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HomeMy WebLinkAbout02/11/85 Board of Public Works MinutesW REGULAR MEETING FEBRUARY 11, 1985 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Monday, February 11, 1985, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. ANNOUNCEMENT OF NEXT MEETING DATE Mr. Leszczynski advised that due to City offices being closed on February 18, 1985, in observance of Washington's Birthday, the next regular meeting of the Board will be held on Tuesday, February 19, 1985 at 9:30 a.m. APPROVE MINUTES OF PREVIOUS MEETINGS Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the minutes of the January 28, 1985, regular meeting of the Board were approved. Further, upon a motion made by Mr. Hill, seconded by Mr. Vance and carried, the minutes of the February 4, 1985, regular meeting of the Board were approved. OPENING AND AWARD OF BID - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately thirteen (13) abandoned vehicles, nine (9) of which are valued at over $100.00 and all of which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 South Gertrude P.O. Box 2883 South Bend, Indiana 46680 Vehicle No. 1 $15.75 Vehicle No. 8 $35.75 2 10.75 9 10.75 3 15.75 10 20.75 4 10.75 11 20.75 5 10.75 12 20.75 6 20.75 13 20.75 7 20.75 GRAND TOTAL: $234.75 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the,above referred to bid of Steve and Gene's as listed above was awarded. APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development Addenda were presented to the Board for approval: ADDENDUM II NEIGHBORHOOD HOUSING SERVICES NHS HOUSING PROGRAMS (CD84-106.2) Addendum II indicates that Items 16A are eliminated from Part I of the original contract. ADDENDUM I NEIGHBORHOOD HOUSING SERVICES OF SOUTH BEND, INC. NHS HOUSING PROGRAMS (CD85-106.2) Addendum I indicates that Item 25A of the original contract is eliminated. REGULAR MEETING FEBRUARY 11, 1985 ADDENDUM II NEIGHBORHOOD HOUSING SERVICES OF SOUTH BEND, INC. NHS ACQUISITION/REHABILITATION ACTIVITY Addendum II indicates that Items 16A of the original contract are to be eliminated. ADDENDUM IV SOUTH BEND HERITAGE FOUNDATION SOUTH BEND HERITAGE HOUSING PROGRAMS Addendum IV indicates a change in Appendix I, "Scope of Services". All references to "revolving loan fund" or "revolving loan program" shall be changed to "loan program." Appendix IV shall be replaced with a new Appendix IV. Upon -a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Addenda were approved and executed. ADOPTION OF RESOLUTION NO. 7-1985 - DISPOSAL OF OBSOLETE FURNITURE (YOUTH SERVICE BUREAU) In a letter to the Board, Bonnie C. Strycker, Youth Service Bureau, requested that the Board approve the disposal of some unuseable office furniture owned by the Youth Service Bureau and requested that the furniture be disposed of by donating it to a not -for -profit organization. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following Resolution No. 7-1985 was adopted: RESOLUTION NO. 7, 1985 WHEREAS, it has been determined by the Board of Public Works that the following office furniture is no longer needed by the Youth Service Bureau of the City of South Bend: ITEM CITY I.D. # 2 Desk Chairs PD 1414, 104583 4 Black Chairs PD1221, PD1233, two with no I.D. numbers 2 Typing Chairs C18859, PD1415 3 Swivel Chairs MC1398, two with no I.D. numbers 2 Steel Desks No numbers 1 Wooden Desk No number 1 Green Chair PD1234 WHEREAS, Indiana Code 36-1-11-6 permits the disposal of personal property no longer needed or obsolete. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the above office furniture is no longer needed by the City of South Bend. BE IT FURTHER RESOLVED that the Youth Service Bureau of the City of South Bend be authorized to dispose of said office furniture and remove same from the City Inventory. REGULAR MEETING FEBRUARY 11, 1985 ADOPTED this llth day of February, 1985. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Richard L. Hill s/Michael L. Vance ATTEST: s/Sandra M. Parmerlee, Clerk ADOPTION OF RESOLUTION NO. 8-1985 - DESIGNATING A CERTAIN PORTION OF PUBLIC RIGHT-OF-WAY FOR USE AS A PART OF THE EAST BANK TRAIL Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following Resolution No. 8-1985 was adopted: RESOLUTION NO. 8-1985 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, DESIGNATING A CERTAIN PORTION OF PUBLIC RIGHT-OF-WAY FOR USE AS A PART OF EAST BANK TRAIL WHEREAS, the Board of Public Works of the City of South Bend has authority over and the right to regulate the use of public rights -of -way within the City of South Bend; and WHEREAS, the Board of Park Commissioners of the City of South Bend has applied to the Department of Natural Resources for a State administered Federal Land and Water Conservation Grant with which to build a bicycle and jogging trail, known as East Bank Trail, within the City of South Bend in conjunction with the East Race Project; and, WHEREAS, the Park Department right-of-way for the trail does not presently connect with the East Race; and, WHEREAS, the Department of Natural Resources requires that the East Bank Trail connect with the East Race. BE IT FURTHER RESOLVED by the Board of Public Works of the City of South Bend that the following described public right- of-way be designated as a temporary portion of the East Bank Trail until such time as the alternative property connecting the East Bank Trail with the East Race has been obtained by the Board of Park Commissioners. A strip or parcel of land in the South East and South West (1/4) quarter sections of Section One (1), T37N, R2E St. Joseph County, South Bend, Indiana being (10) feet in width and lying adjacent to on the East and South sides respectively of the following defined line. (Containing approximately .466 acres.) Commencing at the intersection of the north property line of Lot 7 (Coquillards lst Add.) extended East and the East right-of-way of an abandoned Michigan Central Railway property, which point is the true point of beginning for this line; thence Southerly along the Westerly right-of-way of Niles Avenue and Niles Avenue extended a total distance of 1,500 feet more or less to the intersection of the North right-of-way of Madison Street; thence West along the North right-of-way of Madison Street a distance of 530 feet more or less to the intersection of the reconstructed East Race property adjacent to Cottrell's 2nd Add. to the City of South Bend, which point is the termination of this line. REGULAR MEETING FEBRUARY 11. 1985 Adopted this llth day of February, 1985. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND s/John Leszczynski, President s/Richard L. Hill, City Attorney s/Michael L. Vance, City Controller s/Sandra M. Parmerlee, Clerk APPROVE AGREEMENT BETWEEN OWNER AND ARCHITECT - CITY OF SOUTH BEND/JAMES E. CHILDS & ASSOCIATES, INC. (PALAIS ROYALE) Submitted to the Board for approval was the Standard Form of Agreement Between Owner (City of South Bend) and Architect (James E. Childs & Associates, Inc.) for the renovation of the Palais Royale Building to include approximately 20,850 square feet for use by the Morris Civic Auditorium and related activities. Improvements at the second floor mezzanine areas will reflect proposed use requirements for banquets, rehearsals and receptions in the renovated ballroom, the construction of new rest rooms (at both the first and second floors), office and storage facilities, dressing rooms and kitchen. First floor improvements (approximately 3,500 square feet) will include a new box office, Morris Civic Auditorium offices, miscellaneous offices, as well as an elevator providing access to the second floor. Compensation shall be based on a percentage of construction cost of 8.6% under a maximum of five (5) separate prime construction contracts. In the event that it is determined that prime construction contracts in excess of five (5) will be required, the architect's basic compensation will be increased by 0.25% for each prime construction contract in excess of five (5). Board Attorney Carolyn V. Pfotenhauer advised that the Agreement has been reviewed and revised by the City Attorney's office and is now ready for approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Agreement as submitted was approved and executed. ACCEPT FOR FILING DEDICATION OF PUBLIC RIGHT-OF-WAY (WEST ONE-HALF OF IVY ROAD BETWEEN STATE ROAD 23 AND EDISON ROAD Mr. Leszczynski advised that the Board has received from The University of Notre Dame Du Lac of St. Joseph County, owners of real estate within the City of South Bend, a Dedication of Public Right -of -Way which grants, dedicates and conveys to the City of South Bend, in perpetuity, for itself and the general public, for all purposes including use as a public right-of-way, a parcel of land located between State Road 23 and Edison Road in the Northeast Quarter of Section 6, Township 37 North, Range 3 East, commonly known as the West one-half of Ivy Road and more particularly described in the legal description contained in the "Dedication of Public Right-of-way document. It was noted that on July 2, 1984, the Board accepted a Dedication of Public Right -of -Way from Joseph and Phyllis Catanzarite and Patrick J. Oliva for the east one-half of Ivy Road between South Bend Avenue and Angela. The entire road is now public right-of-way. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Dedication of Public Right -of -Way for the west one-half of Ivy Road, as described above, was accepted and filed. REGULAR MEETING FEBRUARY 11, 1985 APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - STREET MATERIALS FOR 1985 In a letter to the Board, Mr. Bill Penn, Director, Division of Transportation, requested that the Board advertise for the receipt of bids for street materials for 1985. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - GASOLINE AND FUEL OIL FOR CALENDAR YEAR 1985 In a letter to the Board, Mr. Bill Penn, Director, Division of Transportation, requested that the Board advertise for the receipt of bids for gasoline and fuel oil for calendar year 1985. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately thirteen (13) abandoned vehicles, six (6) of which are valued at over $100.00 and all of which are being stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved and a date of February 25, 1985, was established for the receiving and opening of sealed bids. APPROVE REQUEST TO CONDUCT BICYCLE AND UNCLAIMED PROPERTY AUCTION POLICE DEPARTMENT In a letter to the Board, Police Chief Charles T. Hurley and Chief of Services Ronald G. Marciniak, requested permission to dispose of unclaimed bicycles and other unclaimed property at a Public Auction to be held on Saturday, April 13, 1985, from 8:30 a.m. to 1:30 p.m. A partial list of items to be sold are bicycles, mopeds, tools, television sets, jewelry, lawnmowers and other miscellaneous goods. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved and the Clerk was instructed to prepare the necessary Notice of Public Auction for publication. REQUEST OF ORAK SHRINE TEMPLE TO CONDUCT PARADE - MAY 18, 1985 REFERRED In a letter to the Board, Mr. Charles E. Neher, Director, Orak Temple Ancient Arabic Order Nobles of the Mystic Shrine Michigan City Oasis - Desert of Indiana, 50560 Tecumseh Drive, Granger, Indiana, advised that on May 18, 1985, the Orak Shrine Temple will be celebrating their 75th Anniversary with a ceremonial to be held in South Bend. They are thereby requesting permission to conduct a parade on May 18th beginning at 8:30 a.m. The suggested route for the parade is as follows: Line up is to begin at 8:30 a.m. on Western Avenue west of the Mall Area. The parade will begin at 9:00 a.m., proceed north thru the Mall area crossing Wayne Street, Jefferson Street, Washington Street (review area between Jefferson and Washington by WSBT-TV Channel 22), Colfax Street, LaSalle Avenue, Madison to Marion west on Marion to Main, south on Main to Madison to disassemble. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. M REGULAR MEETING FEBRUARY 11, 1985 REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 901 MINER STREET REFERRED In a letter to the Board, Mr. Robert L. Stephan, Attorney at Law, Suite 300 Lafayette Building, 115 South Lafayette Boulevard, South Bend, Indiana, advised that he represents parties who are interested in purchasing or making a bid on the real estate located at Notre Dame Avenue and Miner Street (Lot #25, Key #18 50260920) commonly known as 901 Miner Street. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the necessary City departments and bureaus for a determination as to whether or not the City need retain the above referred to property for any reason. REQUEST OF MEMORIAL HOSPITAL FOR INSTALLATION OF TWO (2) PARKING DIRECTIONAL SIGNS ON PUBLIC RIGHT-OF-WAY REFERRED In a letter to the Board, Mr. Carl Ellison, Director of Planning, Memorial Hospital, 615 North Michigan Street, South Bend, Indiana, advised that Memorial Hospital has installed two (2) parking directional signs in the public right-of-way of Lafayette Boulevard at Bartlett Street. These signs are needed in view of traffic circulation changes resulting from the vacation of North Main Street from Bartlett to Navarre. Although temporary signage plans were reviewed with City officials, Memorial Hospital was remiss in not requesting Board of Public Works approval to install these signs in the public right-of-way. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request for approval of the placement of two (2) directional signs on the public right-of-way was referred to the Bureau of Traffic and Lighting and the Building Department for review and recommendation. APPROVE LICENSE APPLICATIONS - PUBLIC PARKING FACILITY Mr. Leszczynski advised that the following three (3) license applications have been received: 1. APPLICANT: LOCATION OF LOT: TYPE OF LOT: 2. APPLICANT: LOCATION OF LOT: TYPE OF LOT: 3. APPLICANT: LOCATION OF LOT: TYPE OF LOT: AMERICANA SOUTH BEND ASSOCIATES 211 W. WASHINGTON STREET INDOOR TOWER FEDERAL SAVINGS & LOAN ASSN. 112 S. WILLIAMS STREET OUTDOOR CATHEDRAL CHURCH OF ST. JAMES 101 ST. JAMES COURT OUTDOOR Mr. Leszczynski further advised that the Fire Department has submitted a favorable fire inspection of the Americana South Bend Associates facility located at 211 West Washington Street. Further, submitted with all applications were the required Proof of Insurance as well as the hours and rates to be charged. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above three (3) applications were approved and referred to the Deputy Controller's office for issuance of licenses. APPROVE LICENSE APPLICATION - MASSAGE TECHNICIAN Mr. Leszczynski advised that the following Massage Technician license application has been received: NAME: SANDRA K. VOELKER ADDRESS: 4402 - 3B HICKORY RD., MISHAWAKA, IN. Mr. Leszczynski further advised that the required doctor's certificate, and diploma from a recognized school were submitted with the application. Further, the applicant received a favorable 1 1 REGULAR MEETING FEBRUARY 11, 1985 recommendation from the Police Department. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following four (4) traffic control devices were approved: NEW INSTALLATION - STOP SIGN - On Cherry Tree Lane at Rockne Drive. (Uncontrolled "T"). REVISE TO 30 MIN. PARKING 6:00 AM TO 6:00 PM - 327-333 Lincolnway West (Wygant Floral Shop). Requested by business to promote curb space turnover. REVISE TO NO PARKING - 2304 Lincolnway West (Coleman Rentals). (Remove parking for greater sight distance, for exiting traffic). REVISE TO NO PARKING - 103 South Eddy. (Dr. Michael Johns). (Remove parking for greater sight distance for exiting traffic from drive, in rear of 103 South Eddy. APPROVE CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for Floyd J. Wachowiak Concrete Company be approved effective February 11, 1985. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Contractor's Bond was approved. APPROVE REQUEST OF DYE PLUMBING AND HEATING, INC. TO ERECT TEMPORARY TRAILER Mr. Leszczynski advised that the Bureau of Traffic and Lighting and Mr. Jack Mathews, Building Commissioner, have reviewed this requested submitted to the Board on February 4, 1985, and have no objections to the placement of the trailer on Navarre Street for a period of 6-8 weeks, subject to Type I Flasher barricades being erected and maintained at each end and on the traffic side of the trailer. Additionally, Dye Plumbing and Heating, Inc., will be advised that an Occupancy Permit will be required and can be secured from the Building Department. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following three (3) handicapped parking permit applications were approved and referred to the Deputy Controllerls office for issuance of permits: Mary L. Shirk, 3903 Ardmore, S.B. William V. Ball, 831 S. 35th St., S.B. Michael J. Pecsi, 17260 Douglas Rd., S.B. REGULAR MEETING FEBRUARY 11, 1985 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of seventeen (17) properties cleaned from February 4, 1985 to February 8, 1985, was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the report as submitted was filed. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Certificates of Insurance for the following were accepted and filed: 1. CARL J. REINKE & SONS, INC. 1216 West Sample Street P. 0. Box 3095 South Bend, Indiana 46619 2. LA FREE EXCAVATING, INC. 11252 West 3rd Street Osceola, Indiana 46561 3. 0. J. SHOEMAKER, INC. P.O. Box 418 South Bend, Indiana 46624 4. UBELE INSULATION, INC. 402 Jackson LaPorte, Indiana 46360 APPROVE CLAIMS Ms. Jane Cleaver, Executive Director, St. Joseph County Job Training Program submitted a list containing forty-five (45) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 2563 through Claim Docket No. 2058 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mr. Hill and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting adjourned at 9:55 a.m. Ql�' q� '4L, J n E. Leszc y s l Richard L. Hill 1U.jel .. Michael L. Vance ATTEST: I -xi - Aj�A� Sandra M. Parmerlee, Clerk