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HomeMy WebLinkAbout01/14/85 Board of Public Works MinutesREGULAR MEETING JANUARY 14, 1985 The regular meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, January 14, 1985, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Michael L. Vance present. Also present.was Assistant City Attorney Carolyn V. Pfotenhauer. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, a letter to HUD in support of the Teachers Credit Union Project UDAG Application was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Vance, seconded by Mr. Hill, and carried, the minutes of the January 7, 1985, regular meeting of the Board were approved. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately fourteen (14) abandoned vehicles, two (2) of which are valued at over $100.00 and all of which have been stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. It was noted that vehicles No. 1, 4, 12, and 13 were removed from the list of abandoned vehicles offered for sale as they were not ready to be sold at this time. The following bids were opened and publicly read: Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude Street South Bend, Indiana 46680 Vehicle No. 1 $ 7.50 Vehicle No. 10 $ 10.50 2 10.50 11 10.50 3 10.50 12 10.50 4 12.50 13 10.50 5 11.50 14 11.50 6 20.50 15 10.50 8 12.50 16 10.50 Mr. James A. Guy II J & D Transportation Ltd. P.O. Box 215 South Bend, Indiana 46624 Vehicle No. 2 $35.00 Mr. Travis Lack Hurwich Iron Company 1610 Circle Avenue South Bend, Indiana Vehicle No. 1 $15.00 Vehicle No. 10 $ 10.00 2 10.00 11 15.00 3 20.00 12 10.00 4 15.00 13 15.00 5 20.00 14 10.00 6 15.00 15 10.00 8 15.00 16 20.00 REGULAR MEETING JANUARY 14, 1985 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the following bids were awarded: Hurwich Iron Co. - Vehicle No. 3 $20.00 5 20.00 8 15.00 11 15.00 16 20.00 TOTAL: $90.00 Steve & Gene's - Vehicle No. 6 $20.50 10 10.50 14 11.50 15 10.50 TOTAL: $53.00 J & D Transportation - No. 2 $35.00 GRAND TOTAL: $178.00 AWARD BID - APPROXIMATELY THIRTY-FIVE (35) VEHICLES FOR THE 1985 POLICE AUTO FLEET In a letter to the Board, Police Chief Charles T. Hurley advised that the Department has reviewed the bids received on January 7, 1985, and recommend that the low bid of Gurley Leep Dodge, 51176 U.S. 31 North, South Bend, Indiana, in the amount of $381,956.05 for thirty-five (35) 1985 Dodge Diplomats be awarded. It was noted that the unit price per vehicle is $10,913.03. Additionally, the charge for rust -proofing will be $79.00 per vehicle and not $125.00 per vehicle as originally bid. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the recommendation was accepted and the bid awarded. AWARD BID - ONE (1) OR MORE STREET SWEEPERS In a letter to the Board, Mr. William Penn, Director, Division of Transportation, recommended that the Board award the low bid of Best Equipment Company, Inc., 2804 North Catherwood Avenue, Indianapolis, Indiana, in the amount of $81,548.00 for one (1) new and unused Elgin Whirlwind street sweeper mounted on International Harvester Model CO-1850, including dual controls, dual brooms and hydraulic controlled wander hose. Mr. Leszczynski advised that bids for the above referred to equipment were opened by the Board on December 31, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the recommendation was accepted and the bid awarded. AWARD BID - ONE (1) ASPHALT ROLLER In a letter to the Board, Mr. William Penn, Director, Division of Transportation, recommended that the Board award the bid of Reid Holcomb Company, Inc., 3333 West Coliseum Boulevard, Fort Wayne, Indiana, in the amount of $46,175.26 for one (1) new Tampo Model 156-A double drum asphalt roller less trade-in of Rex Roller SIN HR196-8 of $2,000.00 for a net price of $44,175.26. Mr. Penn advised that although there were two (2) suppliers with lower bids, McAllister Machinery with trade-in at $41,516.50 and Kitchen Machinery with trade-in of $42,486.00, the recommendation is based on the following reasons, not necessarily in this order: [l 1 REGULAR MEETING JANUARY 14, 1985 TAMPO DYNAPAC CC21 BOMAG 141 1. Manufactured U.S.A. Sweden Germany *2. Shipping Wt. 14,050 13,250 12,855 *3. Operating Wt. 14,900 14,445 13,914 4. Side Clearance 3.4 in. 3.4/3.7 in. 12.5 in. one side 5. Dual Operator Seats Yes No Yes 6. Transmission 2-speed 1-Range 1-Range 7. Overall Height 74" 83" 84.3" **8. Engine J.D.4239D J.D.4239DF Duetz Air Cooled 9. Spray System Intermitent one -speed one -speed 10. Amplitudes 3 2 2 *The shipping weight and operating weight on the Tampo are both higher than Dynapac or Bomag, which means that as water is used out of the system, the machine will still have more weight for compaction than the other two. **The engine in the Bomag 141 is a foreign design and would be foreign to the City maintenance staff. Additionally, the Dynapac CC21 was a John Deere 4239DF with the letter designating a flywheel assembly of special design for this machine which is also unfamiliar to the maintenance staff. The Tampo has the John Deere 4239D which is a standard production model diesel engine which may be more familiar to the maintenance staff than the others mentioned. Another consideration was the parts availability as stated in the letter copy from Tampo Manufacturing to Reid -Holcomb. Mr. Leszczynski advised that bids for the above referred to equipment were opened by the Board on December 31, 1984. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the recommendation was accepted and the bid awarded. ADOPTION OF RESOLUTION NO. 2-1985 - SCRAP AND JUNK DEALERS LICENSE FOR 1985 (SUPER AUTO SALVAGE COMPANY, INC.) Mr. Leszczynski advised that on January 7, 1985, the Board adopted Resolution No. 1-1985, recommending to the Common Council that renewal licenses be issued to seventeen (17) scrap/junk/recycling dealers. At that time, Super Auto Salvage Company, Inc., 3300 South Main Street, South Bend, Indiana, was not included in the list as they did not comply with ordinance requirements. Mr. Leszczynski further advised that since that time, a reinspection of the premises has been conducted and Super Auto Salvage is now in compliance and eligible for license renewal. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following Resolution No. 2-1985 was adopted and the Clerk was instructed to provide to the Common Council an amended Council Resolution which would include this junk dealer so final action by the Council can be taken at their meeting to be held this date: RESOLUTION NO. 2-1985 WHEREAS, a junk dealer renewal license application for the year 1985 has been received by the Board of Public Works; and WHEREAS, an inspection of the property has been completed by the Department of Code Enforcement and the Fire Prevention Bureau as required by Chapter 4, Article 4, Section 4-51 of the Municipal Code; and w REGULAR MEETING JANUARY 14, 1985 WHEREAS, the Department of Code Enforcement and the Fire Prevention Bureau have found that such premises are fit and proper for the maintenance and operation of such a business; and WHEREAS, Chapter 4, Article 4, Section 4-51 of the Municipal Code requires approval of a Resolution of the Board of Public Works recommending the renewal of the license applications. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the license renewal applications for the following junk dealer be recommended favorably based upon the satisfactory review of the property by the Department of Code Enforcement and the Fire Prevention Bureau: Super Auto Salvage Company, Inc. 3300 South Main BE IT FURTHER RESOLVED that this Resolution shall be submitted to the Common Council for its consideration and adoption of an appropriate Resolution. DATED this 14th day of January, 1985. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/Richard L. Hill s/Michael L. Vance ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE MASTER TEAMSTER AGREEMENT AND SUPPLEMENTAL AGREEMENTS City Controller Michael L. Vance submitted to the Board for approval the Agreement between the City of South Bend and Teamsters Local Union No. 364, effective January 1, 1985 through December 31, 1986. Additionally submitted were Supplemental Agreements to the Master Agreement for the following City Bureaus and Departments: - Bureau of Cemeteries - Bureau of Building Maintenance - Bureau of Waste Water - Bureau of Water - Bureau of Streets - Bureau of Vehicle Maintenance - Neighborhood Code Enforcement - Bureau of Sanitation - Bureau of Solid Waste - Bureau of Traffic and Lighting - Police Department It was noted that the Supplemental Agreement for the Police Department is a supplement to the Master Agreement entered into between the parties signed on January 10, 1983. Mr. Vance advised that the Agreements call for an increase in fringe benefits and health benefits. The Agreements reflect no wage increases in 1985 but do include a small wage increase in 1986. Additionally, the Agreements reflect some re -adjustments in job classifications. Upon a motion made by Mr. Vance, seconded by Mr. Hill and carried, the master Teamster Agreement and Supplemental Agreements were approved and executed. 1 VMM REGULAR MEETING JANUARY 14, 1985 APPROVE LETTER OF SUPPORT TO UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) RE: TEACHERS CREDIT UNION PROJECT UDAG APPLICATION Submitted to the Board for approval was a letter of support to Mr. William Hammer, Urban Development Action Grants, United States Department of Housing and Urban Development, Washington, D.C. in regards to the Teachers Credit Union Project UDAG application. Assistant City Attorney Eugenia S. Schwartz addressed the Board and advised that HUD is giving last minute scrutiny to the application that has been sent to them for Teachers Credit Union (TCU). In response to a number of questions they have raised, there has been a rearrangement of the relationship of the parties involved in regards to the parking lot to be constructed as well as the use of Section 108 funds for the project. She advised that the funds have already been appropriated by the Common Council. The letter provides evidence of commitments by TCU, the Redevelopment Commission and the City for construction, financing and ownership of the parking facility to be located adjacent to the proposed TCU headquarters building in downtown South Bend. Teachers Credit Union will construct the parking facility on land owned by Redevelopment, Redevelopment will purchase the completed facility from TCU with Redevelopment bond funds and Section 108 funds and will lease the parking facility back to TCU, and the City will commit Section 108 funds to Redevelopment for use in that purchase. TCU currently holds a leasehold interest in the vacant property located at the southwest corner of West Washington and South Michigan Streets. This property is owned by Redevelopment. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the letter of support was approved and executed. It was noted that the letter will also be executed by Mr. F. Jay Nimtz, President of the South Bend Redevelopment Commission, Mr. W. B. Hawkins, President, Teachers Credit Union and Mayor Roger O. Parent. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following nine (9) Community Development Contracts were presented to the Board for approval: DEPARTMENT OF REDEVELOPMENT HUM VILLAGE INDUSTRIAL PARK DEVELOPMENT ACTIVITY The targeted goal for this activity is to produce a viable plan for the development of an industrial park that would assist in the community's economic growth. The total cost of this activity shall not exceed $15,000.00 DEPARTMENT OF REDEVELOPMENT EAST BANK DEVELOPMENT ACTIVITY The targeted goal for this activity is to complete acquisition/relocation activities as well as to further enhance the physical and functional improvements initiated in the area. The total cost of this activity shall not exceed $150,000.00 LA SALLE-FILLMORE NEIGHBORHOOD CENTER, INC. LA SALLE PARK NEIGHBORHOOD CENTER The targeted goal for this activity is to open 240 days for public access to the Center and the services it provides. The total cost of this activity shall not exceed $4,500.00. Funds for this activity may be used only for telephone and electricity costs. e. REGULAR MEETING JANUARY 14, 1985 SPECIALIZED TRANSPORTATION SYSTEM OF ST. JOSEPH COUNTY, INC. SPECIALIZED TRANSPORTATION SERVICE The targeted goal for this activity is to provide 7,500 one-way trips to handicapped persons residing within the corporate boundaries of the City of South Bend. The total cost of this activity shall not exceed $43,000.00 which will be reimbursed to the Specialized Transportation System on a cost per trip basis. The cost per trip will be determined at the beginning of the contracting period. NORTHEAST NEIGHBORHOOD COUNCIL, INC. NORTHEAST NEIGHBORHOOD COUNCIL The targeted goal for this activity is to be open 240 days for public access to the Center and the services it provides. The total cost of this activity shall not exceed $4,500.00. Funds for this activity may be used only for telephone and gas costs. LEGAL SERVICES PROGRAM OF NORTHERN INDIANA, INC. LEGAL SERVICES ACTIVITY The targeted goal for this activity is to provide 1700 persons with legal counseling or referral services. The total cost of this activity shall not exceed $52,000.00. MADISON CENTER, INC. RAPE CRISIS COUNSELING ACTIVITY The targeted goal for this activity is to counsel 36 victims and provide outreach and support services to 300 non -victim individuals. The total cost of this activity shall not exceed $28,466.00. YOUNG WOMEN'S CHRISTIAN ASSOCIATION WOMEN'S CRISIS SHELTER ACTIVITY The targeted goal for this activity is to provide shelter to 150 women and children. The total cost of this activity shall not exceed $24,000.00. DEPARTMENT OF PUBLIC WORKS GENERAL STREET IMPROVEMENTS ACTIVITY The targeted goal for this activity is to improve 100 blocks within the Neighborhood Revitalization Area through slurry and paving programs. The other activities to be completed with these funds are: 1. NHS Public Works - Northeast 2. Chapin Street Neighborhood Revitalization District Public Works 3. Monroe Park Truck Access The total cost of this activity shall not exceed $460,000.00. Each individual project may not exceed the following: 1. NHS Public Works - Northeast $ 75,000.00 2. Chapin Street NRD $ 50,000.00 3. Monroe Park Truck Access $ 60,000.00 4. Street Improvements $275,000.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Contracts were approved and executed. APPROVE AND EXECUTE PETITIONS TO RELEASE ACCRUED TAX AND REMOVE PROPERTY FROM TAX ROLLS Board Attorney Carolyn V. Pfotenhauer submitted to the Board two (2) Petitions to Release Accrued Tax and Remove Property from Tax Rolls for the following parcels of property: 1. PROPERTY: 405.57' x 972.68' E. 1/2 NE 1/4 9.06A Sec. 30 37 3E KEY NUMBER: 23 1040 2235 AMT. OF TAXES: $125.85 1 REGULAR MEETING JANUARY 14, 1985 2. PROPERTY: 223.9' N& s X 471.4' E& W BEG 1165.07' S & 501.28 W OF NE COR. 2.423A SEC. 30 37 3E KEY NUMBER: 23 1040.2234 AMT. OF TAXES: $33.18 It was noted that the acquisition of this property by the City was required in order to construct a retention basin at the location. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Petitions were approved and executed. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - RENTAL OF UNIFORMS FOR VARIOUS DEPARTMENT AND BUREAUS In a letter to the Board, City Controller Michael L. Vance advised that the City furnishes uniforms to its Teamster members as a bargained fringe benefit. Those uniforms are rented as a result of bids being taken through the Board. As the current Contract expires in February, 1985, Mr. Vance requested that the Board advertise for the receipt of bids for the rental of uniforms for various City departments and bureaus. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - ONE (1) CLASS "A" TRIPLE COMBINATION MOTORIZED FIRE APPARATUS In a letter to the Board, Fire Chief Timothy J. Brassell, requested that the Board advertise for the receipt of bids from reputable and qualified manufacturers for the purchase of one (1) Class "A" triple combination motorized fire apparatus. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was approved. APPROVE CHANGE ORDER NO. 1 - WASHINGTON TWO-WAY STREET PROJECT Mr. Leszczynski advised that Delta Star Electric, Inc., 22377 Adams Road, South Bend, Indiana, has submitted Change Order No. 1 indicating that the contract amount be increased by $3,997.46 for a new contract sum including this Change Order in the amount of $29,423.46. Mr. Leszczynski advised that this Change Order is the result of additional expenses incurred because of an unknown vaulted area at the southeast corner of Lafayette and Washington. Also, for the installation of four (4) junction boxes for street light circuits as well as removal of an old fire alarm pedestal. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, Change Order No. 1 was approved. REQUEST OF ST. ADALBERT'S CHURCH TO CONDUCT "CORVILLA RUN" - JULY 14, 1985 REFERRED In a letter to the Board, Mr. William Michalski, 620 South Meade Street, South Bend, Indiana, on behalf of St. Adalbert's Church, requested permission to conduct the annual St. Adalbert Corvilla Run on July 14, 1985, beginning at 6:30 p.m. The route to be used will be the same used in prior years with the run beginning at the church on Olive Street, to Ford Street, to Meade Street; to Sample Street; to Ford Street; to Kocuisco Street; to Huron Street; to Olive Street and back to the church. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST OF FAIR MUFFLER SHOPS TO ERECT TEMPORARY TRAILER REFERRED In a letter to the Board, Mr. F. Stephen Tillman, Manager, Fair Muffler Shops, 4443 West Western Avenue, South Bend, Indiana, 4 REGULAR MEETING JANUARY 14, 1985 requested permission to temporarily park, for 6-18 months, a 35-45 foot trailer on the east side of the building to be used for storage purposes until expansion is completed. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above request was referred to the Bureau of Traffic and Lighting and the Building Department for review and recommendation. REQUEST OF SOUTH BEND TRIBUNE TO CONDUCT SUNBURST MARATHON AND 10K ROAD RACE - JUNE 8, 1985 REFERRED In a letter to the Board, Ms. Joyce Fox, Race Director, advised that the South Bend Tribune is requesting permission to hold a Sunburst Marathon and the 10K road race on Saturday, June 8, 1985. The start of both races will be on the campus of Notre Dame University, with the Marathon beginning at 6:00 a.m. and the 10K at 7:00 a.m. Each event will finish in the Notre Dame football stadium and end before 12:00 noon. Submitted with the request were detailed routes to be used for the Sunburst Marathon and the 10K road race. The South Bend Tribune and the American Lung Association will provide a staff of highly qualified personnel to organize the Sunburst events; with assistance from the National Guard, the American Red Cross, McGann Ambulance Services and RACES. Additionally, it is anticipated that the Civil Defense and Weatherwatch will assist plus approximately 400 well trained volunteers and a fleet of Tribune trucks for additional assistance. The Tribune sponsors Sunburst as a non-profit event solely for the benefit of the American Lung Association of North Central Indiana. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE RELEASE OF EXCAVATION BONDS Mr. Melvin Humphrey, Engineering Department, recommended that that Excavation Bond for Home Engineering Co., Inc. be released effective January 14, 1985. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the release of the above referred to Excavation Bond was approved. APPROVE LICENSE APPLICATION - RUBBISH AND GARBAGE Mr. Leszczynski advised that the following seven (7) Rubbish and Garbage license application have been received: 1. Nathaniel Greer 1602 Sibley, S.B. 2. Superior Waste Systems 20645 W. Ireland, S.B. 3. Sylvester Mullins 115 S. Cherry, S.B. 4. Wilford Smith 1614 Longley, S.B. 5. John H. McClain 110 S. Iowa, S.B. 6. Buddy Milon 309 S. Meade, S.B. 7. Eddy Lee Ivory 1302 Linden, S.B. 1 J REGULAR MEETING JANUARY 14, 1985 1 1 It was noted that inspections of the trucks to be used had been conducted by the Solid Waste Bureau and all applicants were found to be in compliance. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following four (4) handicapped parking permit applications were approved and referred to the Deputy Controllerls office for issuance of permits: Ben Karaszewski, 4101 Sunset Pl., S.B. Charles Edwards, 522 Preston, S.B. Mildred Huston, 57464 Beech Rd., Osceola Dorothy Millbern, 734 Park, S.B. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of forty-two (42) properties cleaned from January 7, 1985 to January 11, 1985 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the report as submitted was filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Certificate of Insurance for Peerless Midwest, Inc., 51255 Bittersweet Road, P.O.Box 26, Granger, Indiana, was accepted and filed. FILING OF HUMANE SOCIETY REPORT - DECEMBER The Humane Society report for the month of December indicated the following matters handled for the City of South Bend: DOGS HANDLED: 191 CATS HANDLED: 108 OTHER ANIMALS HANDLED: 17 BITE CASES HANDLED: 4 COMPLAINTS HANDLED: 132 Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above report as submitted was accepted and filed. APPROVE CLAIMS Ms. Jane Cleaver, Executive Director, St. Joseph County Job Training Program submitted a list containing twenty-nine (29) claims and recommended approval. Additionally, City Controller Michael L. Vance submitted Claim Docket No. 1 through Claim Docket No. 627 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the claims were approved and the reports as submitted were filed. REGULAR MEETING JANUARY 14, 1985 ADJOURNMENT There being motion made the meeting ATTEST: no further business by Mr. Leszczynski, adjourned at 10:00 Sandra M. Parmerlee, Clerk to come before the Board, upon a seconded by Mr. Hill and carried, a.m. �qhLnEI.Le-s Z- c s i Richa�rdL�.Hi ,--i�u.. Michael L. ance 1 1 1