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HomeMy WebLinkAbout04/22/85 Board of Public Works MinutesREGULAR MEETING APRIL 22, 1985 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, April 22, 1985, by President John E. Leszczynski, with Mr. Leszczynski, Ms. Katherine G. Barnard and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. APPOINTMENT OF INTERIM CLERK Mr. Leszczynski stated that in the absence of Sandra M. Parmerlee, Clerk of the Board of Public Works, he would like to appoint Maryrose Putz as interim Clerk effective April 17, 1985 until further notice. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, Maryrose Putz was appointed interim Clerk of the Board of Public Works. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard, and carried, the minutes of the April 15, 1985, regular meeting of the Board were approved. ADOPTION OF RESOLUTION NO. 13-1985 - WRITE-OFF OF UNCOLLECTIBLE AMBULANCE SERVICE ACCOUNTS Chief Brassell sent a letter to the Board requesting permission to write off ambulance accounts in the total amount of $69,467.40 as follows: 1982 - $33,179.75 1983 - 7,089.13 1984 - 29,198.52 In accordance with the procedures for ambulance billing, accounts which have not been paid after three notices, and have been sent on to our collection agency and the Legal Department with no results, are to be written off by the Board of Public Works. Assistant Chief Richard Switalski was present and stated that these are not current accounts, but are accounts which are at least one year old. He also stated that even though they are being written off, they will still inactively pursue them. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the following Resolution No. 13-1985 was adopted: RESOLUTION NO. 13-1985 WHEREAS, the City of South Bend through its Emergency Medical Services Department, charged the persons listed on the attached documents for ambulance services; and WHEREAS, the charges have not been paid to the City of South Bend after at least three notices were sent to the person who received the services; and WHEREAS, Midwest Collection Agency and/or the Legal Department of the City have made every attempt to collect the aforementioned charges, and have not been successful; and WHEREAS, on February 22, 1982, the Board of Public Works adopted and approved an E.M.S. User Fee Collection Procedure. WHEREAS, the City of South Bend by and through its Board of Public Works desires to write off the accounts listed on the attached documents; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the accounts listed on the REGULAR MEETING APRIL 22, 1985 attached documents totaling $69,467.40 be written off the accounts receivable of the City of South Bend as uncollect- ible. Dated this 22nd day of April, 1985. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Katherine Barnard s/Michael L. Vance ATTEST: s/Maryrose Putz, Acting Clerk ADOPTION OF RESOLUTION NO. 14-1985 - CHANGING THE NAME OF HOPE AVENUE TO BENTLEY AVENUE Mr. Leszczynski advised the Board that a section of Hope Avenue, approximately 120 feet, is connected to Bentley Avenue and in order to aid the response time of the Police and Fire Departments it would be advisable for the street to have the same name throughout. He indicated there are no residents on this portion of the street. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the following Resolution No. 14-1985 was adopted: RESOLUTION NO. 14-1985 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, CHANGING THE NAME OF HOPE AVENUE TO BENTLEY AVENUE WHEREAS, Hope Avenue runs in an easterly direction from Victory Street for a distance of approximately 120 feet; and WHEREAS, Hope Avenue flows into a private drive within Corby Apartment Complex known as Bentley Avenue; WHEREAS, residential units located on the private drive within Corby Apartment Complex have been assigned "Bentley Avenue" addresses; and WHEREAS, having two names for what appears to be one continuous street has resulted in confusion to the motoring public and to emergency vehicles. BE IT FURTHER RESOLVED by the Board of Public Works of the City of South Bend that the name of Hope Avenue be changed to Bentley Avenue. Adopted this 22nd day of April, 1985. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/Katherine G. Barnard s/Michael L. Vance ATTEST: s/Maryrose Putz, Acting Clerk REGULAR MEETING APRIL 22, 1985 ADOPTION OF RESOLUTION NO. 15-1985 - AMENDING VACATION RESOLUTION NO. 3456-1978 Ms. Pfotenhauer advised the Board that in 1978 Vacation Resolution No. 3456 was adopted and contained a restriction which no longer serves the best interest of public health, safety and welfare in that alternative safety mechanisms have been approved and installed. This is coming to the Board at the request of the property owner because the property is being transferred. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the following Resolution No. 15-1985 was adopted: RESOLUTION NO. 15-1985 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AMENDING VACATION RESOLUTION NO. 3456, 1978 WHEREAS, on May 1, 1978, the Board of Public Works, acting pursuant to State statute, adopted Vacation Resolution No. 3456, 1978, which Resolution is recorded in the St. Joseph County Recorder's Office as Instrument Number 7814514; and WHEREAS, on June 5, 1978, the Board confirmed said resolution; and WHEREAS, said resolution vacated public right-of-way described as follows: The East-West alley between Wayne and Jefferson, running West from Lafayette to the first North -South alley; and WHEREAS, said resolution contained the following restriction: In the event the buildings adjacent to the alley described above are, in the future, used for purposes considered hazardous by the South Bend Fire Department, this vacation resolution shall be rescinded and the vacated property described therein shall become public right-of-way; and WHEREAS, the stated restriction no longer serves the best interest of public health, safety and welfare in that alternative safety mechanisms have been approved and installed. BE IT THEREFORE RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: Vacation Resolu- tion No. 3456, 1978, is hereby amended to delete the following restriction: In the event the buildings adjacent to the alley described above are, in the future, used for purposes considered hazardous by the South Bend Fire Department, this vacation resolution shall be rescinded and the vacated property described therein shall become public right-of-way. Adopted this 22nd day of April, 1985. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Katherine G. Barnard s/Michael L. Vance ATTEST: s/Maryrose Putz, Acting Clerk { 5. REGULAR MEETING APRIL 22, 1985 APPROVE CONTRACT - KORBULY-GRAF ARCHITECTS - DEVELOPMENT OF CONSTRUCTION DOCUMENTS AND SPECIFICATIONS FOR RESTORATION OF FIREHOUSE THEATRE Mr. Leszczynski read a letter from Michael L. Vance, Director, Administration & Finance, advising that the proposed contract involves the development of construction documents and specifications to be used in the bidding of the restoration of the Firehouse Theatre located at the intersection of Portage, Lindsey and Leland Streets which was heavily damaged by fire. The contract itself is in the amount of $7,650 of which $1,530 is allocated to the construction engineering phase. This section is broken out as the city may decide to use in house forces during this phase. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the above referred to contract with Korbuly-Graf Architects was approved and executed. APPROVE REQUEST TO ADVERTISE FOR VARIOUS EQUIPMENT - STREET DEPARTMENT Mr. Leszczynski advised that in conjunction with the new alley maintenance program he would like to request the advertising of bids for equipment to be used in the program as follows: single axle dump trucks, soil mixing machines, pneumatic tired rollers, alley graders and tank trucks. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request to advertise for the receipt of bids for various pieces of equipment for the Street Department was approved. REQUEST MAURICE MATTHYS LITTLE LEAGUE PARADE - MAY 18, 1985 - REFERRED In a letter to the Board, Mr. David Abbott, Vice President of the Maurice Matthys Little League, P.O. Box 3074, South Bend, Indiana, requested permission to conduct a parade on Saturday, May 18, 1985 beginning at 9:00 a.m. The route to be used is a follows: Beginning at Matthys Little League Ball Park, east on Meadow Lane to Edison, North on Edison and Villageway to Washington, East on Washington to Gladstone, North on Gladstone to Linden, West on Linden to Lombardy Drive, South on Lombardy Drive to Ford, West on Ford to Sample, East on Sample to Evergreen, South on Evergreen back to the ball park. Mr. Abbott advised that the parade will consist of approximately sixty (60) vehicles. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST TO BLOCK PORTION OF ALLEY BEHIND 1639 SOUTH CARLISLE - MAY 4, 1985 - REFERRED In a letter to the Board, Ms. Catanna Roe, 1639 South Carlisle Street, South Bend, Indiana, requested permission to close the alley behind her house on May 4, 1985 from 5:00 p.m. until 3:00 a.m. for a birthday party. The alley will be used to park cars of the people attending the party. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. FILING OF HUMANE SOCIETY REPORT - MARCH The Humane Society report for the month of March indicated the following matters handled for the City of South Bend: DOGS HANDLED: 372 CATS HANDLED: 171 OTHER ANIMALS HANDLED: 2 BITE CASES HANDLED: 13 COMPLAINTS HANDLED: 178 5 REGULAR MEETING APRIL 22, 1985 Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above report as submitted was accepted and filed. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following two (2) traffic control devices were approved: 1. REVISE TO NO PARKING - 416 W. LaSalle. (Activation of Traffic Loops). 2. REVISE TO PARKING - 1825 S. Michigan. (Business Moved). APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Leszczynski advised that the following license application has been received: NAME: Flowerland BY: Robert Wagner ADDRESS: 1889 MI 39, Benton Harbor, Michigan STAND TO BE LOCATED AT: 1346 N. Ironwood DATES: May 1 - June 15, 1985 FOR THE PURPOSE OF: Selling bedding plants and hanging baskets Mr. Leszczynski further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, and the Bureau of Traffic and Lighting for the above application. Additionally provided with the application was a letter of permission from the property owner. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above license application was approved and referred to the Deputy Controller's office for issuance. APPROVE LICENSE APPLICATION - RUBBISH AND GARBAGE Mr. Leszczynski advised that the following one (1) Rubbish and Garbage license application has been received: 1. Jesse Foree 417 N. Sherman Ave., S.B. It was noted that inspections of the trucks to be used had been conducted by the Solid Waste Bureau and the applicant was found to be in compliance. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above license application was approved and referred to the Deputy Controller's office for issuance. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following two (2) handicapped parking permit applications were approved and referred to the Deputy Controller's office for issuance of permits: 1. Walter W. Lauterbach, 415 LaMonte Terrace, S.B. 2. Dudley B. Myers, 206 Lincolnway West, Osceola REQUEST CURB IN FRONT OF 2117 S. WARREN STREET BE DESIGNATED AS A HANDICAPPED PARKING SPACE REFERRED In a letter to the Board, Mrs. Betty Beckage, 2117 South Warren, South Bend, Indiana, requested that a handicapped sign be placed REGULAR MEETING APRIL 22, 1985 in front of her house at the above is handicapped and has no private made by Mr. Leszczynski, seconded above request was referred to the and the Police Department Traffic recommendation. address. She stated that she drive. Upon a motion a motion by Mr. Vance and carried, the Bureau of Traffic and Lighting Division for review and APPROVE CONTRACTOR'S AND EXCAVATION BONDS Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for James M. Kruszynski be approved retroactive to April 18, 1985. Additionally, Mr. Humphrey recommended that the Excavation Bond of B. and M. Sewer Cleaning & Plumbing Service be approved effective April 22, 1985. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above Contractor's and Excavation Bonds were approved. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of fifty-five (55) properties cleaned from April 15, 1985 to April 19, 1985 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the report as submitted was filed. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Certificates of Insurance for D & M Excavating, Inc. and Fischbach & Moore, were accepted and filed. APPROVE CLAIMS Mr. George W. Hill, Deputy Director, St. Joseph County Job Training Program, submitted a list containing forty-six (46) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 8861 through Claim Docket No. 9475 and recommended approval. Upon a motion made by Mr. Vance; seconded by Ms. Barnard and carried, the claims were approved and the reports as submitted were filed. PRIVILEGE OF THE FLOOR DISCUSSION REGARDING PROPOSED BIKE ROUTES Ms. Mary Jones, Michiana Bike Association, was present and addressed the Board. She stated her association sent a letter in February, 1985, requesting the consideration of new bike routes in the city. She advised that she submitted four (4) maps and two (2) sheets to Joseph J. Pluta of the Engineering Department on Friday, April 19, 1985. Ms. Jones was inquiring why nothing has been done yet. Mr. Leszczynski advised Ms. Jones that Mr. Pluta did send her a letter a couple of weeks ago. He also stated that Mr. Pluta is working on this. The old routes were driven and it was noted that there are still some bike route signs up. The new routes must also be driven and research done on the previous routes. Ms. Jones said she wanted to meet with the proper person to discuss this and Mr. Leszczynski told her that Mr. Pluta was the proper person and she should direct all future inquiries to him. 1 REGULAR MEETING APRIL 22, 1985 53 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the meeting adjourned at 9:59 a.m. I ATTEST: Maryros v utz, Actin erk 1 • - W ,ems...«.... •►s.0 - atherine G. arnard Q. tx� Michael L. Vance