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HomeMy WebLinkAbout02/19/85 Board of Public Works Minutes_)1 REGULAR MEETING FEBRUARY 19, 1985 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday, February 19, 1985, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. AGENDA ITEMS STRICKEN Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the matter of the Award of Bid for the Rental of New Uniforms for Various Bureaus and Departments within the City of South Bend and the Filing of the Environmental Clean -Up of Lots Report were stricken from the agenda. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the award of one (1) Class "A" Triple Combination motorized Fire Apparatus was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Hill, seconded by Mr. Vance, and carried, the minutes of the February 11, 1985, regular meeting of the Board were approved. OPENING OF BIDS - EAST RACE FENCE PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. Mr. Leszczynski advised that the Engineer's Estimate for this project is $22,604.00. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Board Attorney Carolyn V. Pfotenhauer advised that the bid received from North Side Feed, 1112 North Main, Mishawaka, Indiana, was defective as the bid document (Form 96) was not completely filled out or signed and it should therefore be rejected. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the bid of North Side Feed was rejected for non-compliance with bid requirements. The following bids were opened and publicly read: MC DOUGAL ENTERPRISES, INC. BID: $10,969.30 D/B/A SCHUELL FENCE COMPANY 22377 Adams Road South Bend, Indiana 46628 Bid was signed by Toni B. McDougal, President/Treasurer and Bruce G. McDougal, Vice President/Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. UEBELE, INC. BID: $21,504.32 402 Jackson Street LaPorte, Indiana 46350 Bid was signed by Herman Uebele, Jr., President and Dana L. Peterson, Secretary, Non -Collusion Affidavit was in order and a Certified Check in the amount of $1,075.21 was submitted. CAL -PRO FENCE COMPANY, INC. BID: $14,848.60 (FORMERLY PROJECT FENCE COMPANY) 50820 U. S. 33 North South Bend, Indiana 46637-2094 Bid was signed by Duaine P. Hesch, President and Dale Marie Schmidt, Secretary, Non -Collusion Affidavit was in order and a Certified Check in the amount of $742.43 was submitted. REGULAR MEETING FEBRUARY 19, 1985 WILLIAMS CONTRACTING BID: $20,509.00 1240 North Kaley Street South Bend, Indiana 46628 Bid was signed by Robert Williams, Owner, Non -Collusion Affidavit was in order and a Certified Check in the amount of $1,025.00 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above bids were referred to the Engineering Department and the Park Department for review and recommendation. PUBLIC HEARING AND RECOMMENDATION - VACATION OF HYDRAULIC AVENUE RUNNING FROM EAST LA SALLE STREET NORTH AND NORTHEAST TO THE EAST RACE WATERWAY Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on the proposed vacation of a public right-of-way running from East LaSalle Street north and northeast to the East Race Waterway and adjacent to Lots 12 through 22 of Miller and Green's Second Addition and the West Leg of the old East Race, commonly known as Hydraulic Avenue in the City of South Bend, St. Joseph County, Indiana. It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by the Redevelopment Commission, F. Jay Nimtz, President and Michael Donoho, Assistant Secretary. It was further noted that pursuant to South Bend Municipal Code Section 18.53.8, the Redevelopment Commission, sole owner of abutting property, was notified of the Board's Public Hearing date. There being no one present wishing to speak either for or against the proposed street vacation, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Public Hearing on this matter was closed. Mr. Leszczynski advised that favorable comments have been received from the Engineering Department, Area Plan Commission and the Community Development Department concerning this proposed street vacation. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to street vacation subject to any and all utility easements. APPROVE CONTRACT FOR CONSTRUCTION OF SEWER - CITY OF SOUTH BEND/EDWARD ROSE OF INDIANA Mr. Leszczynski advised that the Edward Rose of Indiana company has caused to be installed a sanitary sewer to service property on Inwood east of Ironwood Drive. The construction was performed in compliance with applicable City standards. Edward Rose of Indiana is now requesting that the City accept the sewer and sewer easement for maintenance by the City. It was additionally noted that the City has requested the developer to install a larger sewer pipe for future development. The costs of this request are to be borne by the City. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Contract was approved and executed. 1 5 REGULAR MEETING FEBRUARY 19, 1985 AWARD BID - ONE (1) CLASS "A" TRIPLE COMBINATION MOTORIZED FIRE APPARATUS In a letter to the Board, Fire Chief Timothy J. Brassell advised that after careful review of the bids received on February 4, 1985, for the above referred to equipment, it is the recommendation of the Fire Department that the bid be awarded to Peter Pirsch & Sons Company, 1308 35th Street, Kenosha, Wisconsin, in the amount of $102,928.93. Chief Brassell advised that the bid of Pirsch is the low bid without trade-in. Further, the Fire Department has decided to exercise its option and not include the trade-in as part of this purchase. In response to Mr. Vance's inquiry, Chief Brassell advised that current funds will be utilized for the purchase of this vehicle. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendation was accepted and the bid awarded. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately fourteen (14) abandoned vehicles, eleven (11) of which are valued at over $100.00 and all of which are being stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved and a date of March 4, 1985, was established for the receiving and opening of sealed bids. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - EAST BANK DEMOLITION - 1985 (SOUTH BEND SCREW PRODUCTS BUILDING) In a letter to the Board, Mr. Joseph J. Pluta, P. E., Director, Division of Engineering, requested that the Board advertise for the receipt of bids for the above referred to project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was approved. FILING OF RESOLUTION AND NOTICE OF OFFICIAL ACTION OF INDIANA DEPARTMENT OF HIGHWAYS REGARDING SR 2 (WESTERN AVENUE) AND ARNOLD STREET - SIGNALS FLASH Mr. Leszczynski advised that the Indiana Department of Highways has submitted a Resolution and Notice of Official Action indicating that traffic signals shall be placed on a flashing operation at the intersection of SR 2 (Western Avenue) and Arnold Street in the City of South Bend, St. Joseph County, as follows: The traffic signals shall operate in the flashing mode during the hours of 11:15 p.m. to 6:00 a.m. and shall flash Amber to SR 2 (Western Avenue) and Red to Arnold Street. Mr. Leszczynski advised that this Resolution and Notice of Official Action has been reviewed by the Bureau of Traffic and Lighting and they have no objections. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Resolution and Notice of Official Action was filed. REQUEST OF BROADWAY CHRISTIAN PARISH TO CONDUCT "THE HUMAN RACE" - JUNE 29, 1985 REFERRED In a letter to the Board, Mr. Larry Neiswender, Race Director, Broadway Christian Parish, 802 East Indiana, South Bend, Indiana, requested permission for the Broadway Christian Parish and the South Bend YMCA's sixth annual running of The Human Race to be run on Saturday, June 29, 1985. The route to be utilized is as follows: REGULAR MEETING FEBRUARY 19, 1985 Starting at the corner of Broadway and Carroll Streets, proceeding west on Broadway to Franklin Street,.south on Franklin to Ewing, and west on Ewing to Rum Village Park where the race will end. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE RESCISSION OF PRIOR APPROVAL - MASSAGE TECHNICIAN LICENSE Board Attorney Carolyn V. Pfotenhauer advised that after further discussions with Ms. Sandra K. Voekler, 4402 - 3B Hickory Road, Mishawaka, Indiana, it was determined that due to the type of massage Ms. Voekler will perform, she is exempt from the Massage Technician requirements pursuant to Municipal Code Section 4-35(b)(2) as she is a licensed cosmotologist with the State of Indiana. It would therefore be appropriate for the Board to rescind the license which they originally approved on February 11, 1985. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the prior approval of a Massage Technician license for Sandra K. Voekler was rescinded. APPROVE HANDICAPPED PARKING PERMIT Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following one (1) handicapped parking permit application was approved and referred to the Deputy Controllergs office for issuance of a permit: E.W. Joy, 1865 Campeau, S.B. FILING OF HUMANE SOCIETY REPORT - JANUARY The Humane Society report for the month of January indicated the following matters handled for the City of South Bend: DOGS HANDLED: 214 CATS HANDLED: 85 OTHER ANIMALS HANDLED: 36 BITE CASES HANDLED: 2 COMPLAINTS HANDLED: 168 Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above report as submitted was accepted and filed. FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicated a total of eighty-two (82) street light outages reported during the period December 10, 1984, through January 24, 1985. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the report as submitted was filed. APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 3059 through Claim Docket No. 3659 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the claims were approved and the report as submitted was filed. 1 1 5'5 REGULAR MEETING FEBRUARY 19, 1985 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting adjourned at 9:55 a.m. ATTEST: �zLz'4 J, � vl� Sandra M. Parmerlee, Clerk 1 I i'E. Leszctytndki Richard L. Hill qw��P -e- ua� Michael L. Vance