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Home My WebLink AboutChange Order No. 4 Coquillard Primary Safe Routes to School Proj No 114-066 - INDOT1316 CouNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS October 25, 2016 Mr. Kyle Silveus The Troyer Group 550 Union St Mishawaka, IN 46544 RE: Change Order No. 004 Coquillard Primary Safe Routes to School Project No. 114-066 INDOT: DES #1400635 Dear Mr. Silveus: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on October 25, 2016, approved the above referenced change order for an increase of $17,005.70 for a new contract amount of $567,825.50. Enclosed please find the original of the change order for INDOT's signature. Please obtain their signature and return a copy to our office. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, y/ Linda M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU Contract No:R -37498 Change Order No.: 004 INDIANA Department of Transportation Page: 1 Construction Change Order and Time Extension Summary Contract Information Contract No.: R -37498 Letting Date:09/0212015 District:LAPORTE DISTRICT AE:Reynolds, Christien PE/S:Silveus, Kyle Status:Draft Change Order Information Change Order No.: 004 EWA: Y or Force Acct: N Date Generated: 00/00/0000 Date Approved: 00/00/0000 Reason Code: CHANGED COND, Constructability Related Description: HMA Work at Intersection of Woodbine and Elwood Original Contract Amount $ 494,644.00 Current Change Order Amount $ 17,005.70 Percent: 3,438 % Total Previous Approved Changes $ 2,184.00 Percent: 0.442 % Total Change To -Date $ 19,189.70 Percent: 3.880 % Modified Contract Amount $ 513,833.70 Time Extension Information Date Initiated 00/00/0000 Date Completed 00/00/0000 Original Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SP Date 00/00/0000 or SP Days (SS = Standard Specification, SP = Special Provision) Time Element Description: Current Time Extension SS Days 0 SP Days 0 SP Days Value $ 0.00 Previous Time Approved SS Days by AE: DCE: SCE: DDCM: SS Days SP Days Value $ Revised Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SS Date 00/00/0000 or SP Days 0 Contract No:R -37498 Change Order No.: 004 INDIANA Department of Transportation Page: 2 Construction Change Order and Time Extension Summary Review and Approval Information Required Approval Authority AE: DCE: SCE: ' DDCM: ($ per Change Order) (-LE$250K-)(-LE$750K-)(--LE$2M--)(--GT$2M--) (Days per Contract) ( 50 SS days ) ( 100 SS days) ( 200 SS Days) ( GT 200 SS days) Verbal Approval Required? Total Change To-Date>5%? Scope/Design Recommendation Required? Y / N If Y, by Date Issued Y / N If Y, Copy to Program Budget Manager Y / N If Y, Referred to Project Manager(PM) Date to Date Returned Approval Authority Concurs with PM? Y / N If Y, Concurrence by Date LPA Signatures Required? If N,Resolution: Approved Resolved Y / N If Y, Date to LPA Disapproved Date Date Returned FHWA Signatures Required? Y / N If Y, Date to FHWA Date Returned Field Engineer Recommendation (Required for SCE or DDCM Approval) Field Engineer Comments: Date Contract NOR -37498 INDIANA Change Order No:004 Department of Transportation Date:10/18/2016 Page:3 Contract: R -37498 Project: 1400635 - State: 140063500LC4 Change Order Nbr: 004 Change Order Description: HMA Work at Intersection of Woodbine and Elwood Reason Code: CHANGED COND, Constructability Related PCN - PLN Item Code Unit Unit Price "Change CO Qty Comment Amoount Change 0023 1400635 0023 605-06120 LFT 35.000 12.000 C Amount:$ 420.00 Item Description: CURB, CONCRETE Supplemental Descriptionl: Supplemental Description2: 0027 1400635 0027 621-06570 CYS 105.000 1.000 C Amount:$ 105,00 Item Description: TOPSOIL Supplemental Descriptions: Supplemental Description2: 0028 1400635 0028 621-06575 SYS 6.900 3.000 C Amount:$ 20.70 Item Description: SODDING, NURSERY Supplemental Descriptionl: Supplemental Description2: 0030 1400635 0030 720-44000 EACH 360.000 1.000 C Amount:$ 360.00 Item Description: CASTING, ADJUST TO GRADE Supplemental Descriptionl: , VALVE Supplemental Description2: 0044 1400635 0044 720-44000 EACH 1,000.000 1.000 C Amount:$ 1,000.00 Item Description: CASTING ADJUST TO GRADE Supplemental Descriptionl:, MANHOLE Supplemental Description2: 0045 1400635 0045 110-01001 LS 3,320.000 1.000 C Amount:$ 3,320.00 Item Description: MOBILIZATION AND DEMOBILIZATION Supplemental Descriptionl: HMA Resurface Work Supplemental Description2: 0046 1400635 0046 306-08034 SYS 55.000 100.000 C Amount:$ 5,500.00 Item Description: MILLING ASPHALT 1 1/2 IN Supplemental Descriptionl: Supplemental Description2: 0047 1400635 0047 401-07390 TON 146.000 25.000 C Amount:$ 3,650.00 Item Description: QC/QA-HMA 2 64 INTERMEDIATE 19.0 mm Supplemental Descriptionl: Supplemental Description2: 0048 1400635 0048 401-07321 TON 163.000 10.000 C Amount:$ 1,630.00 Item Description: QC/QA-HMA 2 64 SURFACE 9.5 mm Supplemental Descriptionl: Supplemental Description2: 0049 1400635 0049 801-06775 LS 1,000.000 1,000 C Amount:$ 1,000.00 Item Description: MAINTAINING TRAFFIC Supplemental Descriptionl: HMA Resurface Work Contract NOR -37498 Change Order No:004 Supplemental Description2: INDIANA Department of Transportation Date:10/18/2016 Page: 4 Total Value for Change Order 004 = $ 17,005.70 Whereas, the Standard Specifications for this contract provides for such work to be performed, the following change is recommended. General or Standard Change Order Explanation During construction it was discovered that the Contractor supplied shop drawings at the intersection of Woodbine and Elwood that did not match site conditions. The contractor brought the intersection up to the inspector. Existing conditions were such that the existing roadway was out of cross slope compliance where it meets the bottom of the curb ramp. The ADA committee was contacted and an exception was requested. Three options were presented to the ADA committee and the committee decided on 6/18/16 to go with the following option: Construct the ramp with a 2 % cross slope starting at the height point. This would leave a high point on the lower side that would get an asphalt wedge. The curb ramp was constructed as described. During the Pre -Final walk through, both the City of South Bend and INDOT had concerns with the large asphalt wedge transitioning from the new ramp to the existing roadway. Options were explored to extend the ramp downhill to where the sidewalk grade was closer to the road grade, or to mill and resurface the intersection to blend the new curb ramp out into the intersection. Upon field investigation, it was determined that removing the curb ramp at the corner, and placing the ramp down the hill along Woodbine (even matching the sidewalk slope to the Elwood roadway grade of approx 6 percent) would not lower the curb ramp elevation at the corner much from the current condition, due to the abrupt elevation transition to Woodbine at the corner. It was determined that the most economical solution would be to mill the intersection and blend the installed curb ramp elevation to the opposite corner. This option also includes the removal and replacement of 12' of curb along Woodbine adjacent to the curb ramp, minimal sod and topsoil, and the adjustment of a water valve and casting to grade. Change Order Explanation for Specific Line Item It is the intent of the parties that this change order is full and complete compensation for the work describe above. Notification and consent to this change order is hereby acknowledged. Contractor: Signed NOTE: Other required State and FHWA signatures will be obtained electronically through the SiteManager system. Contract No:R -37498 INDIANA Change Order No:004 Department of Transportation aftr4 of Public Works (SIGNATURE) f1_1% [5 �o I �) _ (� (SIGNATURE) PE/S APPROVED FOR LOCAL PUBLIC AGENCY (TITLE) SUBMITTED FOR CONSIDERATION (DATE) (DATE) APPROVED FOR INDIANA DEPARTMENT OF TRANSPORATION Date:10/18/2016 Page: 5 Approval Level Name of Approver Date Status Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM 10-19-2016 Public Works Engineering BPW Date 10-25-2016 Phone Extension 5903 Kevin Fink Department Division/Bureau I Required Prior to Submittal to Board Legal ® Attorney Name: Michael Schmidt Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Check the Appropriate Item Type — Required for All Submissions ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control: ® Other: Amendment to INDOT Contract Required Information Company or Vendor Name New Vendor MBE/WBE Contractor MBEAWBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of INDOT ❑ Yes ❑ No ❑ If Yes, Approved by Purchasing El MBE ❑ WBE ❑ No ❑ Yes Name of Compan Coquillard Primary Safe Routes to School ENG: 114-066 INDOT: DES# 1400635 Roads and Zb 1-UbU8-38U.10-99 $494,644 80% Federal/ 20% Local Increase contract amount ❑ Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) squired For Chanqe Orders Onlv Increase $ 17,005.70 Previous Amount Current Percent of Change: New Amount Total Percent of Change: py Original ® ❑ ® ❑ ❑ ❑ Nawrot •M After