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HomeMy WebLinkAbout10112016 Board of Public Works MeetingAGENDA REVIEW SESSION OCTOBER 6.2016 317 Mr. Estes stated this request is due to leftover money from the project that they are trying to put to use this year. Determination of Award of Police Towing Proposals Mr. Gilot stated the City had a legal process to follow for this Request for Proposals and received one proposal from someone who monitored the agendas. Mr. Rclos questioned why nobody reached out to other towing companies. Attorney Schmidt stated there's a lot of misinformation floating around out there. He stated the City followed all of the legal requirements. He noted this is unique in that there is no money flowing in or out from the City, we are only trying to get better service. He stated the Police argue that the towing companies knew the city was discussing over -hauling the process. Mr. Horvath stated there's a legal process the city followed adding you don't want to penalize the one vendor that did a good job. Attorney Schmidt stated the proposal does have language that allows the Board to reject all proposals. No other business came before the Board. Upon a motion by Mr. Relos, seconded by Ms. Dorau and carried, the meeting adjourned at 11:49 a.m. BOARD OF PUBLIC_WORKS Gary A. Gilot, President David P. elos, Mum er Elizabeth A. Maradik, Member Doran, Member Jamei/ s A. Mueller, Member ATTEST: 1,,, Li, da M. Martin, Jerk4 REGULAR MEETING OCTOBER 11, 2016 The Regular Meeting of the Board of Public Works was convened at 9:37 a.m, on October 11, 2016, by Board President Gary A. Gilot, with Board Members David Relos, Elizabeth Maradik, James Mueller, and Therese Dorau present. Also present was Board Attorney Michael Schmidt. ADDITIONS TO THE AGENDA Mr. Gilot noted the addition to the agenda of a Change Order, and a Quote Opening and Award for the Curb and Sidewalk Program. He stated additionally, there is a decrease to the amount of agenda item 1 OD, an Amendment with DLZ. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on September 23, 27, and October 4, 2016 were approved. OPENING OF BIDS —SALE OF CITY PROPERTY — 118 S. CHESTNUT STREET This was the date set for receiving and opening of sealed bids for the above referenced City property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. 'fhe following bid was opened and publicly read: GERMAYNE WATERS 122 South Chestnut South Bend, IN 46601 REGULAR MEETING OCTOBER 11, 2016 318 Bid was signed by: Germaync Waters BID: $90041,000.00 It was noted the sole bidder bid a range of amounts. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above bid was referred to Community Investment for review and recommendation and authorization to finalize the amount of the award. —_ OPENING OF BIDS — DIGESTER GAS UTILIZATION — PROJECT NO. 116-050 (UTILITIES. WASTEWATER CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: THIENEMAN CONSTRUCTION, INC. 17219 Foundation Parkway Westfield, IN 46074 Bid was signed by: Kenneth D. Thieneman Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Stec] Products or Foundry Products was submitted. , Five percent (5"/u) Bid Bond was submitted. BID: $711,000.00 Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above bid was referred to Waste Water for review and recommendation. OPENING AND AWARD OF QUOTATIONS — CENTURY CENTER LED LIGHTING ON THE NORTH PEDESTRIAN BRIDGE — PROJECT NO 116-007A (HOTEL/MOTFL TAB Mr. Gilot advised that this was the date set for the receiving and opening of scaled quotations for the above referenced project. The following quotations were opened and read: DAYS CORPORATION 55169 CR 3 North Elkhart, IN 46515 Quotation was submitted by Robert L. Romine QUOTATION: $4,653.00 TRI CITY DATA & ELECTRIC 1540 E 12ih Street Mishawaka, IN 46544 Quotation was submitted by Troy Marrese QUOTATION: $5,278.00 Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above quotations were referred to Century Center and Engineering for review and recommendation. After review, Mr. Rich Estes, Engineering, recommended the award of the quote to Days Corporation in unit prices not to exceed the amount of $4,653.00. Upon a motion by Ms. Maradik, seconded by Mr. Relos and carried, the award of the proposal was approved. OPENING AND AWARD OF QUOTATIONS — IRELAND ROAD EAST OF IRONWOOD ROAD, STORM DAMAGE REPAIRS — PROJECT NO 116 083E (COJ Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: REGULAR MEETING OCTOBER 11, 2016 319 SELGE CONSTRUCTION CO. INC. 2833 South 11" St. Niles, MI 49120 Quotation was submitted by James Boyles QUOTATION: $71,167.00 RIETH-RILEY CONSTRUCTION CO. INC. 25200 State Road 23 South Bend, IN 46614 Quotation was submitted by Drew D. Snodderly QUOTATION: $101,661.00 HRP CONSTRUCTION CO.. INC. 5777 Cleveland Road P. 0. Box 266 South Bend, IN 46624-0266 Quotation was submitted by Matthew D. Cain QUOTATION: $67,218.05 WALSH & KELLY, INC. 24368 State Road 23 South Bend, IN 46614 Quotation was submitted by Lynn J. Bauer QUOTATION: $77,160.00 Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above quotations were referred to Engineering for review and recommendation. After reviewing those quotations, Mr. Roger Nawrot, Engineering, recommended that the Board award the contract to the lowest responsive and responsible bidder, HRP Construction Co., Inc., in unit prices not to exceed $67,218.05. Therefore, Mr. Roles made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Maradik seconded the motion, which carried. OPENING AND AWARD OF QUOTATIONS — 2016 CURB AND SIDEWALK CONSTRUCTION. PHASE IIi — PROJECT NO 116-029B (MV H Mr. Odor advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: L.L. GLANS CONSTRUCTION CO. 1905 Elder Road Mishawaka, IN 46545 Quotation was submitted by Mark Groshans QUOTATION: $52,500.00 PREMIUM CONCRETE SERVICES INC. 712 Richmond St. Elkhart, IN 46516 Quotation was submitted by Becky L. Yeakey QUOTATION: $29,400.00 TX CONCRETE 24899 Fillmore Rd. South Bend, IN 46619 Quotation was submitted by Jose Luis Quijada REGULAR MEETING OCTOBER 1 I.2016 320 QUOTATION: $13,930.00 Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above quotations were referred to Engineering for review and recommendation. After reviewing those quotations, Mr. Kevin Fink, Engineering, recommended that the Board award the contractto the lowest responsive and responsible bidder, TX Concrete, in unit prices not to exceed $13,390.00. Mr. Fink informed the Board that TX Concrete did not fill in their unit prices, but based on the linear feet bid and the total, they were able to determine their unit cost. Mr. Fink stated he called the contractor to confirm their unit prices and will supply the Board with a written confirmation from the contractor of their unit prices. Therefore, Mr. Relos made a motion that the recommendation be accepted, the Board waive the irregularities, and the quotation be awarded as outlined above. Ms. Maradik seconded the motion, which carried. AWARD BID —ONE (1) OR MORE, CUSTOM TOP MOUNT PUMPERS (FIRE CAPITAL) Mr. Jeff Hudak, Central Services, advised the Board that on August 23, 2016, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract for two (2) units to the lowest responsive and responsible bidder, Rosenbauer South Dakota, 100 Third Street, Lyons, South Dakota 57041, in the amount of $458,455 each for a total. of $916,910. Therefore, Mr. Relos made a motion that the recommendationbe accepted and the bid be awarded as outlined above. Ms. Maradik seconded the motion, which carried. AWARD QUOTATION — OLIVE ROAD LIGHTING OVER THE INDIANA TOLL ROAD — PROJECT NO. 115-124 (COIT) Mr. Roger Nawrot, Engineering, advised the Board that on September 27, 2016, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Nawrot recommended that the Board awardthe contract to the lowest responsive and responsible bidder, Michiana Contracting, Inc., 7843 Lilac Road, Plymouth, Indiana 46563, in the ammurt, not to exceed, of $28,092. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Relos seconded the motion, which carried. �— AWARD QUOTATION — POTAWATOMI ZOO PARKING LOT EXPANSION — PROJECT NO. 115-129A (C01T) Mr. Richard Estes, Engineering, advised the Board that on September 27, 2016, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Estes recommended that the Board award the contract to the lowest responsive and responsible bidder, Ritschard Bros., Inc., 1204 West Sample Street, South Bend, Indiana 46619, in the amount, not to exceed, of $104,241.00. Therefore, Mr. Relos made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Maradik seconded the motion, which carried. DETERMINATION OF AWARD OF POLICE TOWING SERVICE Mr. Gilot read a memo from Attorney Michael Schmidt recommending the award of the above proposal go to the sole responsive and responsible proposal from ASAP Towing and Recovery, 1906/2010 S. Olive St., South Bend, Indiana 46615. Mr. Gilot opened the floor to anybody wishing to speak. Mr. Rick Hamilton, Hamilton Towing, stated none of the current towing vendors were notified of this process and they were all told by the Legal Department and Police that they would be notified if the City made any changes to the process. He noted this service has never been bid out in the sixty (60) years it has been in place. He stated they found out when they were responding to a Police Department flat tire and jump start request and they were told that was bid out in July. He noted they knew nothing about that one also, the Police never contacted them. Now, he stated, it's happening again. He stated the towing companies are only asking that the process be re -opened and give them a chance to respond. Attorney Schmidt stated the proposal was legally advertised consistent with Statutes and the Board has the legal authority to make the award. Lieutenant Eyster clarified it was not the Police Department that bid out the flat tire and jump start services, it goes through the Central Services Division. Mr. Mueller stated as a matter of policy the City would like to have all bidders bid. He noted given someone did pay attention to the agendas and submitted a propsal that met the proposal requirements, the Board should go ahead with the award. Attorney Schmidt asked if the Board wanted to set a length of contract, noting if the Board wishes to negotiate terms they have the authority to do so. He added, however, they can't change the fundamental issues. Mr. Schmidt noted if they do REGULAR MEETING OCTOBER 11 2016 321 negotiate the term of the contract, the awardec can decline to negotiate, so they run a risk. Mr. Relos questioned if anyone will be tracking i f the terms are being met after the award. Lieutenant Eyster stated the Police will track that. Mr. Gilot summarized the legal process was followed and a responsive and responsible proposal was received, so the Board has to proceed legally with the award or it could be an issue for the Board. Therefore, upon a motion by Mr. Mueller, seconded by Ms. Maradik and carried, the proposal was awarded to ASAP Towing and Recovery for a one (1) year term as clarified in the proposal with the Police Department to determine the start date. APPROVE CHANGE ORDER NO. 9 — IGNITION PARK INFRASTRUCTURE PHASE I C— PROJECT NO 114-063A (RNVDA TIF) Mr. Gilot advised that Mr. Toy Villa. Engineering, has submitted Change Order No. 9 on behalf of Walsh & Kelly Inc., 24358 State Road 23, South Bend, Indiana 46614, indicating the Contract amount be increased by $191,625 for a new contract sum, including this Change Order, in the amount of $4,219,461.91. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — CENTURY CENTER SERVICE COURT IMPROVEMENTS — PROJECT NO. 116-006 (HOTEL/MO'FEL TAXI Mr. Gilot advised that Mr. Rich Estes, Engineering, has submitted Change Order No. 1 on behalf of Holladay Construction Group, 227 South Main Street, Ste. 200, South Bend, Indiana 46601_ indicating the contract amount be increased by $22,508 for a new contract sum, including this Change Order, in the amount of $152,513, and an additional eight (8) days for a new completion date of January 5, 2017. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Change Order was approved. APPROVE CIIANGE ORDER NO. 1 — CHET WAGGONER COURT — PROJECT NO. 116- 005 (RWDA TIE) Mr. Gilot advised that Mr. Rich Estes, Engineering, has submitted Change Order No. 1 on behalf of HRP Construction Inc., 4777 Cleveland Road, South Bend, Indiana 46628, indicating the contract amount be increased by $17,457.00 for a new contract sum, including this Change Order, in the amount of $637,435.99. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 5 — WASTEWATER TREATMENT PLANT SECONDARY TREATMENT IMPROVEMENTS — PROJECT NO. 114-053 2012 SEWER BOND) Mr. Gilot advised that Mr. Jacob Klosinski, Division of Utilities, has submitted Change Order No. 5 on behalf of 'fhieneman Construction, Inc., 17241 Foundation Parkway, Suite 100, Westfield, Indiana 46074, indicating the contract amount be increased by $60,678.12 for a new contract sum, including this Change Order, in the amount of $12,653,675,87, and an extension of fifteen (15) days. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — DEMOLITION OF VACANT AND ABANDONED HOUSES PHASE IX — PROJECT NO. 116-074C fE� Mr. Gilot advised that Mr. Kevin Fink, Engineering, has submitted Change Order No. 2 on behalf of Indiana Earth, 10343 McKinley Hwy., Osceola, Indiana 46561, indicating the contract amount be increased by $912 for a new contract sum of $104,487. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 -- MARRIOTT HOTEL SITE DEVELOPMENT AT HALL OF FAME, PHASE I— PROJECT NO 116 021 (RWDA TIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf of Majority Builders, Inc., 62900 US 31 South, South Bend, Indiana 46614, indicating the contract be extended by fourteen (14) days for a new completion date of October 28, 2016. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — DEMOLITION OF VACANT AND ABANDONED HOUSES, PHASE IX — PROJECT NO 116-074B (EDIT) Mr. Gilot advised that Mr. Kevin Fink, Engineering, has submitted Change Order No. I on behalf of Green Demolition Contractors, Inc., 1427 West Dickens Avenue, Chicago, Illinois REGULAR MEETING OCTOBER 11, 2016 322 60614, indicating the Contract amount be increased by $275.00 for a new contract total, including this Change Order, of $188,065.00 and a new completion date of November 10, 2016. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 -- 2016 CURB AND SIDEWALK CONSTRUCTION - PROJECT NO. 116-029B (MVH) Mr. Gilot advised that MT. Kevin Fink, Engineering, has submitted Change Order No. 1 on behalf of Premium Concrete Services, Inc., 712 Richmond Street, Elkhart, Indiana 46516, — indicating the Contract amount be decreased by $19,065.00 for a new contract sum, including this Change Order, in the amount of $6,510.00. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - DEMOLITION OF VACANT & ABANDONED HOUSES, PHASE VIII - PROJECT NO 115-128A (COST) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of R&R Excavating, Inc., 2010 Went Ave., Mishawaka, Indiana 46545, for the above referenced project, indicating a final cost of $235,000. Upon a motion made by Ms. Maradik, seconded by Mr. Rc1os and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS- CURB AND SIDEWALK CONSTRUCTION, PHASE TI - PROJECT NO 116-029 (MVH) In a memorandum to the Board, Mr. Kevin Fink, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request to advertise was approved. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ FundingSecond Professional Testing for Police Department NTE $3,500 Dorau/Relos Services Public Safety, Applicant Testing and per Testing Agreement LLC dba The Tutoring Phase; Based Institute for on Number of Public Safety Applicants Personnel (Police Non - -Co Reverting) Scrivener's McCormi rrection rrection to Correct Relos/Maradik Error Engineering, Discrepancy of Amounts Amount: Correction LLC on Agenda Request and $46,120 Contract, approved on Previously September 27, 2016, for Approved: Bowen Street Drainage $38,260; Improvements. (SSDA TIE) Lease PNC Equipment 201 IIT and Parks $1,256,096.99 Relos/Mazadik Purchase Finance, LLC Vehicle & Equipment Plus 1.498% Authorize Agreement Lease No. 3 Interest over Michael Five (5) Years Schmidt to (IT Innovation negotiate final 09.5%)/Packs documents and & Recreation John Murphy (80.5%)) to sign final documents Construction DLZ Indiana, Extend Inspection $21,980 Relos/Maradik Inspection LLC Services for Marriott Twenty (20) Supplement Hotel Site Development Additional at IIall of Fame Phase 1 Days (RWDA TIF) Special Locution Purchase of Fire Alerting $122,680 plus ReloslMueller Purchase Systems System Software, $11,142 for Subject to REGULAR MEETING OCTOBER 11, 2016 323 Hardware, and Annual change in Maintenance for Fire Maintenance governing law Stations (Professional to State of Services/ Indiana Other) Agreement ERS OCI Installation of Locution $40,625 Relos/Maradik Wireless Fire Alerting System. (Other Software and Hardware Professional Systems at Fire Stations Services/ Other) Business Micl iana Exchange of Access to N/A Maradik/Relos Associate Health Medical Data with Fire Agreement Information EMS Personnel Network, Inc. Proposal Sungard Public Test Environment for $12,000 Relos/Maradik Sector, LLC Naviline ASP Annually plus One -Time Startup Fee of $2,000 (IT __Operations) Amendment Lexipol Additional Time for $22,129 Relos/Maradik to Agreement South Bend Police Duty (Police Non - Manual Updates Reverting) APPROVAL OF PERMIT AND LICENSE APPLICATIONS The followine nermil and license annlicat;noc <„P.a ,x—.In A F _ .,---- Applicant Description Date/Time Location Motion Near Non -Residential October 16, 2016, California Ave. Carried Relos/Maradik Northwest Block Party — 8:00 a.m, to 5:00 from Sherman Neighborhood, NNN Arts Cafe p.m. Ave. to Portage Inc. Ave. Kite Realty Non -Residential October 25, 2016; Eddy St. from Relos/Maradik Group Block Party — 12:00 p.m. to 8:00 Napoleon St. to Community p.m. Angela Blvd. Halloween Event American Procession — October 22, 2016; On Revised Route Relos/Maradik Cancer Making Strides 8:00 a.m. to 12:00 Society Against Breast p.m. Cancer APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — LASALLE APARTMENTS, LLC Mr. Gilot stated an application for a Revocable Permit has been received from LaSalle Apartments, LLC, c/o Real America Development, LLC, 10711 America Way, Ste. 200, Fishers, Indiana 46038, for the purpose of allowing the installation of two signs on the LaSalle Apartment Building at 237 N. Michigan St. The Area Plan Commission stated the signs need review by the Design Review Committee and possibly the Historic Preservation Commission. The Building Department requires a 9," cable attached to the outer edge and mid outer faces, and fastened to the building to counteract wind shear at that location. The encroachment shall remainin the right of way until the time as the Board of Public Works of the City of South Bend shall determine _- that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Revocable Permit was approved. UNFAVORABLE RECOMMENDATIONS - PETITION TO VACATE THE NORTH/SOUTH ALLEY EAST OF 2801 CALVERT STREET Mr. Gilot indicated that Christopher and Peggy Tomkiewicz, 2801 West Calvert St., South Bend, Indiana, have submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Fire REGULAR MEETING OCTOBER 11, 2016 324 Department, Solid Waste, and Police Departments. Engineering states this is a paper street with the end of a sanitary sewer line located in the .northwest comer. Community Investment stated the vacation would create a dead-end east/west alley and recommends expanding vacation to the next right-of-way. Area Plan stated the property to the north that is zoned Ll has limited access points and the vacation would hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in — which it is located or to which it is contiguous. Therefore, Mr. Relos made a motion recommending an unfavorable recommendation of the request for vacation. Ms. Maradik seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Doran, seconded by Mr. Relos and carried, the following traffic control device was approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 114 E. Donald St. REMARKS: All Criteria has been Met Upon a motion made by Mr. Relos, seconded by Ms. Doran and carried, the following traffic control device was approved: NEW INSTALLATION: 40' Loading Zone, Mon. -Fri. 6:00 a.m. to 5:00 p.m. LOCATION: Angelita's Playhouse Daycare, 442 Harris St. REMARKS: All Criteria has been Met APPROVE CONSENT TO ANNEXATION AND WAIVER OF RTGHTS TO REMONSTRATE-20365PEARL STREET— SEWER _ Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Larry and Connie Sanders, 1917 Farnsworth Dr., South Bend, Indiana 46614. The Consent indicates that in consideration for permission to tap into public sanitary sewer system of the City, to provide sanitary sewer service to the above referenced property at 20365 Pearl St., South Bend, IN 46614 (Key 4 71-08-35-203-008), the Sander's waive(s) and release(s) any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Relos made a motion that the Consent be approved. Ms. Doran seconded the motion, which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS -10 REMONSTRATE — 59224 S. MAYFLOWER ROAD — WATER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Travis Betz, 59224 S. Mayflower Rd., South Bend, IN 46619. The Consent indicates that in consideration for permission to tap into public water system of the City, to provide water service to the above referenced property at 59224 S. Mayflower Road, South Bend, IN 46619 (Key # 005-1035-045705), Mr. Betz waive(s) and release(s) any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Relos made a motion that the Consent be approved. Ms. Doran seconded the motion, which carried. APPROVE CLAIMS Mr. Relos stated that a request to pay the following claims in the amounts indicated has been — received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuraev. Name Amount of Claim Date City of South Bend $5,192,547.69 10/07/2016 City of South Bend Cit of South Bend $1:138,561.78 $1032,291.19 09/30/2016 10/11/2016 U. S. Bank National Association, Requisition Request 417; Midwest Meter Inc., Invoice No. 0081621-IN $22,906.75 10/04/2016 REGULAR MEETING OCTOBER 11. 2016 325 Therefore, Mr. Relos made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Maradik seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Bill Wilson stated he heard the Board approve two (2) extensions of time at today's meeting. He stated he works from home and has numerous clients located downtown. He noted the work downtown that was supposed to be done in September was not. He stated he sees weeks go by without any work being done and questioned why crews aren't out there and who is holding the contractors responsible. Mr. Gilot stated he is the former Public Works Director and is sensitive to issues of time. He explained the engineers originally put what they feel is a reasonable time on contracts, and sometimes pay a premium for that. He noted changes come about during projects for a number of reasons, including unforeseen conditions. He noted, however, any changes have to have good legal reason. Mr. Eric Horvath, Director of Public Works, stated Mr. Gilot is correct in what he is saying. He added these are big projects and changes come up. He stated he is sensitive to the timing issues and agrees with Mr. Wilson's frustration. He stated they try to avoid that by setting time frames that include liquidated damages. He noted some contractors wait until the last minute and then send in all of their crews to meet the deadlines, which, he added, is happening right now. Mr. Wilson questioned how often the City collects liquidated damages. Mr. Horvath stated the Board has been pretty consistent with that. Attorney Schmidt noted often the penalties show up as a Change Order reflecting a reduction in the dollar amount of the project. Mr. Wilson asked what the deadline is for the East Bank sewer project. Mr. Horvath stated they are trying to have more interim shut -down periods but this project needed an extension that was going to be done in several phases. He stated it was decided it would be better to get it all done at once. He agreed they have some work to do to be better on limiting closures on projects. He added they also occasionally put early completion bonuses in the contracts to encourage early completion. Ms. Rebecca Badders, ASAP Towing, asked the Board what the new start date would be for the towing service award, noting the Request for Proposals listed October 1, 2016. Attorney Schmidt stated it should be whenever the Police Department says and requested Lieutenant Eyster get with the Board Clerk and give her a date the Police Department want for the start date. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Mueller, seconded by Ms. Maradik and carried, the meeting adjourned at 10:40 a.m. BOARD OF PUBLIC -WORKS Gary A. Cfilbt, President b. n.., � ,'_VIV�UIY'i'v �l Elizabeth A. Maradik, Member Therese J. Dora , N40tber Jam A. Mueller AT7ST: la�MtLrtin, Crcrk