HomeMy WebLinkAboutQuotation Award-Lincoln Way East and Carline Street Sewer Repair Project No. 115-138 C & E Excavating, Inc.1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND. INDIANA 46601-1830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
October 25, 2016
Mr. Thad Bessinger
C & E Excavating, Inc.
53767 County Road 9
Elkhart, IN 46514
PHONE 574/235-9251
FAX 574/ 235-9171
RE: Quotation Award — Lincoln Way East and Caroline Street Sewer Repair
Project No. 115-138
Dear Mr. Bessinger:
The Board of Public Works, at its meeting held on October 25, 2016, awarded the above
referenced quotation to you in unit prices not to exceed $32,853.50.
Please forward the following documents in one submittal no later than November i 2016
to my attention for Board of Public Works approval:
3) One (1) original of the Contract (enclosed); and
4) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
enclosure
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK TAMES A. MUELLER THERESE I. DoRAU
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S QUOTE FOR PUBLIC WORK
PROJECT NAME: Lincoln
PROJECT NO. 115-13E
QUOTES DUE April 2E
East and Caroline St Sewer
(Must be completed for all quotes. Please type or print)
Date: 4/26/16
Address: 53767 County Road 9
Firm: C & E Excavating, Inc.
City/State/Zip: Elkhart, IN 46514 Telephone Number: ( 574 ) 262-4346
c45'OUTrt'kt
J
yam.. �l as
Agent of Bidder (if Applicable): Thad Bessinger
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
Lincoln Way East and Caroline St Sewer Repair
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The City of South Bend, Department of Public Works
and dated ) for the sum of (enter the Total Quote as shown on the Proposal)
thousand, eight hundred fifty-three dollars and 50/100 ($ 32,853.50 )
um of Total Quote plus Alternates shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attachment.
By JgnJTu
re
Thad Bessinger, Vice President
(Printed Name of Person Signing)
ACCEPTANCE
The above quote is accepted this 2 5 day of 206 16
Subject to the following conditions:
Version 10/1,2015 Page - 11 Public Works Quote
Gaily A. Gilot,
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 25" Day of October, 2016, by and between, C &
E Excavating, Inc., 53767 County Road 9, Elkhart, Indiana 46514, HEREINAFTER called the
Contractor, and the Board of Public Works herein called the 'Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO.
115-138
DESCRIPTION:
LINCOLN WAY EAST AND CAROLINE STREET SEWER REPAIR
COMPLETION DATE:
SEE SPECIFICATIONS
AMOUNT:
$32,853.50
FUNDING:
ENGINEERING PROFESSIONAL SERVICES
The unit prices for this improvement were those prices as received and accepted by the Board on
the 26" Day of April, 2016.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC WORKS C & E EXCAVATING, INC.
L
E izabeth A. Maradik, Member
0 el -
James A. Mueller, Member
Therese I. Dorau( M,einber 4,kttbst: Linda M.
Printed Name
Signature
CERTIFICATION (To be completed if Contractor is a Corporation)
1, certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Secretary
Corporate
Seal
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 10/17/16
Name Toy Villa Department Engineering
BPW Date 10/25/16 Phone Extension 5920
Required Prior to Submittal to Board
Legal ❑ Attorney Name
Controller El greater
review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing ❑
Check the Appropriate Item Type — Required for All Submissions
❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum
❑ Professional Services ❑ Resolution
❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet
❑ Quote Opening ® Quote Award
❑ Change Order No. ❑ C/O & PCA No. ❑ PCA
❑ Ease/Encroach. ❑ Traffic Control
❑ Other:
Company or Vendor Name
New Vendor
MBE/WBE Contractor
MBE/WBE Contractor
Requested
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Amount of
Intormation
C & E Excavating
❑ Yes ® No ❑ If Yes Approved by Purchasing
❑ MBE I-1 WBE
LJ No ❑ Yes Name of Company
Lincoln Wav East and Caroline St. Sewer Repair
Services
$ 32,
Quote Award
❑ Required Contractor's Certification Form Attached (Non -
Collusion, Non -Discrimination, Non -Debarment, E-Verifv. Iran, etc.
Increase
Decrease
Previous Amount
Current Percent of Change:
New Amount
Total Percent of Change:
Copy
Original
®
❑
❑
❑
Terri Swift
Toy Villa
For Chance Orders
Dispersal After