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HomeMy WebLinkAbout04/15/85 Board of Public Works MinutesREGULAR MEETING APRIL 15, 1985 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Monday, April 15, 1985, by President John E. Leszczynski, with Mr. Leszczynski, Ms. Katherine G. Barnard and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, Title Sheets for the Logan Street/Hickory Road Project were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard, and carried, the minutes of the April 8, 1985, regular meeting of the Board were approved. APPROVE RELEASE OF IRREVOCABLE STANDBY LETTER OF CREDIT NO. 492 AND FILING OF NEW IRREVOCABLE STANDBY LETTER OF CREDIT NO. 560 - KENSINGTON FARMS EAST - SECTION 3 Mr. Leszczynski advised that Jack Hickey Associates, Inc., 60735 U. S. 31 South, South Bend, Indiana, has submitted to the Board Irrevocable Standby Letter of Credit No. 560 authorizing the City to draw on 1st Source Bank, South Bend, Indiana for the account of Jack Hickey Associates, Inc., up to an aggregate amount of $3,727.00 available by drafts at sight drawn on 1st Source when accompanied by a statement that work has not been completed relative to final coating of streets in Kensington Farms East, Section 3, Part 3 and Section 3 Part 5, on Farnsworth Drive. Drafts will be honored by lst Source upon presentation on or prior to April 1, 1986. It was noted that this Irrevocable Standby Letter of Credit No. 560, is a replacement for Irrevocable Standby Letter of Credit No. 492, submitted to and filed with the Board on April 23, 1984 in the amount of $20,000.00. It was noted that as work has been done on the project the new Letter of Credit for the reduced amount is appropriate. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, Irrevocable Standby Letter of Credit No. 492 filed with the Board on April 23, 1984, was released and Irrevocable Standby Letter.of Credit No. 560 as submitted today was accepted and filed. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: DIVISION OF REDEVELOPMENT STUDEBAKER CORRIDOR DEVELOPMENT PLAN ACTIVITY The targeted goal for this activity is to produce a viable plan for the revitalization of this industrial area that would assist in the community's economic growth. The total cost of this activity shall not exceed $20,000.00 Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the above Contract was approved and executed. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - LELAND AVENUE SEWER PROJECT Mr. Leszczynski advised that Pressure Concrete Construction Company, 315 South Court Street, Florence, Alabama, has submitted Change Order No. 1 (Final) indicating that the Contract amount be increased by $24,430.00 for a new Contract sum including this Change Order in the amount of $53,823.00. It was noted that this increase was necessitated by an increase in two (2) Contract items. Additionally submitted was the Project Completion 1 1 L' REGULAR MEETING APRIL 15, 1985 Affidavit indicating this new Mr. Leszczynski, seconded by No. 1 (Final) and the Project subject to the filing of the Bond. final cost. Upon a motion made by Ms. Barnard and carried, Change Order Completion Affidavit were approved appropriate three-year Maintenance APPROVE TITLE SHEETS - LOGAN STREET/HICKORY ROAD PROJECT Mr. Leszczynski advised that two (2) Title Sheets for the above referred to project were being presented at this time for execution. He further advised that the project consists of the widening of Logan Street from Edison to Jefferson (approximately 1.7 miles) to four (4) lanes, realignment and new traffic signals. Construction is to begin in the Summer/Fall of 1986. The cost of construction will be approximately $3.3 Million Dollars with the State of Indiana paying seventy-five percent (75%) and the Cities of South Bend and Mishawaka sharing the remaining twenty-five percent (25%) of the cost. The cost of construction, however, does not include land acquisition costs. It was additionally noted that the Title Sheets presented today have recently been approved by the State. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above referred to Title Sheets were approved and signed. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 1230 AND 1234 COLFAX REFERRED In a letter to the Board, Mr. Henry Nichols, Jr., 1636 South Chapin Street, South Bend, Indiana, indicated that he was interested in purchasing City -owned lots at 1230 and 1234 Colfax, South Bend, Indiana. Mr. Nichols advised that he would like to acquire the lots for future consideration as a potential site for a business. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above request was referred to the necessary City departments and bureaus for a determination as to whether or not the City need retain the lot for any reason. REQUEST OF RIVER PARK BUSINESS ASSOCIATION TO CONDUCT FESTIVAL JULY 19-20, 1985 REFERRED In a letter to the Board, Mr. Roger P. Birky, Chairman Activities Committee, River Park Business Association, 2802 Mishawaka Avenue, South Bend, Indiana, advised that the Association is planning a festival for July 19-20, 1985 which would be held in the area from Ironwood Drive to Logan Street. The festival would include sidewalk sales by twenty (20) to thirty (30) merchants, as well as approximately fifteen (15) arts, crafts and food booths. It was noted that the merchants wishing to sell merchandise on the public right-of-way will be required to secure Sidewalk Sale Permits and the individuals wishing to sell arts, crafts and food from booths, must secure Open Air Stand Permits. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Bureau of Traffic and Lighting and Police Department Traffic Division for review and recommendation. APPROVE REQUEST OF KNIGHTS OF COLUMBUS TO CONDUCT ANNUAL TOOTSIE ROLL SOLICITATION - MAY 10-11-12, 1985 In a letter to the Board, Mr. Bernard J. O'Reilly, President, Knights of Columbus, Santa Maria Council No. 553, 815 North Michigan Street, P.O. Box 774, South Bend, Indiana, advised that they will be holding their annual Tootsie Roll Program for the Mentally Retarded citizens and they are thereby requesting permission to have their members selling Tootsie Rolls in the downtown area on the Mall, and on the corners of Michigan and Washington, Michigan and Jefferson, Michigan and Wayne and at Inwood's Store on May 10-11-12, 1985. Mr. Leszczynski advised that Mr. Joseph J. Pluta, Director, Division of Engineering and 4. REGULAR MEETING APRIL 15, 1985 Captain Edward I. Friend, Police Department Traffic Division have reviewed this request and recommended approval subject to the Knights of Columbus staying on the sidewalks and providing to the City the appropriate Indemnification Agreement holding the City harmless from any liability which may occur as a result of this activity. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above recommendation was accepted and the request approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following seven (7) traffic control devices were approved: 1. NEW INSTALLATION, TOW AWAY ZONE - 100 E. Colfax, South side from Michigan to St. Joseph. (Addition to No Parking, Stopping or Standing & No Parking Commercial Vehicle Loading Zone). Requested by: S.B.P.D. Traffic Bureau. 2. NEW INSTALLATION, STOP SIGN - On Simon Court at Corby. (Uncontrolled "T"). 3. NEW INSTALLATION, STOP SIGN - On Kent Lane at Whitehall. (Uncontrolled "T"). 4. NEW INSTALLATION, STOP SIGN - On Oxford Lane at Whitehall. (Uncontrolled "T"). 5. NEW INSTALLATION, STOP SIGN - On Patterson Drive at Corby. (Uncontrolled "T"). 6. NEW INSTALLATION, 15-MINUTE PARKING 6A-6P EXCEPT SUNDAY - 1701 Lincolnway West. Requested by: Lincolnway Feed Store. 7. NEW INSTALLATION, TOW AWAY ZONE - 100 W. LaSalle, Hazlitt Building. (Addition to 15-Minute Parking 6A-6P & No Parking, Stopping or Standing). Requested By: S.B.P.D. Traffic Bureau. APPROVE LICENSE APPLICATIONS - SECONDHAND DEALER Mr. Leszczynski advised that the following two (2) secondhand dealers license applications have been received: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: SAMPLE SIMON MARGARET A. WIDMAN 413 EAST SAMPLE ST. NEW & USED MERCHANDISE THE LIGHT OWL RONALD GORDON 529 LINCOLNWAY WEST LIGHT FIXTURES Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above applications. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of permits. P 1 5 REGULAR MEETING APRIL 15, 1985 APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Leszczynski advised that the following license application has been received: NAME: FLOWER STAND/UNIFICATION CHURCH BY: RICKY J. SORENSEN ADDRESS: 2613 South Michigan Street STAND TO BE LOCATED AT: 1107 Lincolnway West DATES: April - June 1, 1985 FOR THE PURPOSE OF: Selling fresh flowers Mr. Leszczynski further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, and the Bureau of Traffic and Lighting for the above application. Additionally provided with the application was a letter of permission from the property owner. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a permit. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and and carried, the following two (2) handicapped parking permit applications were approved and referred to the Deputy Controller's office for issuance of permits: 1. Betty Beckage, 2117 S. Warren, S.B. 2. Sally J. Vance, 2610 Schumacher, Mish. APPROVE CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for Alfred C. Shambery be approved effective April 15, 1985. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Contractor's Bond was approved. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of fifty-three (53) properties cleaned from April 8, 1985 to April 12, 1985 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the report as submitted was filed. APPROVE CLAIMS Ms. Jane Cleaver, Executive Director, St. Joseph County Job Training Program submitted a list containing thirty (30) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 8349 through Claim Docket No. 8860 and recommended approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the claims were approved and the report filed. REGULAR MEETING APRIL 15, 1985 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the meeting adjourned at 9:50 a.m. SIM VAI., A Katherine G. Bar art Michael L. Vance ATTEST: Sandra M. Parmerlee, Clerk 1 u