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Home My WebLink AboutQuotation Award-Ireland Road & High Street Emergency Repairs Project No. 116-083G Walsh & Kelly, Inc.1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS October 25, 2016 Mr. Dustin Hilary Walsh & Kelly, Inc. 24358 State Road 23 South Bend, IN 46614 RE: Quotation Award - Ireland Road & High Street Emergency Repairs Project No. 116-083G Dear Mr. Hilary: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on October 25, 2016, awarded the above referenced quotation to you in the amount not to exceed $84,778.40. Please forward the following documents in one submittal no later than November 1 2016 to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk enclosure GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DORAU di"o13 TH CITY OF SOUTH BEND, INDIANA o CONTRACTOR'S QUOTE FOR PUBLIC WORK PROJECT NAME: Ireland Road Storm Repairs PROJECT NO. 116-083G QUOTES DUE October 20, 2016 at 10:30 a.m. Local Time, with the intent to award on October 25, 2016 (Must be completed for all quotes. Please type or print) Date: October 20., 2016 Firm: Walsh & Kelly Inc. Address: 24358 State Road 23 City/State/Zip: South Bend IN 46614 Telephone Number: ( 574 ) 288-4811 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Ireland Road Storm Repairs Project No. 116-083G the City of South Bend, Indiana, in accordance with plans and specifications and Addendum Number 1 prepared by: The City of South Bend, Department of Public Works and dated October 2016 1 for the sum of (enter the Total Quote as shown on the Proposal) FiAhty-Four Thousand Seven Hundred v ntyfght Dollars Fou_rty ($ 84,778.40 ) (Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) Cents If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at t /tcost age. If additional units of material included in the contrac re eedof units must be the same as that shown in the original contract if accepted by a Cit of Sof the quo is to be awarded on a unit basis, the itemization of the units shall b how on a sehm ACCEPTANCE The above quote is accepted this Subject to the following conditions: 7U--t 2 day of ? , yv 20 Addendum No. 1 Page 12 Public Works Quote BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 25" Day of October, 2016, by and between, Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46601, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO.: 116-083G DESCRIPTION: IRELAND ROAD STORM REPAIRS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: NTE $84,778.40 FUNDING: COIT (404.0608.431.31.10) The unit prices for this improvement were those prices as received and accepted by the Board on the 20"' Day of October, 2016. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS + Gary A. Gifot, President J. A. Maradik, Member A. Mueller, Member Linda WALSH & KELLY, INC. Printed Name Signature CERTIFICATION (To be completed if Contractor is a Corporation) 1, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Corporate Secretary Seal Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM October21, 2016 Public Works Engineering BPW Date October 25, 2016 Phone Extension 5932 Required Prior to Submittal to Board Legal ❑ Attorney Name: Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing El Roger T. Nawrot Department Division/Bureau Check the Appropriate Item Type — Required for AU Submissions II I %yI., I I I. 1 PL u �UI ILIaci Li rroposai U Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ® Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control: ❑ Other: Required Information Company or Vendor Name New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of Increase Decrease Previous Amount Current Percent of Change: New Amount Total Percent of Chance: Copy Origin ❑ ❑ ❑ ❑ ❑ ❑ Walsh & Kelly ❑ Yes ®No Inc. 404-0608-431-31-10 I, 778.40 to Excei Yes, Approved by ❑ Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Change Orders I After INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Roger T. Nawrot, PE & PLS, Assistant City Engineer SUBJECT: Ireland Road at High Street emergency repairs Project No. 116-083F DATE: October 21, 2016 On October 20, 2016, the Board of Public Works opened and read quotes for the above project. The Division of Engineering has reviewed them and found them correct except for the quote of LaPorte Construction Co., Inc. did not submit a 5% Bid Bond and their quote had an incorrect extension of line 5 which increased their quote by $75.00 to $108,390.00. The quotes ranked as follows: Qouter Amount 1. Walsh & Kell , Inc. $84,778.40 2. Sal a Construction Co., Inc. $92,850.00 3. HRP Construction Co., Inc. $98,589.00 4. LaPorte Construction Co. Inc. $108,390.00 The Division of Engineering recommends that the Board award the contract to Walsh & Kelly, Inc., the lowest responsive/responsible quote, in the amount of 84 778.40. Division of Engineering has appropriated sufficient funds from the COIT fund (404.0608.431.31-10 ). Enclosure Tabulation h. , 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND_ INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS October 25, 2016 Mr. James Boyles Selge Construction Company, Inc. 2833 South I I' Street Niles, MI 49120 RE: Quotation Award - Ireland Road & High Street Emergency Repairs Project No. 116-083G Dear Mr. Boyles: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on October 25, 2016, awarded the above referenced quotation to Walsh & Kelly, Inc. in the amount not to exceed $84,778.40. Please find enclosed your bid bond. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, `, Linda M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS October 25, 2016 Mr. Matthew D. Cain HRP Construction, Inc. P. O. Box 266 South Bend, IN 46624 RE: Quotation Award - Ireland Road & High Street Emergency Repairs Project No. I16-083G Dear Mr. Cain: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on October 25, 2016, awarded the above referenced quotation to Walsh & Kelly, Inc. in the amount not to exceed $84,778.40. Please find enclosed your bid bond. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK TAMES A. MUELLER THERESE J. DORAU 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS October 25, 2016 Ms. Lori Schrad LaPorte Construction Co., Inc. P. O. Box 577 LaPorte, IN 46352 RE: Quotation Award - Ireland Road & High Street Emergency Repairs Project No. 116-083G Dear Ms. Schrad: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on October 25, 2016, awarded the above referenced quotation to Walsh & Kelly, Inc. in the amount not to exceed $84,778.40. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DORAU