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HomeMy WebLinkAbout04/08/85 Board of Public Works Minutes3 REGULAR MEETING APRIL 8, 1985 The regular meeting of the Board of 9:32 a.m. on Monday, April 8, 1985,, Leszczynski, with Mr. Leszczynski, and Mr. Michael L. Vance present. City Attorney Thomas Bodnar. Public Works was convened at by President John E. Ms. Katherine G. Barnard Also present was Chief Deputy APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the minutes of the April 1, 1985, regular meeting of the Board were approved. APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development addenda were presented to the Board for approval: ADDENDUM I NEIGHBORHOOD CODE ENFORCEMENT OFFICE NEIGHBORHOOD CLEAN-UP CREW ACTIVITY Addendum I provides for the addition of $30,000.00 to this activity. Total cost shall not exceed $130,000.00. ADDENDUM I DEPARTMENT OF PUBLIC WORKS GENERAL STREET IMPROVEMENTS ACTIVITY Addendum I indicates a change in the Program Budget. Total cost of this activity shall not exceed $470,000.00. Each individual project may not exceed the following: 1. NHS Public Works - Northeast 2. Chapin Street NRD 3. Monroe Park Truck Access 4. Street Improvements $ 75,000.00 50,000.00 60,000.00 285,000.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above addenda were approved and executed. ADOPTION OF RESOLUTION NO. 12-1985 - DISPOSAL OF OBSOLETE VEHICLE (POLICE DEPARTMENT) In a letter to the Board, Police Chief Charles T. Hurley, requested permission to delete Mechanical #731, a 1976 Plymouth Volare from the police fleet inventory. This vehicle has been plagued with various mechanical problems and has become too costly to maintain. The unit will be sold during the police fleet auction later this year. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the following Resolution No. 12-1985 was adopted: RESOLUTION NO. 12, 1985 WHEREAS, it has been determined by the Board of Public Works that the following Police Department vehicle is obsolete and deteriorated to the point where repair costs would exceed its value: Police Department - 1976 Plymouth Volare (#731) Serial No. HP29C6B381087 WHEREAS, Indiana Code 36-1-11-6 permits the disposal of personal property no longer needed or obsolete. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the vehicle listed above is obsolete and not needed by the City of South Bend. REGULAR MEETING APRIL 8, 1985 BE IT FURTHER RESOLVED that the Bureau of Vehicle Maintenance be authorized to dispose of said vehicle and to remove same from the City Vehicle Inventory. Adopted: April 8, 1985 BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Katherine G. Barnard s/Michael L. Vance ATTEST': s/Sandra M. Parmerlee, Clerk APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT RE-ROFFING OF BUILDING - 521 ECLIPSE PLACE (BUREAU OF HOUSING) Mr. Leszczynski advised that Slatile Roofing and Sheet Metal Company, Inc., 1703 South Ironwood Drive, South Bend, Indiana, has submitted Change Order No. 1 (Final) indicating that the contract amount be increased by $500.00 for a new contract sum including this Change Order in the amount of $25,200.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE AGREEMENTS FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS Mr. Leszczynski advised that pursuant to Resolution No. 9-1985, establishing polices and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, sponsors of the following events have fulfilled resolution requirements and agreements with the following sponsors are being presented to the Board for execution at this time: CROP Walk for Hunger April 14, 1985 Diet Pepsi 10,000 Meter Running Series April 20, 1985 March of Dimes "WalkAmerica" April 27, 1985 It was noted that on March 4, 1985, the Board of Public Works approved the dates for these events subject to the sponsors meeting all Resolution requirements. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, Agreements with the above referred to sponsors as submitted were approved and executed. DENY REQUEST TO WITHDRAW BID ON FIRE DEPARTMENT EQUIPMENT - WILLIAM A. POZZO, INC. Mr. Leszczynski advised that the City Attorney's Office has reviewed the request of Mr. John McKie, Sales Representative, William A. Pozzo, Inc., 3001 East 15th Place, P.O. Box M-98, Gary, Indiana, to withdraw their bid submitted on March 25, 1985, for two (2) 100' Quint units for the Fire Department due to the company's inability to confirm specifications with a primary vendor and recommend denial of the request. It was noted that withdrawals are permitted in the case of clerical errors but as this was not the case in this particular bid, it was recommended that the Board deny the request. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the above recommendation was accepted and the request denied. REGULAR MEETING APRIL 8, 1985 REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 1124 NAPIER STREET REFERRED In a letter to the Board, Mr. Sam Mercantini, 410 Lincolnway East, -Mishawaka, Indiana, advised that he desires to purchase the City -owned lot at 1124 Napier Street to use the rear portion as an overflow parking area for his building nearby at 1117 West Western Avenue. He further advised that he does not anticipate ever using the area for parking since he will provide at least ten (10) spaces on his own property. These ten (10) spaces should be more than enough to accommodate the five (5) apartments he plans on remodeling on the second floor of the building and business offices he plans for the first floor. However, because of the zoning laws requiring a parking space for every 400 square feet of first floor space, he is in need of an additional five (5) spaces. Since he does not have enough space on his own land for the additional five (5) spaces, he wishes to purchase additional land and have it available if the need should ever arise. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the necessary City departments and bureaus for a determination as to whether or not the City need retain the lot for any reason. APPROVE QUEST OF INDIANA AND MICHIGAN ELECTRIC COMPANY TO ERECT PE STRUCTURE ON PUBLIC RIGHT-OF-WAY IN FRONT OF THEIR BUILDING AT 220 WEST COLFAX AVENUE Mr. Leszczynski advised that Mr. Joseph.J. Pluta, Director, Division of Engineering and Mr. Jack A. Mathews, Building Commissioner, have reviewed the request of I&M to erect a marquee -type structure on the public right-of-way, said request submitted to the Board on March 25, 1985, and recommend approval subject to the following: 1. Construction and materials must meet Uniform Building Codes. No permits will be issued without full construction drawings of installation details and material specifications. 2. The minimum vertical clear height should be eight (8) feet and the support columns can be no closer than two (2) feet to the face of the nearest curb line. 3. As Colfax Avenue is a State Highway, installation of the marquee is subject to approval by the Indiana Department of Highways. 4. As the marquee will be erected over public right-of-way a perpetual Certificate of Insurance in the amount of $1,000,000.00 naming the City of South Bend as an additional insured will be required. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above recommendations were accepted and the request approved. APPROVE REQUEST OF MATHEWS-PURUCKER-ANELLA, INC. TO ERECT COVERED PEDESTRIAN WALKWAY AT S.E. CORNER OF MAIN AND W. WASHINGTON STREET Mr. Leszczynski advised that Mr. Joseph J. Pluta, Director, Division of Engineering, Mr. Jack Mathews, Building Commissioner and Assistant Fire Chief George Gyori have reviewed the request as referred to above, said request submitted to the Board on March 25, 1985, and recommend approval subject to the following: 1. The walkway must be installed as close to the curb as possible. 1 1 REGULAR MEETING APRIL 8, 1985 2. Traffic or pedestrian signals at Main and Washington must not be blocked. 3. Permission must be secured from the Indiana Department of Highways for use of Main Street. 4. Construction of walkway must be strong enough to with- stand any falling objects from proposed construction. 5. Walkway must be constructed to O.S.H.A. standards and applicable City ordinances and must be of fire - retardant materials. 6. Red warning lights must be installed to warn drivers. 7. Walkway must be built and maintained as indicated on drawings submitted with request. 8. A Building Permit must be secured from the Building Department and an Occupancy Bond must be filed. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above recommendations were accepted and the request approved. APPROVE REQUEST OF UNITED RELIGIOUS COMMUNITY OF ST. JOSEPH COUNTY TO CONDUCT WALK - JUNE 9, 1985 Mr. Leszczynski advised that Mr. Joseph J. Pluta, Director, Division of Engineering, Captain Edward I. Friend, Police Traffic Division and Park Superintendent James R. Seitz have reviewed the request referred to above, said request submitted to the Board on March 25, 1985, and recommend approval. It was recommended that the walkers utilize either the walkway from Century Center to Howard Park going underneath Jefferson Street or use the public sidewalks obeying all traffic signals. It was noted that no police or traffic assistance will be provided and that United Religious Community will be required to sign an Indemnification Agreement holding the City harmless from any liability which may occur as a result of this event. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the recommendations as submitted were accepted and the request approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION, TRUCKS OVER 26,000 GVW PROHIBITED - LaSalle - L.W.W. to Chapin. (To limit size of vehicles and trucks using a 42' to 30' residential street). 2. REVISE TO 1-HOUR PARKING IN THIS HALF BLOCK MON. THRU SAT. 8A-6P - 100 W. Colfax, South side, East 1/2 block. (Requested by Traffic and Lighting). APPROVE LICENSE APPLICATION - RUBBISH AND GARBAGE Mr. Leszczynski advised that the following four (4) Rubbish and Garbage license applications have been received: 1. Johnson Foulks 1626 Florence, S.B. REGULAR MEETING APRIL 8, 1985 2. Cartar Buchanan 121 N. Wellington, S.B. 3. Joseph Morrow 701 E. Howard, S.B. 4. Lupe Fuentes 821 S. Wellington, S.B. It was noted that inspections of the trucks to be used had been conducted by the Solid Waste Bureau and all applicants were found to be in compliance. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance. APPROVE HANDICAPPED PARKING PERMIT Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following one (1) handicapped parking permit application was approved and referred to the Deputy Controllerls office for issuance of a permit: Mildred M. Kingsberry, 1615 Fassnacht, S.B. FILING OF STREET LIGHT OUTAGE REPORT - MARCH The report submitted to the Board indicated a total of two hundred two (202) street light outages reported during the month of March. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the report as submitted was filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of forty-five (45) properties cleaned from April 1, 1985 to April 5, 1985 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the report as submitted was filed. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Certificates of Insurance for Delta Star Electric, Inc. & Delta Star Traffic Inc., 1125 South Walnut Street, South Bend, Indiana and Ideal Consolidated, Inc., 806 West Sample Street, South Bend, Indiana, were accepted and filed. APPROVE CLAIMS Ms. Jane Cleaver, Executive Director, St. Joseph County Job Training Program submitted a list containing fifty-three (53) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 7662 through Claim Docket No. 8348 and recommended approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the claims were approved and the reports as submitted were filed. REGULAR MEETING APRIL 8, 1985 ADJOURNMENT There being motion made carried, the ATTEST: [I no further business by Mr. Leszczynski, meeting adjourned to come before the Board, upon a seconded by Ms. Barnard and at 9:49 a.m. A L- o *therimnme . Barnard Mic ael L. ance