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Home My WebLink AboutRe-Advertise WWTP Digester Gas Utilization Project No. 116-0501316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 F k1 PEACFu 1865 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS October 25, 2016 Mr. Kenneth Thieneman Thieneman Construction, Inc. 17219 Foundation Parkway Westfield, IN 46074 PHONE 574/235-9251 FAx 574/235-9171 RE: Rejection of Bids — Wastewater Treatment Plant Digester Gas Utilization Design Project No. 116-050 Dear Mr. Thieneman: The Board of Public Works, at its meeting held on October 25, 2016, approved the rejection of all bids for the above referenced project due to all bids exceeding the budget. This project will be re -advertised. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. Please call this office if you have further questions regarding this matter at (574) 235-9251. Sincerely, J Linda M Martin, Clerk GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL SERVICES TO: Members of the Board of Public Works Eric Horvath, Director of Public Works Michael Schmidt, Board of Public Works Attorney FROM: Al Greek, Director of Utilities Jacob M. Klosinski, Assistant City Engineer SUBJECT: Agenda Request Form — Reject Bids Project No. 116-050 Wastewater Treatment Plant — Digester Gas Utilization DATE: October 18, 2016 The Board of Public Works received and opened Public Bids for Construction for Project No. 116-050 Wastewater Treatment Plant Digester Gas Utilization on October 11, 2016. The Division of Utilities and design engineer, Greeley and Hansen, have carefully reviewed the single bid received. Due to the cost exceeding the Engineer's Estimate and the budgeted funds for constructing the project, the Division of Utilities recommends that the Board of Public Works reject the bid from Thieneman Construction. Summary of Bids Thieneman Construction, Inc. (Westville, Indiana) Amount $711,000.00 Recommendation: The Division of Utilities recommends that the Board of Public Works reject all bids. The Division of Utilities will work with Greeley and Hansen to revise the current bid specifications in order to rebid the project prior to year's end. The funding source for the project is Wastewater, Capital Account (642-0630-415-43-66). If there are any questions regarding the subject project, please contact Al Greek (Ext. 4210) or Jacob M. Klosinski (Ext. 9496) at the Division of Utilities. APPROVED Board of Public Works CITY OF SOUTH BEND DIVISION OF UTILITIES - WASTEWATER PROJECT NO.116-050 WASTEWATER TREATMENT PLANT DIGESTER GAS UTILIZATION BID TABULATION 10/11/2016 COMPANY BID PRICE THIENEMAN CONSTRUCTION, INC. (WESTFIELD, INDIANA) $711,000.00 ENGINEER'S COST ESTIMATE $521,000.00 Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM October 18, 2016 Department Div. of Env. Services BPW Date October 25, 2016 Phone Extension (574) 235-9496 Jacob M. Klosinski Required Prior to Submittal to Board Legal ® Attorney Name Michael Schmidt Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ® Carol Kurzhal Check the Appropriate Item Type — Required for All Submissions ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control N Other: Reiect Bids Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of Yes ❑ No ❑ If Yes, Approved by Purchasing MBE I -I WBE W WTP - Digester Gas Utilization 116-050 Utilities, Wastewater Capital 642-0630-415-43-66 The Division of Utilities has reviewed the Public Bid that was received on 10/11/2016 at the Board of Public Works Meeting. The Division of Utilities recommends the Board of Public Works reject all bids. Bid price exceeds Engineer's Estimate and budgeted amount for the subject project. ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination Non -Debarment E-Verify, Iran etc.) Required For Change Orders Only Increase Decrease Previous Amount Current Percent of Change: New Amount Total Percent of Change: Dispersal After Approval Copy Original ® ❑ Al Greek ® ❑ Jacob M. Klosinski ® ❑ Carol Kurzhal BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date October 18, 2016 Name Jacob M. Klosinski Department Div. of Env. Services BPW Date October 25, 2016 Phone Extension (574) 235-9496 Required Prior to Submittal to Board Legal ® Attorney Name Michael Schmidt Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ® Carol Kurzhal II Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ® Req. to Advertise ® Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control R Other: I Required Information Company or Vendor Name Greeley and Hansen, LLC New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of Previous Amount Yes ZI No LJ If Yes, Approved by Purchasing MBE ❑ WBE Gas 116-050 R Utilities, Wastewater Capital 642-0630-415-43-66 Utilities requests the Board of Public Works approval of the Title Sheet and Request to Advertise for the subject Project. This project will extend mechanical piping from the WWTP Gas Cleaning System to the Compressor Building and CNG Fuel Station. Note: Rebid ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Increase $ Decrease $ Current Percent of Change: New Amount Total Percent of Change: Copy Original ® ❑ ® ❑ ® ❑ Al Greek Jacob M. Klosinski Carol Kurzhal Atter Approval INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL SERVICES TO: Members of the Board of Public Works Eric Horvath, Director of Public Works Michael Schmidt, Board of Public Works Attorney FROM: Al Greek, Director of Utilities Jacob M. Klosinski, Assistant City Engineer SUBJECT: Agenda Request Form — Title Sheet and Request to Advertise Project No. 116-050 Wastewater Treatment Plant — Digester Gas Utilization DATE: October 18, 2016 The Division of Utilities is requesting the Board of Public Works approval of the Title Sheet and Request to Advertise for the subject Project No. 116-050 Wastewater Treatment Plant Digester Gas Utilization. Design Engineer, Greeley and Hansen, LLC, has completed the engineering design services for the extension of mechanical piping from the WWTP Digester Gas Cleaning System to the Compressor Building and CNG Fuel Station. This is a rebid of the subject project since the bids received at the October 11, 2016 exceeded the Engineer's Estimate and budgeted amounts to construct the project. The objective of this project is to provide additional energy recovery through the extension of mechanical piping to facilitate the use of cleaned digester gas in the Raw Sewage Pump No. 1 engine at the Compressor Building and to provide piping to the CNG Fuel Station located south of the Maintenance Garage / Solid Waste Building at the Wastewater Treatment Plant Site. The City will continue to recover cleaned digester gas in the boiler for Digester No. 2. In addition, piping at the Compressor Building will also be extended to allow recovery of Digester Gas in the Caterpillar Engine which powers one of the air blowers at the Compressor Building. The Caterpillar Engine is exercised weekly and serves as a back-up to the Electric Blowers at the Compressor Building. The following project schedule will follow upon Board of Public Works approval: Friday, November 4, 2016 First Advertisement Friday, November 11, 2016 Second Advertisement Wednesday, November 16, 2016 Pre -Bid Meeting December 3 or 8, 2016 Bid Opening (*) December 8 or 22 or 27, 2016 Bid Award (*) December 2016 Begin Procurement and Construction Activities (*) Dates being finalized at the time this Memo was drafted. The funding source for the project is Wastewater, Capital Account (642-0630-415-43-66). If there are any questions regarding the subject project, please contact Al Greek (Ext. 4210) or Jacob M. Klosinski (Ext. 9496) at the Division of Utilities.