HomeMy WebLinkAbout02/04/85 Board of Public Works MinutesREGULAR MEETING FEBRUARY 4, 1985
The regular meeting of the Board of Public Works,,was convened at
9:34 a.m. on Monday, February 4, 1985, by Michael L. Vance with
Mr. Vance and Mr. Richard L. Hill present. Board President John
E. Leszczynski was not in attendance. Also present was Assistant
City Attorney Carolyn V. Pfotenhauer.
OPENING OF BIDS - RENTAL OF NEW UNIFORMS FOR VARIOUS BUREAUS AND
DEPARTMENTS WITHIN THE CITY OF SOUTH BEND
This was the date set for receiving and opening of sealed bids for
the rental of new uniforms for various Bureaus and Departments
within the City of South Bend. The Clerk tendered proofs of
publication of Notice in the South Bend Tribune and the Tri-County
News which were found to be sufficient. The following bids were
opened and publicly read:
ARATEX/MEANS SERVICE, INC.
3701 Progress Drive
South Bend, Indiana 46628
Bid was signed by Richard I. Stefaniak, Sales Manager,
Non -Collusion Affidavit was in order and a Bid Bond in the
amount of $10,000.00 was submitted.
BID:
Group #1
307 Employees on
two (2) changes of
$1.68/wk $515.76/wk
65/35 Shirts
& Pants per week
per employee
per employee
- Total inventory five
(5) Shirts &
Pants per employee
Group #II
24 Employees on
65/35 Shirts
five (5) changes of
& Pants per week per
$4.20/wk $100.80/wk
per employee
employee - Total
inventory eleven
(11) Shirts &
Pants per week
Group #III
30 Employees on one (1) change of $ .84/wk $ 25.20/wk
65/35 Coveralls per week per per employee
employee - Total inventory
three (3) Coveralls per
employee
Group #IV
10 Employees on one (1) change of
$ .84/wk
$ 8.40/wk
65/35 Shop Coats per employee -
per employee
Total inventory three (3) Shop
Coats per employee
Group #V
14 Employees on five (5) changes of
$ 3.75/wk
$ 52.50/wk
65/35 Executive Shirts per week
per employee
per employee - Total inventory
eleven (11) Executive Shirts
per employee
14 Employees on three (3) changes of
100% Polyester Executive Slacks
$ 2.52/wk
per employee
$ 35.28/wk
per week per employee - Total
inventory seven (7) Executive
Slacks per employee
Total Weekly Billing
$737.94
Total Billing Two (2) Years (104 weeks)
$76,745.76
REGULAR MEETING FEBRUARY 4, 1985
In consideration of the contents of this bid,
both parties shall agree to the following
terms and conditions:
1. All merchandise and equipment offered as
part of this bid shall remain the
property of Aratex & Means Services, Inc.
2. All merchandise lost or ruined or not
returned at the expiration of this --
agreement shall be paid for at replace-
ment rates indicated from time to time
on the Rental Suppliers Replacement
Rate Schedule.
3. All garments may be inventoried from time
to time on the premises of the customer
ARROW UNIFORM RENTAL
1339 Healy Street
Kalamazoo, Michigan 49001
Bid was signed by Thomas R. Andris, President and Robert
Andris, Secretary, Non -Collusion Affidavit was in order and a
Certified Check in the amount of $8,522.80 was submitted.
BID:
GROUP I
(307) 2 changes/5 shirts/5 pants
(unit price $1.85) $ 567.95
GROUP II
(24) 5 changes/11 shirts/11 pants
(unit price $4.75) 114.00
GROUP III
(30)
GROUP IV
(10)
GROUP V
1 changes/3 overalls
(unit price $1.10)
1 change/3 shop coats
(unit price $1.00)
(14) 5 change/11 dress shirts
3 change/7 dress pants
(unit price $6.75)
WEEKLY TOTAL
104 WEEKS TOTAL
33.00
10.00
94.50
$ 819.50
$85,228.00
MONARCH, INC.
812 North Wilber Street
South Bend, Indiana 46628
Bid was signed by Juhne Shultz, President and Diana Moore,
Secretary, Non -Collusion Affidavit was in order and a
Certified Check in the amount of $7,968.27 was submitted.
BID:
GROUP I 307 2 changes-5 shirts-5 pants
$1.74 ea. _ $534.18
GROUP II 24 5 changes-11 shirts-ll pants
$4.50 ea. _ $108.00
GROUP III 30 1 change-3 coveralls
$1.00 ea. _ $30.00
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1
J
REGULAR MEETING FEBRUARY 4, 1985
5
GROUP IV
10
1 change-3 coveralls
or shop frocks
$1.00
ea. _ $10.00
GROUP V
14
5/3 changes-11
shirts-7
pants -dress
$6.00
ea. _ $84.00
WEEKLY
TOTAL
$766.18
104 WEEK
TOTAL
$79,682.72
This bid includes
special emblems
for the
Water
Department.
We will furnish a 3 x
5 Bureau
emblem, not
a 2 x
3.
Upon a motion made by Mr. Hill, seconded by Mr. Vance and carried,
the above bids were referred to the City Controller's office for
review and recommendation.
OPENING OF BIDS - ONE (1) CLASS "A" TRIPLE COMBINATION MOTORIZED
FIRE APPARATUS
This was the date set for receiving and opening of sealed bids for
the above referred to equipment. The Clerk tendered proofs of
publication of Notice in the South Bend Tribune and the Tri-County
News which were found to be sufficient. The following bids were
opened and publicly read:
PETER PIRSCH & SONS COMPANY
1308 35th Street
Kenosha, Wisconsin 53141
Bid was signed by W. Andrew Sale, Non -Collusion Affidavit was
in order and a 10% Bid Bond was submitted.
BID:
1 A Peter Pirsch Commercial Pumper on a
1985 Ford F-8000 with 1000 GPM two stage
pumping equipment including aluminum
body, all requested equipment as per
specifications and exception. $102,928.93
Trade In 1977 Mack Deduct: $10,000
Delivery - 90 days after receipt of chassis
Prices firm for 30 days except for government
mandated changes and or changes from Ford
Motor Co.
HALTERMAN'S GENERAL FIRE SAFETY & EQUIPMENT
P. 0. Box 97
Macy, Indiana 46951
Bid was signed by Lessel L. Halterman, Non -Collusion Affidavit
was in order and a 10% Bid Bond was submitted.
BID:
1 Boardman 1000 GPM Class A Triple
Combination Motorized Fire Apparatus
FOB South Bend
Delivery: Approximately 90-120 Calendar
days after receipt of Chassis.
Terms: The above price is based upon a
progress payment of $40,000.00 upon receipt
of the chassis and pump in our Oklahoma City
facilities. If you desire to make one lump
sum payment upon delivery of the completed
unit please add $1,652.00 to the above
quoted price.
$119,635.00
0
REGULAR MEETING
FEBRUARY 4, 1985
Trade-in one Mack 1977 Model MB $11,000
TOTAL
CLARIFICATIONS:
1. Delivery will be made 90-120 days
after receipt of chassis. Ford Motor
Co. is currently quoting 120-150 days
for delivery.
2. Warranty work performed by the City
of South Bend maintenance shop, and charged
to.the Boardman Co. will be acceptable, so
long as prior approval is obtained.
3. Payment terms will be cash upon delivery
and acceptance.
4. Rear shock absorbers are not available
from Ford.
5. We are providing a single key starter
with the key chained to the dash.
6. Brakes will be "Cam" type.
7. Our tank fill line uses a 1/4 turn ball
valve, with a separate pump bypass line.
$108,635.00
8. Alternate price for steel body. DEDUCT: $3,500.00
EXCEPTION: to 90 day and the $20.00 late delivery
chg. (a day).
SHAMROCK FORD TRUCK SALES, INC.
P. 0. Box 3785
South Bend, Indiana 46619
Bid was signed by Brad S. Tinkham, Non -Collusion Affidavit was
in order and a 10% Bid Bond was submitted.
BID:
1 Boyer 1000 GPM 2-Stage Pumper on New
Ford F8000 Chassis
Trade Engine 3 (1977 Mack)
Net Bid
Payment per Bid Request
This price is firm for 30 days
Delivery - Approximately 6 to 8 months
CANNOT ACCEPT PENALTY CLAUSE
$105,911.76
15,000.00
$ 90,911.76
MIDWEST FIRE AND SAFETY EQUIPMENT COMPANY, INC.
1605 Prospect Street
Indianapolis, Indiana 46203
Bid was signed by Thomas Frederick, Authorized Sales
Representative for Pierce Mfg., Inc., Non -Collusion Affidavit
was in order and a 10% Bid Bond was submitted.
BID:
1 set Pierce triple combination fire
fighting apparatus Model Minuteman
(aluminum) body.
Cash Price $ 77,832.25
1
1
1
REGULAR MEETING FEBRUARY 4, 1985
1 1985 Ford F-8000 conventional chassis.
Cash Price 35,142.00
Note: We are not considering a trade-in.
Delivery: Depending on delivery of the
chassis, completed unit to
be 8-10 months.
MICHIANA MACK, INC.
2802 Home Street
Mishawaka, Indiana 46545 for
3-D Fire Apparatus, Inc.
Jaycee Road
Shawano, Wisconsin 54166
Bid was signed by Dennis Zeman, President, 3-D Fire Apparatus,
Inc., Non -Collusion Affidavit was in order and a 10% Bid Bond
was submitted.
BID:
1 Class "A" Triple Combination Motorized
Fire Apparatus per your specifications $106,918.00
Trade-in one (1) 1977 Mack Model MB
Number MB685FC1044 17,500.00
Delivery 365 calendar days after award
of contract (This will be max. amount
of time.)
Upon a motion made by Mr. Vance, seconded by Mr. Hill and carried,
the above bids were referred to the Fire Department for review and
recommendation.
APPROVE COMMUNITY DEVELOPMENT CONTRACT
The following Community Development Contract was presented to the
Board for approval:
BUSINESS DEVELOPMENT CORPORATION OF SOUTH BEND, MISHAWAKA, ST.
JOSEPH COUNTY, INDIANA
1ST SOURCE BANK
NATIONAL BANK & TRUST COMPANY
ST. JOSEPH BANK & TRUST COMPANY
WESTERN STATE BANK
WESTERN AVENUE COMMERCIAL LOAN GUARANTEE FUND
The targeted goal for the Western Avenue Commercial Loan
Guarantee Fund is to make 20 commercial improvement loans
within the Western Avenue Commercial Strip area during the
term of this Agreement. The initial fund of $149,918.00 shall
be divided into four (4) equal portions of $37,479.50 to be
deposited into the participating banks.
Upon a motion made by Mr. Vance, seconded by Mr. Hill and carried,
the above Contract was approved and executed.
ADOPTION OF RESOLUTION NO. 4-1985 - SALE OF CITY -OWNED PROPERTY AT
1614 SOUTH SCOTT STREET
Upon a motion made by Mr. Vance, seconded by Mr. Hill and carried,
the following Resolution No. 4-1985 for the sale of City -owned
property at 1614 South Scott Street was adopted:
RESOLUTION NO. 4-1985
WHEREAS, the Board of Public Works of the City of South
Bend, Indiana, has compiled a current detailed inventory of
all real property owned by the City of South Bend; and
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REGULAR MEETING
FEBRUARY 4, 1985
WHEREAS, the Board of Public Works has reviewed said
inventory of all real property owned by the City of South
Bend are not necessary to the public use and are not set
aside by State or City laws for public purposes; and
WHEREAS, the Board of Public Works now wishes to take
the necessary action to make it possible for the Board, in
the future, to sell said parcels of real estate pursuant to
State Statutes.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public
Works of the City of South Bend, Indiana:
That the parcel of real estate owned by
the City contained in the following list
is not necessary to the public use and
is not set aside by State or City laws
for public purposes:
ADDRESS: DEED NO.
1614 S. Scott 1043
ADOPTED this 4th day of February, 1985.
BOARD OF PUBLIC WORKS
s/Richard L. Hill
s/Michael L. Vance
ATTEST:
s/Sandra M. Parmerlee, Clerk
ADOPTION OF RESOLUTION NO. 5-1985 - DISPOSAL OF OBSOLETE VEHICLE
(STREET DEPARTMENT)
In a letter to the Board, John E. Leszczynski, Director, Public
Works advised that the Street Department owns an old armored truck
that has not been used for several years for any purpose. The
vehicle has very little value and the Department would like to
dispose of it. Upon a motion made by Mr. Vance, seconded by Mr.
Hill and carried, the following Resolution No. 5-1985 was adopted:
RESOLUTION NO. 5-1985
WHEREAS, it has been determined by the Board of Public
Works that the following Street Department vehicle is no
longer suitable for the purpose for which it was intended
and no longer needed by the City of South Bend:
1960 Chevrolet Truck
Model # 0051
Serial # 00512F123408
WHEREAS, Indiana Code 36-1-11-6 permits and establishes
procedure for disposal of personal property which is unfit
for the purpose for which it was intended which is no longer
needed by the City.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works
of the City of South Bend that the vehicle listed above is not
fit for the purpose for which it was intended and is of minimal
value.
BE IT FURTHER RESOLVED that said vehicle be disposed of and
removed from the City Vehicle Inventory.
1
REGULAR MEETING
FEBRUARY 4, 1985
ADOPTED this 4th day of February, 1985.
BOARD OF PUBLIC WORKS
s/Richard L. Hill
s/Michael L. Vance
ATTEST:
s/Sandra M. Parmerlee, Clerk
ADOPTION OF RESOLUTION NO. 6-1985 - TRANSFER OF OBSOLETE STREET
DEPARTMENT VEHICLE TO THE CASS COUNTY SHERIFF'S DEPARTMENT
In a letter to the Board, John E. Leszczynski, Director, Public
Works advised that the Street Department owns an old armored truck
that has not been used for several years for any purpose. The
vehicle has very little value and the Department would like to
dispose of it. He further advised that the Cass County Sheriff's
Department has expressed an interest in acquiring this vehicle so
that it can be rebuilt for use as a SWAT truck. Resolution No.
5-1985, adopted by the Board this date, authorizes disposal of
said vehicle by the City of South Bend. Upon a motion made by Mr.
Vance, seconded by Mr. Hill and carried, the following Resolution
No. 6-1985 transferring the vehicle to the Cass County Sheriff's
Department was adopted:
RESOLUTION NO. 6-1985
WHEREAS, by adoption of Resolution No. 5-1985, the
Board of Public Works on February 4, 1985, determined
that the following Street Department vehicle was no
longer suitable for the purpose for which it was intended
and no longer needed by the City of South Bend:
1960 Chevrolet Truck
Model # 0051
Serial # OC12F123408
WHEREAS, the Cass County Sheriff's Department has
expressed an interest in acquiring said vehicle for pur-
poses of rebuilding it for use as a SWAT truck; and
WHEREAS, Indiana Code 36-1-11-8 permits the transfer
or exchange of property with another governmental entity.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public
Works of the City of South Bend, that the vehicle listed
above be transferred, for the sum of One Dollar ($1.00),
to the Cass County Sheriff's Department for the purposes
of rebuilding said vehicle for use by that department.
BOARD OF PUBLIC WORKS
s/Richard L. Hill
s/Michael L. Vance
ATTEST:
s/Sandra M. Parmerlee, Clerk
ADOPTED this 4th day of February, 1985.
APPROVE PROJECT COMPLETION AFFIDAVIT - CONSTRUCTION OF CITY
CEMETERY STORAGE BUILDING (REAR OF 214 NORTH ELM STREET)
Mr. Vance advised that Kaser-Spraker Construction, Inc., 25487
West State Road 2, P.O. Box 3605, South Bend, Indiana, has
REGULAR MEETING FEBRUARY 4, 1985
submitted a Project Completion Affidavit indicating a final cost
of $44,624.00 for the above referred to project. He further
advised that Change Order No. 1, approved by the Board on October
29, 1984, decreased by $17,900.00 the original contract amount of
$62,524.00 making the new contract sum $44,624.00. Upon a motion
made by Mr. Vance, seconded by Mr. Hill and carried, the Project
Completion Affidavit was approved and the three-year Maintenance
Bond as submitted was filed.
APPROVE AMENDED FINAL ASSESSMENT ROLL NO. 2992- LANDMARK BUSINESS
PARK STORM SEWER AND PAVEMENT PROJECT
Mr. Vance advised that an Amended Final Assessment Roll No. 2992
for the Landmark Business Park Storm Sewer and Pavement Project is
being presented to the Board at this time. The amended Assessment
Roll reflects the current ownership of the property involved in
this project. There are no other changes. Upon a motion made by
Mr. Vance, seconded by Mr. Hill and carried, amended Final
Assessment Roll No. 2992 as submitted was approved and referred to
the County Treasurer's office and the Barrett Law Department for
final processing.
REQUEST OF ALSAC-ST. JUDE'S CHILDREN'S RESEARCH HOSPITAL TO
CONDUCT ANNUAL "SUPERWALK" - MAY 11, 1985 - REFERRED
In a letter to the Board, Ms. Annemarie Yanko, Volunteer
Chairperson for St. Jude Children's Research Hospital "Superwalk",
57320 Alan Road, South Bend, Indiana, advised that ALSAC-St. Jude
Children's Research Hospital would like to conduct "Superwalk" on
the public sidewalks and in Potawatomi Park on Saturday, May 11,
1985 from 9:00 a.m. until 2:00 p.m.
The route to be walked is a short one (1) mile course starting and
ending at the small pavilion on Wall Street across from the
Potawatomi Park Pool. From there walkers will walk around the
block, taking Ironwood to Mishawaka Avenue to Greenlawn back to
Wall Street. Walkers will utilize restroom facilities at
Potawatomi Park and refreshments will be served in the park.
All the proceeds will go to St. Jude Children's Research Hospital
to help fight against catastrophic diseases in children.
Upon a motion made by Mr. Vance, seconded by Mr. Hill and carried,
the above request was referred to the Bureau of Traffic and
Lighting, Police Department Traffic Division and Park Department
for review and recommendation.
REQUEST OF DYE PLUMBING AND HEATING, INC. TO ERECT TEMPORARY
TRAILER REFERRED
In a letter to the Board, Mr. Charles Prestin, Vice -President, Dye
Plumbing & Heating, Inc., Mechanical Contractors, 3535 Monroe
Street, LaPorte, Indiana, requested permission to park a forty
(40) foot storage trailer on Navarre Street adjacent to Memorial
Hospital for a duration of six (6) to eight (8) weeks, effective
January 29, 1985. The trailer will be used for storage of
construction supplies for construction at Memorial Hospital. Upon
a motion made by Mr. Vance, seconded by Mr. Hill and carried, the
above request was referred to the Bureau of Traffic and Lighting,
Police Department Traffic Division and Building Department for
review and recommendation.
APPROVE SECONDHAND DEALERS LICENSE APPLICATIONS FOR:
1. U.S. AMVETS
2. WESTERN ELECTRONICS OR CHAPIN TV AND
REFER SECONDHAND DEALER LICENSE APPLICATION OF THIEVES MARKET TO
CITY ATTORNEY'S OFFICE
Mr. Vance advised that the following three (3) secondhand dealers
license applications have been received:
REGULAR MEETING
FEBRUARY 4, 1985
1
1. NAME:
BY:
ADDRESS:
FOR THE PURPOSE OF SELLING:
2. . NAME:
BY:
ADDRESS:
FOR THE PURPOSE OF SELLING:
3. NAME:
BY:
ADDRESS:
FOR THE PURPOSE OF SELLING
U. S. AMVETS
JAMES F. REAVES
1015 SOUTH MICHIGAN STREET
USED CLOTHING & APPLIANCES
WESTERN ELECTRONICS OR
CHAPIN TV
VENDEL VEGH
1530 WESTERN AVENUE
B/W & COLOR TV'S & STEREOS
THIEVES MARKET
DAVID A. CIESIOLKA
2309 EAST EDISON
DISHES, FURNITURE, BOOKS
Mr. Vance further advised that favorable recommendations have been
received from the Bureau of Traffic and Lighting, Department of
Code Enforcement, Police Department and Fire Department on the
above applications. Upon a motion made by Mr. Vance, seconded by
Mr. Hill and carried, the license applications for U.S. Amvets and
Western Electronics or Chapin TV were approved and referred to the
Deputy Controller's office for issuance of permits.
Mr. Hill advised that there has been some discussion regarding the
types of items sold at the Thieves Market, particularly precious
metals and the possible need of a Precious Metals license. He
recommended that the Secondhand Dealer's License application of
Thieves Market be referred to the City Attorney's office.
Therefore, upon a motion made by Mr. Hill, seconded by Mr. Vance
and carried, the Secondhand Dealer license application for the
Thieves Market was referred to the City Attorney's office for
review and recommendation
APPROVE RELEASE OF CONTRACTOR'S BOND
Mr. Melvin Humphrey, Engineering Department, recommended that the
Contractor's Bond for C. E. Stafford Construction be released
effective February 4, 1985. Upon a motion made by Mr. Vance,
seconded by Mr. Hill and carried, the above Contractor's Bond was
released.
APPROVE TRAFFIC CONTROL DEVICE
Upon a motion made by Mr. Vance, seconded by Mr. Hill and carried,
the following one (1) traffic control device was approved:
1. NEW INSTALLATION - STOP SIGN - On Johnson at Linden.
(Offset Intersection - uncontrolled).
APPROVE HANDICAPPED PARKING PERMIT
Upon a motion made by Mr. Vance, seconded by Mr. Hill and carried,
the following one (1) handicapped parking permit application was
approved and referred to the Deputy Controller's office for
issuance of a permit:
Agnes Smith, 1214 S. 29th St., S.B.
FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT
A report from the Department of Code Enforcement indicating a
total of twenty (20) properties cleaned from January 28, 1985 to
February 1, 1985 was submitted. Upon a motion made by Mr. Vance,
seconded by Mr. Hill and carried, the report as submitted was
filed.
42
REGULAR MEETING
FEBRUARY 4, 1985
FILING OF CERTIFICATES OF INSURANCE
Upon a motion made by Mr. Vance, seconded by Mr. Hill and carried,
the following Certificates of Insurance were accepted and filed:
1. Rieth-Riley Construction Company, Inc.
311 West Madison Street
Goshen, Indiana 46526
2. Walsh & Kelly, Inc.
1700 East Main Street
Griffith, Indiana 46319
APPROVE CLAIMS
Deputy City Controller Carol M. Sanders submitted Claim Docket No.
2145 through Claim Docket No. 2562 and recommended approval. Upon
a motion made by Mr. Vance, seconded by Mr. Hill and carried, the
claims were approved and the report filed.
ADJOURNMENT
There being no further business to come before the Board, upon a
motion made by Mr. Vance seconded by Mr. Hill and carried, the
meeting adjourned at 9:57 a.m.
Richard L. Hill a
. - 0", - 0 21a� 1
Michael L. Vance
ATTEST:
Sandra M. Parmerlee, Clerk