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HomeMy WebLinkAbout01/22/85 Board of Public Works MinutesREGULAR MEETING JANUARY 22, 1985 The regular meeting of the Board of Public Works was convened at 9:39 a.m. on Tuesday, January 22, 1985, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Hill, seconded by Mr. Vance, and carried, the minutes of the January 14, 1985, regular meeting of the Board were approved. OPENING OF BIDS - PLAZA MAINTENANCE FACILITY REMODELING ("OLD" NEWMAN'S BUILDING) Mr. Leszczynski advised that January 21, 1985, was the date set for the receiving of sealed bids for the above referred to project. As City offices were closed on January 21st in observance of Martin Luther King, Jr.'s birthday, bids received were opened this date. Mr. Joseph J. Pluta, P.E., Director, Division of Engineering, advised that the Engineer's Estimate for this project is $45,000.00. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ZIOLKOWSKI CONSTRUCTION, INC. BID: $62,331.00 1005 South Lafayette P.O. Box 1106 South Bend, Indiana 46624 Bid was signed by Ben Ziolkowski, President and Roberta Ziolkowski, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. KASER-SPRAKER CONSTRUCTION, INC. BID: $64,874.00 25487 West State Road 2 P.O. Box 3605 South Bend, Indiana 46619 Bid was signed by Gary L. Spraker, President and Daniel H. Kaser, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. VAN OVERBERGHE BUILDERS, INC. BID: $63,756.00 57440 Peggy Drive South Bend, Indiana 46619 Bid was signed by Gerard Vanoverberghe, President and Hilary R. Van Overberghe, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. CASTEEL CONSTRUCTION CORPORATION BID: $58,800.00 23086 West Ireland Road P. O. Box 628 South Bend, Indiana 46624 Bid was signed by R. V. Casteel, President and Walter Renwick, Secretary, Non -Collusion Affidavit was in order and a 5% Bid - Bond was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Engineering Department for review and recommendation. COMPRESSOR, MODEL K-15 E3 - Mr. Leszczynski advised tha for the receiving of sealed (FIRE DEPARTMENT) t January 21=,. 1985, bids for the sale 1) MAKO 3200 PSI was the date set of the above REGULAR MEETING JANUARY 22, 1985 referred to equipment. As City offices were closed on January 21st in observance of Martin Luther King, Jr.'s birthday, bids received were opened this date. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: EDWARDS ELECTRIC & REFRIGERATION COMPANY, INC. 545 South East Street Indianapolis, Indiana 46225 LIBERTY TOWNSHIP FIRE DEPART - MENT, INC. North Liberty, Indiana BREATHING AIR SYSTEMS DIVISION SUB -AQUATICS, INC. 8855 East Broad Street Reynoldsburg, Ohio 43068 CARPENTER'S 1102 West 7th Street Anderson, Indiana 46011 BID: $ 940.00 BID: $1,500.00 BID: $ 850.00 BID: $ 907.00 Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the high bid of the Liberty Township Fire Department in the amount of $1,500.00 was accepted and approved. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES Mr. Leszczynski advised that January 21, 1985, was the date set for the receiving of sealed bids for the sale of approximately twelve (12) abandoned vehicles, none of which are valued at over $100.00 and all of which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. As City offices were closed on January 21st in observance of Martin Luther King, Jr.'s birthday, bids received were opened this date. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Mr. Travis Lack Hurwich Iron Company 1610 Circle Avenue South Bend, Indiana Vehicle No. 1 $15.00 Vehicle No. 7 $15.00 2 15.00 8 15.00 3 15.00 9 15.00 4 15.00 10 15.00 5 15.00 11 15.00 6 15.00 12 15.00 Mr. James A. Guy II J & D Transportation, Ltd. P.O. Box 215 South Bend, Indiana Vehicle No. 2 $35.00 Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 South Gertrude Street South Bend, Indiana 46680 1 ME REGULAR MEETING JANUARY 22, 1985 Vehicle No. 1 $10.75 Vehicle No. 7 $ 7.75 2 7.75 8 7.75 3 10.75 10 10.75 4 15.75 11 7.75 5 7.50 12 15.75 6 10.75 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following bids were awarded: Hurwich Iron Company - Vehicle No. 1 $15.00 3 15.00 5 15.00 6 15.00 7 15.00 8 15.00 9 15.00 10 15.00 11 15.00 TOTAL: $135.00 James A. Guy II - Vehicle No. 2 $35.00 Steve & Gene's - Vehicle No. 4 $15.75 12 15.75 TOTAL: $ 31.50 GRAND TOTAL: $201.50 OPENING AND AWARD OF BID - SALE OF CITY -OWNED PROPERTY - 1614 HIGH STREET Mr. Leszczynski advised that January 21, 1985, was the date set for the receiving of sealed bids for the sale of the above referred to City -owned property. As City offices were closed on January 21st in observance of Martin Luther King, Jr.'s birthday, bids received were opened this date. Mr. Leszczynski further advised that the property has an appraisal value of $320.00. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was received: MS. SANDRA L. HOLLINGSWORTH BID: $250.00 1622 South High Street South Bend, Indiana It was noted that on December 18, 1984, the Board accepted the bid of Mr. James D. Davis, 814 East Indiana Avenue, South Bend, Indiana, in the amount of $200.00 for this property. Since that time, however, Mr. Davis has advised that he is no longer interested in purchasing the property. Therefore, the property was again advertised for sale with bids to be opened on January 21, 1985. Upon a motion made by Mr. Vance, seconded by Mr. Hill and carried, the bid of Ms. Sandra L. Hollingsworth in the amount of $250.00 was accepted and the matter referred to the City Attorney's office for the drafting of the appropriate Purchase Agreement. APPROVE COMMUNITY DEVELOPMENT CONTRACT AND ADDENDUM The following Community Development Contract and Addendum were presented to the Board for approval: REGULAR MEETING JANUARY 22, 1985 SOUTH BEND HERITAGE FOUNDATION SOUTH BEND HERITAGE PROGRAMS The targeted goals for the activities are: Administration - To provide administrative and service support for all programs and areas to be served. To assist in the significant improvement of the condition of 10 housing units in The Monroe Park and 3 housing units in the Chapin NRD areas. Residential Acquisition/Rehab/Resale Activity To acquire and rehabilitate 1 structure and to sell it to a low/moderate income household. A list of 5 potential properties for this program is due March 31, 1985. Chapin NRD Commercial Rehab - To rehabilitate 2 deteriorated commercial structures. A list of 10 potential properties for this program is due March 31, 1985. Colfax Cultural Center Acquisition To raise the funds needed to acquire the CCC to ensure its continued use as a neighborhood center. The total cost of this activity shall not exceed $180,000.00. ADDENDUM II YOUTH SERVICE BUREAU YOUTH SERVICE BUREAU IMPROVEMENT PROJECT Addendum II provides for the additional allocation of $8,600.00 to the contract amount and expands the targeted goals which now are as follows: to repair/replace the air conditioning system at the YSB office; install new steel doors and an alarm system. Projections are to provide 4-5 short term jobs for a period of 3 weeks. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Contract and Addendum were approved and executed. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - SOUTH BEND AVENUE (NHS) PROJECT Mr. Leszczynski advised that LaFree Excavating, Inc., 11252 West 3rd Street, Osceola, Indiana, has submitted Change Order No. 1 (Final) indicating that the contract amount be increased by $6,098.85 for a new contract sum including this Change Order in the amount of $62,307.85. It was noted that there were changes in seven (7) contract items. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE REQUEST OF FAIR MUFFLER SHOPS TO ERECT TEMPORARY TRAILER Mr. Leszczynski advised that Mr. Ralph J. Wadzinski, Manager, Bureau of Traffic and Lighting and Mr. Jack Mathews, Building Commissioner, have reviewed the request of Fair Muffler Shops to erect a temporary trailer, said request submitted to the Board on January 14, 1985, and recommend approval. Mr. Mathews recommended approval subject to the following conditions: the trailer should be a manufactured type, in good repair and properly secured with tie -down; unless the trailer has built-in toilet facilities, it should not be occupied full time; any utility 1 REGULAR MEETING JANUARY 22, 1985 connection for services, such as electric, must meet all code requirements; only inert and non-flamable materials shall be stored in the trailer; the trailer be allowed for a maximum of one (1) year with an option to extend for an additional six (6) months after inspection; that the trailer is not to be located on existing parking spaces; that at least one (1) fire extinguisher be permanently placed in the trailer; that the trailer does not interfere with parking or loading areas or the ingress or egress; that the trailer be placed on a level pad on a graded area; that the front of the trailer not extend beyond the front of the primary building and that a temporary Building Permit be secured from the Building Department. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above recommendations were accepted and the request approved. REQUEST OF PEPSI BOTTLING COMPANY TO CONDUCT "DIET PEPSI 10,000 METER RUNNING SERIES AND FUN RUN - APRIL 6, 1985 - REFERRED In a letter to the Board, Daniel L. Blacketor of J. Charles Nyers, Inc., Marketing/Advertising, Suite 801, St. Joseph Bank Building, South Bend, Indiana, on behalf of Pepsi Bottling Company of South Bend, requested permission to conduct two (2) running events, the Diet Pepsi 10,000 Meter Running Series (6.2 Miles) and the Diet Pepsi Fun Run (approximately one (1) mile) to be held on Saturday, April 6, 1985 beginning at 10:00 a.m. The race called the "Diet Pepsi 10,000 Meter Running Series" is scheduled in conjunction with other similar running events across the country. Nyers, Inc. has been contracted by Pepsi Bottling Company to help organize, develop, promote and direct this running event. The race is scheduled to be part of a national promotional program for Pepsi -Cola USA and its Diet Pepsi 10,000 Meter National Championships. The route requested for the Diet Pepsi 10,000 Meter Running Series will be from Leeper Park to Pinhook Park. Runners will leave Leeper Park on Riverside Drive, turn right on Leland Avenue, left on Riverside Drive, cross Angela Boulevard, continue on Riverside to Pinhook Park. Prior to Boland Drive the runners would make a U-turn and return along the same route finishing by turning right onto Lafayette Boulevard and finishing at Park Lane. In the Diet Pepsi Fun Run it is suggested that the runners follow the same course as the 10,000 meter run. These runners would turn left on Hudson Avenue and then left on Woodward Avenue, following Woodward to California, left on California to Riverside, right on Riverside to Lafayette, right on Lafayette to finish area. It is anticipated that approximately 1,000 runners will be involved in the 10,000 Meter Running Series and 200 runners in the Fun Run. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, this request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation and to the Park Department for consideration by the Board of Park Commissioners as the use of public parks is additionally requested. REQUEST OF WOMEN'S ASSOCIATION OF THE SOUTH BEND SYMPHONY FOR TRAFFIC CONTROL ASSISTANCE - APRIL 25, 1985 REFERRED In a letter to the Board, Ms. Sue Shirrell, 1222 Garway Common, South Bend, Indiana, advised that each year the Women's Association of the South Bend Symphony presents a free concert to the fourth grade students of the South Bend and surrounding area schools. The concert this year will be held on Thursday, April 25, 1985, at the Morris Civic Auditorium. She advised that there will be two (2) concerts, back-to-back, beginning at 9:00 a.m. 0 REGULAR MEETING JANUARY 22, 1985 until 12:00 noon with approximately forty (40) buses and fifteen (15) to twenty (20) cars for each concert. Therefore, they are requesting the use of the traffic control assistance for this event. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following six (6) handicapped parking permit applications were approved and referred to the Deputy Controller';s office for issuance of permits: Gladys R. Ankney, 1501 Liberty, Apt. D, Mish. Leo Heddens, 5503 University Park Dr., Apt. B, Mish. Thelma Wojtan, 6216 Exeter Ct., S.B. Frances E. Czarnecki, 57359 Alan Rd., S.B. Elmer C. Blondell, 717 E. Altgeld, S.B. Nellie A. Parkhouse, 23500 Ardmore, S.B. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following three (3) traffic control devices were approved: NEW INSTALLATION, HANDICAPPED PARKING - 1214 S. 29TH STREET. Required for Sts. and Ambo pick-up & oxygen/medical supplies deliveries. (Couple 75 & 76. She has failing eyesight, faltering mobility due to leg and hip problems. He has severe emphysema.) NEW INSTALLATION, NO PARKING, TOW AWAY ZONE - South side of Navarre from Michigan Street, west approximately 140 ft. (Opposite the Memorial Hospital Emergency Room Drive. This order is to clarify the record. Former land use was a gas station. Recently converted - free demolition - to a hospital parking lot. Former parking restrictions were a combination of yellow curbs and signs surrounding the now abandoned station drive -ways.) NEW INSTALLATION, NO PARKING - Both sides of Vassar from Wilber to 20' east of Lawndale. (24' wide street, along Muessel Park. To provide for 2 lanes of traffic flow. APPROVE LICENSE APPLICATION - RUBBISH AND GARBAGE Mr. Leszczynski advised that the following seven (7) Rubbish and Garbage license applications have been received: 1. Powell Highsmith 3806 Linden, S.B. 2. John Lindsey 209 S. Bendix, S.B. 3. Jessie Walker, Jr. 210 N. Kenmore, S.B. 4. Elson Shelton 922 N. Olive, S.B. 1 1 Fa REGULAR MEETING JANUARY 22, 1985 5. Rebecca Swinson 615 Wenger, S.B. 6. Willie J. Alsander, Sr. 3719 W. Jefferson, S.B. 7. Horace Woods 527 E. Ohio, S.B. It was noted that inspections of the trucks to be used had been conducted by the Solid Waste Bureau and all applicants were found to be in compliance. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance. APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Leszczynski advised that the following license application has been received: NAME: CAMBODIA'S EGG ROLLS BY: Thien Van Trinh ADDRESS: 1009 Patty Lane, So. Bend, IN STAND TO BE LOCATED AT: 135 So. Michigan Street (River Bend Plaza) DATES: Calendar year 1985 FOR THE PURPOSE OF: Food sales Mr. Leszczynski further advised that favorable recommendations have been received from the Police Department, Fire Department, Department of Code Enforcement, Bureau of Traffic and Lighting and Health Department for the above application. It was noted that as the open air stand is to be located on City -owned property on River Bend Plaza, a Certificate of Insurance in the amount of $1,000,000.00 naming the City of South Bend as an additional insured will be required. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license application was approved and referred to the Deputy Controller's office for issuance. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, Certificates of Insurance for the following were accepted and filed: 1. Thomas L. Delahanty 57598 Gumwood Road Granger, Indiana 46530 2. Standard/Consolidated, Inc. 11065 Hawthorne Road Inwood, Indiana 46563 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of twenty-seven (27) properties cleaned from January 14, 1985 to January 18, 1985 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the report as submitted was filed. REGULAR MEETING JANUARY 22, 1985 APPROVE CLAIMS City Controller Michael L. Vance submitted Claim Docket No. 628 through Claim Docket No. 1260 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the claims were approved and the report filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the meeting adjourned at 9:58 a.m. Q � � O-J§ 1 14'� � " 4. � 1, - - CYn E. Leszcz n i Richard L. Hill Michael L. Vance ATTEST: Sandra M. Parmerlee, Clerk I