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Home My WebLink About01/28/85 Board of Public Works MinutesREGULAR MEETING JANUARY 28, 1985 u 1 The regular meeting of the Board of Public Works was convened at 9:38 a.m. on Monday, January 28, 1985, by President John E. Leszczynski, with Mr. Leszczynski and Mr. Richard L. Hill present. Board member Michael L. Vance was not in attendance. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the request to advertise for the receipt of bids for the East Race Fence Project was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill, and carried, the minutes of the January 22, 1985, regular meeting of the Board were approved. APPROVE RELEASE AND SATISFACTION OF AGREEMENT - PROJECT NO. 9-46 kRE: REPLACEMENT OF SIXTEEN LIGHT POLES ON WASHINGTON BOULEVARD) Mr. Leszczynski advised that this Release and Satisfaction of Agreement - Project No. 9-46 is pursuant to an Agreement dated August 1, 1984, between Arrow Electric, Inc., Englewood Electrical Supply Company, The Dow Chemical Company and the City of South Bend. The original Agreement provided for the replacement of sixteen (16) light poles on Washington Boulevard, that were defective, at no cost to the City. As the replacement of the poles has been completed, the Release presented today releases all claims of every kind and nature against the parties referred to above for replacement of the light poles. The Release specifically releases Arrow Electric, Inc. and Auto -Owners (Mutual) Insurance Company, under its Maintenance Bond filed with the City in conjunction with this project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above referred to Release and Satisfaction of Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS AND ADDENDA The following Community Development Contracts and Addenda were presented to the Board for approval: CHAMBLEE SOUTHEAST NEIGHBORHOOD CENTER, INC. CHAMBLEE SOUTHEAST NEIGHBORHOOD ACTIVITY The targeted goal for this activity is to be open 240 days for public access to the Center and its services. The total cost of this activity shall not exceed $4,500.00. Funds for this activity may be used only for telephone and gas costs. NEW BUSINESS FACILITIES, INC. BUSINESS AND TECHNOLOGY CENTER OPERATING ACTIVITY The targeted goal for this activity is that 51% of the jobs created through the operation of the center must be available to low/moderate income individuals. The total cost of this activity shall not exceed $20,000.00. ADDENDUM II HANSEL NEIGHBORHOOD CENTER HANSEL NEIGHBORHOOD CENTER REHABILITATION ACTIVITY Addendum II provides for the extension of the Timetable of this Contract through September 30, 1985. ADDENDUM I NEIGHBORHOOD HOUSING SERVICES OF SOUTH BEND NHS RECEIVERSHIP ACTIVITY Addendum I indicates the addition of two (2) cost categories for insurance costs and attorney fees associated with the rehabilitation of 713 Lindsey Street. 0 REGULAR MEETING JANUARY 28, 1985 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Contracts and Addenda were approved and executed. APPROVE AUTHORIZATION OF POWER OF ATTORNEY FOR REVENUE RULING REQUEST (PALAIS ROYALE) Mr. Richard L. Hill, City Attorney, requested that the Board give him authorization as City Attorney to execute Department of the Treasury, Internal Revenue Service Form 2848 known as Power of Attorney and Declaration of Representative, requesting a ruling by the Internal Revenue Service that contributions to the City for the purpose of the Morris Civic Auditorium expansion into the Palais Royale building are tax deductible. Mr. Hill additionally submitted two (2) other letters making certain representations and requests which would also be executed by him as City Attorney. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Mr. Hill was authorized to execute IRS Form 2848 Power of Attorney and Declaration of Representative. ADOPTION OF RESOLUTION NO. 3-1985 - DISPOSAL OF OBSOLETE VEHICLE (POLICE DEPARTMENT) In a letter to the Board, Police Chief Charles T. Hurley, advised that damages recently incurred to Mechanical #734 of the Police Department vehicle fleet exceeds the value of the unit. However, the Department must keep the unit until restitution is made or pending the outcome of any possible litigation. He advised that this vehicle should be removed from the Vehicle Inventory. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following Resolution No. 3-1985 was adopted: RESOLUTION NO. 3-1985 WHEREAS, it has been determined by the Board of Public Works that the following Police Department vehicle has recently sustained damages which exceeds the value of the unit: POLICE DEPARTMENT - 1977 FORD GRANADA (BROWN) MECHANICAL # 734 Serial No. 7W81L121413 WHEREAS, Indiana Code 36-1-11-6 permits the disposal of personal property no longer needed or obsolete. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the vehicle listed above is damaged beyond repair and not needed by the City of South Bend. BE IT FURTHER RESOLVED that the Bureau of Vehicle Maintenance be authorized to dispose of said vehicle and to remove same from the City Vehicle Inventory. ADOPTED this 28th day of January, 1985. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Richard L. Hill ATTEST: s/Sandra M. Parmerlee, Clerk REGULAR MEETING JANUARY 28, 1985 C 1 APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately thirteen (13) abandoned vehicles, nine (9) of which are valued at over $100.00 and all of which are being stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved and a date of February 11, 1985, was established for the receiving and opening of sealed bids. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - EAST RACE FENCE PROJECT In a letter to the Board, Mr. Joseph J. Pluta, P.E., Director, Division of Engineering, requested that the Board advertise for the receipt of bids for the above referred to project. Mr. Leszczynski advised that the Engineer's Estimate for this project is $30,000.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE RECOMMENDATION TO REJECT BIDS - PLAZA MAINTENANCE FACILITY REMODELING ("OLD" NEWMAN'S BUILDING) Mr. Leszczynski advised that after conferring with the Engineering Department and the Redevelopment Department the bids received on January 21, 1985 and opened by the January 22, 1985, for the above referred to project, it recommendation that the bids be rejected as they exceed projections for this project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendation was accepted and the bids rejected. concerning Board on is their the cost APPROVE LICENSE APPLICATION - RUBBISH AND GARBAGE Mr. Leszczynski advised that the following three (3) Rubbish and Garbage license applications have been received: 1. Alex Rowell 1248 South Bend Avenue, S.B. 2. Industrial Plant Service, Inc. 2425 W. Western, S.B. 3. City of South Bend 3113 Riverside Dr., S.B. It was noted that inspections of the trucks to be used had been conducted by the Solid Waste Bureau and all applicants were found to be in compliance. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance. APPROVE HANDICAPPED PARKING PERMIT Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following one (1) handicapped parking permit application was approved and referred to the Deputy Controller's office for issuance of a permit: Marion K. Borysiak, 15785 Juday Lake Dr., S.B. b REGULAR MEETING JANUARY 28, 1985 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code total of ten (10) properties cleaned January 25, 1985, was submitted. Upon Leszczynski, seconded by Mr. Hill and submitted was filed. APPROVE CLAIMS Enforcement indicating a from January 22, 1985 to a motion made by Mr. carried, the report as Ms. Jane Cleaver, Executive Director, St. Joseph County Job Training Program submitted two lists containing sixty (60) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 1261 through Claim Docket No. 2144 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the meeting adjourned at 9:50 a.m. _ _ ALL.♦ �. wn.�-'ffi WP-"h-n- E.' eszcz Richard L. Hill ATTEST: Sandra M. Parmerlee, Clerk 1 1 1