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HomeMy WebLinkAbout02/25/85 Board of Public Works MinutesREGULAR MEETING FEBRUARY 25, 1985 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Monday, February 25, 1985, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, a Resolution of the Board establishing policies and fees for foot races and similar events was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill, and carried, the minutes of the February 19, 1985, regular meeting of the Board were approved. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately thirteen (13) abandoned vehicles, six (6) of which are valued at over $100.00 and all of which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Mr. James A. Guy II J & D Transportation P.O. Box 215 South Bend, Indiana 46624-0215 Vehicle No. 7 $35.00 9 25.00 11 25.00 Charles E. Teske 54830 Pear Road South Bend, Indiana Vehicle No. 4 $38.00 12 44.00 13 23.00 Mr. Travis Lack Hurwich Iron Company 1610 Circle Avenue South Bend, Indiana Vehicle No. 1 $10.00 Vehicle No. 8 $10.00 2 10.00 9 10.00 3 10.00 10 15.00 4 10.00 11 15.00 5 15.00 12 10.00 6 10.00 13 10.00 7 10.00 Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude Street P.O. Box 2883 South Bend, Indiana 46680 r 5 REGULAR MEETING FEBRUARY 25, 1985 Vehicle No. 1 $15.75 Vehicle No. 8 $20.75 2 15.75 9 15.75 3 15.75 10 15.75 4 15.75 11 20.75 5 20.75 12 20.75 6 20.75 13 7.75 7 15.75 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following bids were awarded: J & D Transportation - Vehicle No. 7 $35.00 9 25.00 11 25.00 TOTAL: $ 85.00 Charles E. Teske - Vehicle No. 4 $38.00 12 44.00 13 23.00 TOTAL: $105.00 Steve & Gene's - Vehicle No. 1 15.75 2 15.75 3 15.75 5 20.75 6 20.75 8 20.75 10 15.75 TOTAL: $125.25 GRAND TOTAL: $315.25 OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY - 1614 SCOTT STREET Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed bids for the sale of City -owned property at 1614 South Scott Street. Mr. Leszczynski further advised that the property has an appraisal value of $675.00. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. As no bids for the purchase of this property were received, upon a motion made by Mr. Vance, seconded by Mr. Hill and carried, the Clerk was instructed to contact Mr. Andrew Gill, 1107 West Colfax, South Bend, Indiana, who had originally expressed an interest in purchasing the property, and advise him that the City is willing to sell the property for one-half of the appraised value. It was noted that Mr. Gill owns the house south of the property at 1614 South Scott Street and has previously indicated that he would like to acquire the above referred to lot to enhance that property. APPROVE PURCHASE AGREEMENTS - SALE OF CITY -OWNED PROPERTY AT 1614 HIGH STREET, 1002 WEST LA SALLE, SOUTHEAST CORNER OF LELAND AND MARION, 809 OAK AND 323 CUSHING Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Purchase Agreements for the following City -owned lots were approved and executed and the matter referred to the City Attorney's office for the drafting of the appropriate Quit -Claim Deeds: 0 REGULAR MEETING FEBRUARY 25, 1985 1614 HIGH STREET: Bid Awarded On: Buyer: Address: Purchase Price: 1002 WEST LA SALLE Bid Awarded On: Buyer: Address: Purchase Price: January 22, 1985 Sandra L. Hollingsworth 1622 South High Street $250.00 October 15, 1984 Robert M. & Charles Stevens 51825 Chestnut St.,Granger, IN $125.00 SOUTHEAST CORNER OF LELAND AND MARION Bid Awarded On: January 7, 1985 Buyer: Ronald E. Gordon Address: 529 Lincolnway West Purchase Price: $400.00 809 OAK STREET Bid Awarded On: December 18, 1984 Buyer: Melvin B. Humphrey Address: 739 W. Washington Street Purchase Price: $85.00 323 CUSHING STREET Bid Awarded On: December 18, 1984 Buyer: Melvin B. Humphrey Address: 739 W. Washington Street Purchase Price: $135.00 DENY REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 901 MINER STREET Mr. Leszczynski advised that on February 11, 1985, the Board received a request from Mr. Robert L. Stephan, Attorney at Law, Suite 300 Lafayette Building, 115 South Lafayette Boulevard, South Bend, Indiana, who represents parties who are interested in purchasing the City -owned property on Notre Dame Avenue between Sorin and Miner Street, commonly known as 901 Miner Street. After a review by the necessary City Departments and Bureaus, it was determined that this property must be retained by the City in order to complete a particular project in the future. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request to purchase the property at 901 Miner Street was denied. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: NATIONAL CENTER FOR URBAN ETHNIC AFFAIRS NEIGHBORHOOD COMMERCIAL STRIP STUDY Through a combination of on -site and off -site work, the National Center for Urban Ethnic Affairs will provide: (1) An expanded analysis report and series of recommendations on the City's neighborhood commerical strips' policy making and program delivery process. This report is due 3/31/85. (2) An assessment report of the feasibility of establishing a neighborhood commercial revitalization program for the South Michigan strip (from Monroe Street south to City limits). This assessment will include the identification of other areas with potential success for such a program. This report is due 7/31/85. In addition NCUEA will provide: (1) Continued assistance on the refinement of neighborhood commerical strip needs, goals, and resources; (2) Assistance on the implementation of previously defined goals and objectives; and 1 1 �1 J REGULAR MEETING FEBRUARY 25, 1985 (3) Continued assistance related to the capacity building of the commercial strip organizations including administrative and fund raising goals and strategies. The total cost of this activity shall not exceed $25,000.00. Upon a motion made by Mr. Hill, seconded by Mr.. Vance and carried, the above Contract was approved and executed. AWARD BID - EAST RACE FENCE PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction recommended that the Board award the low bid of McDougal Enterprises, Inc., d/b/a Schuell Fence Company, 22377 Adams Road, South Bend, Indiana, in the amount of $10,969.30 for the East Race Fence Project. Mr. Leszczynski advised that bids for the above referred to project were opened by the Board on February 19, 1985. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the recommendation was accepted and the bid awarded. AWARD BID - RENTAL OF NEW UNIFORMS FOR VARIOUS BUREAUS AND DEPART- MENTS WITHIN THE CITY OF SOUTH BEND Mr. Michael L. Vance, City Controller advised that he has completed the review of the three (3) bids received on February 4, 1985, for the rental of new uniforms for various bureaus and departments within the City of South Bend. Additionally, his staff has checked references supplied by Aratex/Means Service, Inc., 3701 Progress Drive, South Bend, Indiana, the low bidder, regarding quality of service. In their bid, Aratex/Means stated that lost or nonreturned uniforms will be billed at their present rate schedule. This would be a cost that the City had not been exposed to with the current vendor. It would not be unusual to experience the loss of about two hundred (200) sets of uniforms over the Contract life. This is assuming the original installation is around two thousand (2,000) sets of uniforms. At Means current pricing, that could mean an additional charge of $3,500.00 to the City over the life of the Contract. The current vendor has not charged for uniforms that are either lost or destroyed on the basis that their costs have previously been recovered through the depreciation of those uniforms. In summary, Mr. Vance stated that on the basis of the unsatisfactory reference checks of the low bidder and also on the basis of incurring charges that the City has not been exposed to in the past, it is his recommendation that the bid be awarded to Monarch, Inc., 812 North Wilber Street, South Bend, Indiana in the amount of $79,682.72 for one -hundred four (104) weeks. It was noted that the City's current Contract is with Monarch and they have been the supplier for the past ten (10) years. Therefore, upon a motion made by Mr. Vance, seconded by Mr. Hill and carried, the bid was awarded to Monarch, Inc. as recommended, and the matter referred to the City Attorney's office for the drafting of the appropriate contract. FILING OF RESOLUTIONS AND NOTICES OF OFFICIAL ACTION OF INDIANA DEPARTMENT OF HIGHWAYS ESTABLISHING PREFERENTIALITY - U.S. 33 (MICHIGAN STREET) & NORTHSHORE DRIVE AND SR 2 (WESTERN AVENUE) AND DUNDEE STREET Mr. Leszczynski advised that the following two (2) Resolutions and Notices of Official Action establishing preferentiality have been received from the Indiana Department of Highways: REGULAR MEETING FEBRUARY 25, 1985 Preferentiality shall be established at the intersection of US 33 (Michigan Street) and Northshore Drive in the City of South Bend, St. Joseph County, as follows: This intersection is signalized and in the event of need for a flashing operation of the signals, they shall flash Red to all approaches. All traffic on all approaches shall Stop before entering the intersection of US 33 (Michigan Street) and Northshore Drive during the flashing operation of the traffic signals. Preferentiality shall be established at the intersection of SR 2 (Western Avenue) and Dundee Street in the City of South Bend, St. Joseph County, as follows: This intersection is signalized and in the event of need for a flashing operation of the signals, they shall flash Red to all approaches. All traffic on all approaches shall Stop before entering the intersection of SR 2 (Western Avenue) and Dundee Street during the flashing operation of the traffic signals. Mr. Leszczynski further advised that these Resolutions and Notices of Official Action have been reviewed by the Bureau of Traffic and Lighting and they have no objections. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above referred to Resolutions and Notices of Official Action were accepted for filing as submitted. FILING OF A RESOLUTION OF THE BOARD OF PUBLIC WORKS ESTABLISHING POLICIES AND FEES FOR FOOT RACES AND SIMILAR EVENTS Board Attorney Carolyn V. Pfotenhauer submitted to the Board for consideration a Resolution which would establish policies and fees for foot races and similar events. She advised that the policy would allow the Board of Public Works to continue processing such requests through the Bureau of Traffic and Lighting and the Police Department Traffic Division. The Resolution presented would enable the City to recover the costs involved in various events as well as providing necessary additional safety measures. Further, the Resolution establishes five (5) fixed routes for all 5 & 10K foot races and similar events with an anticipated participation of 1,000 or less individuals involved. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Resolution submitted today was accepted for filing and the matter of its adoption continued until the next regular meeting of the Board. The Clerk of the Board was instructed to forward a copy of the Resolution to all sponsors of events currently pending, as well as previous sponsors of events, in order to receive their response to the policies as they affect their particular interest. APPROVE AMENDED TEAMSTER SUPPLEMENTAL AGREEMENTS (STREET AND WATER WORKS DEPARTMENT) AND CORRECTION TO MASTER AGREEMENT Mr. Vance advised that it has been brought to his attention by the Teamster Bargaining Unit that due to classification and wage errors in the Street Department and Water Works Supplemental Agreements, it is necessary to execute Amended Supplemental Agreements for those Departments. Additionally, due to a typographical error in Article 27-H (page 17) of the Master Agreement, the Agreement at Article 27-H should be corrected to read: "No more than two (2)...." Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above amended Supplemental Agreements and corrected Page 17 of the Master Agreement as submitted were approved and executed. REQUEST OF IUSB WOMEN'S STUDY PROGRAM TO CONDUCT A WALK IN CONJUNCTION WITH "WOMEN IN SPORTS DAY" - JUNE 15, 1985, REFERRED In a letter to the Board, Ms. Pat Cressy, 15284 Fox Run Trail, REGULAR MEETING FEBRUARY 25, 1985 Mishawaka, Indiana, advised that she is a member of a committee to organize a Women In Sports Day with the purpose of promoting the I.U.S.B.'s Women Studies Department. In that capacity, she is requesting permission to conduct a walk utilizing the East Race Walkway on Saturday, June 15, 1985 with staggered starting times between 7:00 a.m. and 9:00 a.m. Participants may do either a single loop of 2.5 miles or a double loop of 5 miles, with the event being completed by 12:00 noon. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST OF JUSTICE AND PEACE CENTER TO CONDUCT THIRD ANNUAL ST. JOSEPH COUNTY CROP HUNGER WALK - APRIL 14, 1985, REFERRED In a letter to the Board, Ms. Rita M. Kopczynski, Justice and Peace Center, CROP Walk Arrangements Committee, 136 South Chapin Street, South Bend, Indiana, requested permission to conduct the 6.2 mile walk for hunger on Sunday, April 14, 1985, beginning at 2:00 p.m. utilizing City sidewalks as follows: Start at St. Joseph High School (Michigan and Angela Boulevard, west down Angela (north side) to Portage (cross Portage), Portage (west side) to Elwood (south side), Elwood to Wilbur (east side), Wilbur to LaPorte (west side), cross at LaPorte and Colfax to east side, LaPorte to Washington (north side), cross Washington (north to south), cross to east side of Chapin, Chapin south to Wayne (stop at Food Bank, Wayne and Chapin), Wayne to Scott, north on Scott, to Washington (south side), to Lafayette (west side) crossing at Colfax to north side of Colfax, Colfax (north side) across river east to Eddy Street, Eddy (west side) to Howard (cross to north side of Howard), Howard (north side) going west to Notre Dame Avenue (cross to west side), Notre Dame Avenue (west side) moving north to Angela Boulevard, Angela Boulevard (south side) moving west, crossing Michigan, Crossing Angela to north side at Michigan and Angela, return to St. Joseph High School. Ms. Kopczynski advised that walkers will use City sidewalks and adhere to stop lights and stop signs. As last year, they hope to have the assistance of the Civil Defense and volunteers to monitor the walkers and assist them if they are in need. They anticipate at least three (3) official rest -stops at local churches with approximately 800 individuals participating in the walk. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following two (2) traffic control devices were approved: 1. REMOVE NO PARKING 2AM - 5AM - Central Business District Area. 2. REVISE TO NO PARKING - 300 W. Jefferson. North side lst alley west of Lafayette to first drive east of alley. (Sight distance for exiting traffic). APPROVE LICENSE APPLICATIONS - RUBBISH AND GARBAGE Mr. Leszczynski advised that the following two (2) Rubbish and Garbage license applications have -been received: REGULAR MEETING FEBRUARY 25, 1985 1. PNR Trash Removal 733 Blaine Avenue, S.B. 2. Jessie J. Love 309 S. Iowa St., S.B. It was noted that inspections of the trucks to be used had been conducted by the Solid Waste Bureau and all applicants were found to be in compliance. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance. APPROVE LICENSE APPLICATION - SECONDHAND DEALER Mr. Leszczynski advised that the following one (1) secondhand dealers license application has been received: NAME: NEAT STUFF STORE BY: MARLA DILL ADDRESS: 8U4 West Indiana Avenue FOR THE PURPOSE OF SELLING: Used and new furniture and miscellaneous items Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above application. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a permit. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following two (2) handicapped parking permit applications were approved and referred to the Deputy Controllerls office for issuance of permits: Louise G. Windhorst, 53166 Twyckenham, S.B. Clara Hintz, 1001 S. Esther, S.B. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of fifteen (15) properties cleaned from February 11, 1985 to February 22, 1985 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report as submitted was filed. APPROVE CLAIMS Ms. Jane Cleaver, Executive Director, St. Joseph County Job Training Program submitted two lists containing seventy-six (76) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 3660 through Claim Docket No. 4343 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the claims were approved and the reports as submitted were filed. Ll 1 1 REGULAR MEETING FEBRUARY 26, 1985 JOW ADJOURNMENT There being motion made the meeting ATTEST: no further business by Mr. Leszczynski, adjourned at 10:03 Sandra M. Parmerlee, Clerk I to come before the Board.upon a seconded by Mr. Hi-ia---and carried, a.m. f Rich�ar=d4 �Hill L Michael L. Man