate cost of rehab and the location. Next, they �35 REGULAR MEETING MAY 20, 1985 request an appraisal from one (1) of five (5) licensed real estate brokers whom they contact on a rotating basis. The Bureau of Housing's attorney then prepares an "Offer to Purchase" based on the appraised value and submits it to the Board for approval. The seller has the right to make a counter offer to the City. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above report was filed. REQUEST NO PARKING IN THE 3000 BLOCK OF SOUTH MICHIGAN (REFERRED) In a letter to the Board Mr. James P. Considine, 1109 Donmoyer, South Bend, Indiana, requested that the 3000 block of South Michigan Street be posted "No Parking". Mr. Considine stated he is concerned about the cars parked on South Michigan Street in front of the Montgomery Ward building. He advised that the volume of cars parked in that block on a daily basis has caused some congestion in accomplishing a right turn off Michigan onto Donmoyer and has caused a considerable hazard in attempting a right turn on red off of Donmoyer onto Michigan. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST OF ST. ADALBERT PARISH TO CLOSE GRACE STREET FOR CLASS REUNION AND PARISH FESTIVAL In a letter to the Board, Mr. Henry Sparazynski, for Rev. Eugene Kazmierczak, Pastor of St. Adalbert Church, requested permission to close Grace Street between Olive and Meade on Sunday, July 7, 1985, for a 75th anniversary class reunion for all alumni and again on Friday, Saturday, and Sunday, July 12, 13 and 14th, 1985 for their annual Parish Festival. Upon a motion made by Mr. Leszczynski seconded by Mr. Vance and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST OF HILLTOP SUNRISE COMMITTEE TO CLOSE STREET FOR HILLTOP SERVICES (JUNE 16, 1985) REFERRED In a letter to the Board, Rev. L. James Perry, Co -Chairman, Hilltop Sunrise Committee, 139 South Camden Street, South Bend, Indiana, requested that Washington Street between Liberty and Dundee Streets be blocked off on Sunday, June 16, 1985, for purposes of the church's yearly Hilltop Services in LaSalle Park. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST TO CONDUCT NEIGHBORHOOD BLOCK PARTY ON DENSLOW DRIVE - (JULY 4, 1985) REFERRED In a letter to the Board Mrs. Ray Geopfrich, 1807 Denslow Drive, South Bend, Indiana, requested permission to conduct a neighborhood block party on Denslow Drive between Inwood and Sampson on July 4, 1985, from 5:00 p.m. to 10:00 p.m. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUESTS TO PURCHASE CITY -OWNED PROPERTY AT 441 SOUTH PULASKI AND 510 AND 514 EAST KEASEY In a letter to the Board, Mr. Robert Stoner and Betty Stoner, 445 S. Pulaski, South Bend, Indiana, indicated that they were interested in purchasing the City -owned property at 441 South Pulaski Street, South Bend, Indiana. Also in a letter to the t� REGULAR MEETING MAY 20, 1985 Board, Ms. Termer Rae Jones, 161.5 St. St. Joseph Street, South Bend, Indiana, indicated she was interested in purchasing the City -owned property at 510 and 514 E. Keasey Street, South Bend, Indiana. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above requests were referred to the necessary City departments and bureaus for a determination as to whether or not the City need retain the lots for any reason. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - NEWMAN BUILDING REMODELING PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, requested permission to advertise for the receipt of bids for the Newman Building Remodeling Project. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above request was approved. APPROVE REQUEST OF WEST SIDE MEMORIAL COMMITTEE TO HOLD ANNUAL MEMORIAL DAY PARADE (MAY 27, 1985) Mr. Leszczynski advised that Mr. Joseph J. Pluta, Director, Division of Engineering and Captain Edward Friend, South Bend Police Department Traffic Division, have reviewed the request of the West Side Memorial Committee to hold their annual Memorial Day Parade, submitted to the Board on May 13, 1985, and recommend approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above recommendation was accepted and the request was approved. APPROVE REQUEST OF WSBT RADIO TO CONDUCT "SALUTE TO SUMMER" ON RIVER BEND PLAZA - JUNE 21, 1985 Mr. Leszczynski advised that Mr. Joseph J. Pluta, Director, Division of Engineering and Captain Edward Friend, South Bend Police Department Traffic Division, have reviewed the request of WSBT Radio to hold the 2nd Annual "Salute to Summer" Celebration, submitted to the Board on May 13, 1985, and recommend approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above recommendation was accepted and the request was approved. APPROVE CONTRACTOR'S BONDS Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bonds for David Ralph and Portage Construction Company, Inc. be approved effective May 20, 1985. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above Contractor's Bonds were approved. RELEASE CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for Edward C. Hermann be released, effective May 20, 1985. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above Contractor's Bond was released. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of seventy-one (71) properties cleaned from May 13, 1985 to May 17, 1985, was submitted. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the report as submitted was filed. REGULAR MEETING MAY 20, 1985 L 1 APPROVE CLAIMS Mr. George Hill, Deputy Director, St. Joseph County Job Training Program submitted a list containing.one.hundred.nine (109) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 10937 through Claim Docket No. 11496 and recommended approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Ms.. Barnard and carried, the meeting adjourned at 9:58 a.m. ATTEST: Maryros Putz, Actin'q Clerk 4o&h-n EXLeszc y i ��---� 0 _ Katherine T. Barnard Michael L. Vance