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Home My WebLink About12/23/86 Board of Public Works Minutes40 REGULAR MEETING DECEMBER 23, 1986 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday, December 23, 1986, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. ANNOUNCEMENT OF CANCELLATION OF DECEMBER 30, 1986 REGULAR MEETING Mr. Leszczynski advised that due to the holidays, the Board of Public Works will not meet on December 30, 1986. The next regular meeting of the Board will be held on January 6, 1987. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance, and carried, the minutes of the December 16, 1986, regular meeting of the Board were approved. OPENING OF BIDS - STREET CRACK SEALING PROJECT (VARIOUS STREETS THROUGHOUT CITY OF SOUTH BEND) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: D. G. SLURRY SEAL OF TOLEDO 1529 Albon Road P.O. Box 298 Holland, Ohio 43528 Bid was signed by Glenn D. Ginter, President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: Fifty-three and one-half cents per pound ($53.5) Board Attorney Carolyn V. Pfotenhauer advised that in instances were a discrepancy exists between the written amount and the figures listed, the written amount is accepted. WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana Bid was signed by Thomas 0. Walsh, President and John R. Quinn, Assistant Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: Joint & Crack Membrane Sealant - $0.48 lb. Sealant and Sand - $1,040.00 Ton Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above bids were referred to the Street Department for review and recommendation. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately fourteen (14) abandoned vehicles which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: 1 1 0 43089 REGULAR MEETING DECEMBER 23, 1986 Mr. Charles E. Teske 54830 Pear Road South Bend, Indiana. Vehicle No. 13 $69.00 Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude, P.O. Box 2883 South Bend, Indiana 46680 Vehicles No. 1 $ 1.00 Vehicles No. 8 $15.00 2 15.00 9 10.00 3 15.00 10 10.00 4 1.00 11 2.00 5 10.00 12 1.00 6 21.00 13 35.75 7 15.00 14 10.00 Ms. Cynthia Stremme 25267 State Road 2 South Bend, Indiana 46619 Vehicle No. 13 $30.00 Mr. Leszczynski advised that Metal Resources, Inc., 1305 Prairie Avenue, P.O. Box 2856, South Bend, Indiana 46680, advised that they decline to bid at this time. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following bids were awarded: Charles E. Teske - Vehicle No. 13 $69.00 Steve & Gene's - Vehicles No. 1 $ 1.00 2 15.00 3 15.00 4 1.00 5 10.00 6 21.00 7 15.00 8 15.00 9 10.00 10 10.00 11 2.00 12 1.00 14 10.00 TOTAL: $126.00 GRAND TOTAL: $195.00 APPROVE CONTRACT FOR PEST CONTROL SERVICES - POLICE DEPARTMENT AND TWO (2) SUBSTATIONS Mr. Leszczynski advised that pursuant to the award of the bid on November 18, 1986, for pest control services at the Police Department and two (2) substations to Franklin Pest Control of Michiana, Inc., 614 West Calvert Street, South Bend, Indiana, in the amount of $648.00 for calendar year 1987, the appropriate Contract has been submitted for approval and execution. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the Contract was approved and executed. APPROVE RAILROAD AGREEMENT (RECONSTRUCTION OF 1400 SOUTH OLIVE STREET CROSSING_ Mr. Leszczynski advised that the Engineering Department has submitted the above referred to Agreement to the Board for approval. The Railroad Agreement is between the State of 9e7() REGULAR MEETING DECEMBER 23, 1986 Indiana, acting by and through the Indiana Department of Highways and the City and indicates that the project which provides for the reconstruction of the 1400 South Olive - Norfolk and Western (NJI&I) grade crossing has been approved by the Federal Highway Commission Administration for Federal Aid funding. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Agreement was approved and executed. RECISION OF PRIOR OFFER TO PURCHASE, REJECTION OF COUNTEROFFER AND RECOMMENDATION THAT BUREAU OF HOUSING PRESENT NEW COUNTEROFFER - 121 NORTH ELM STREET Mr. Leszczynski advised that on November 18, 1986, the Board of Public Works approved and executed an Offer to Purchase the property at 121 North Elm Street for the Bureau of Housing Homestead Program from the owner of the property, Ms. Judy Davis, for the sum of $8,300.00. On December 5, 1986, Ms. Davis, submitted a counteroffer of $9,500.00. After a review of this counteroffer, it was the recommendation of the Bureau of Housing that the offer be accepted and approved. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the Offer to Purchase approved by the Board on November 18, 1986 was rescinded, the counteroffer as submitted by Ms. Davis and recommended by the Bureau was rejected and the Bureau of Housing advised to submit a new counteroffer to Ms. Davis. APPROVE AGREEMENTS FOR CABLEVISION SERVICE - FIRE DEPARTMENT Ms. Annette Rotolo, General Manager, Heritage Cablevision, 16830 Edison Road, South Bend, Indiana, submitted for execution, Agreements between Heritage Cablevision and South Bend Fire Department Stations #2 through #10. It was noted that the Agreements indicate that according to the terms of the Franchise Agreement between Heritage and the City of South Bend, Heritage will provide any municipal building with one (1) outlet of basic service at no charge for the installation of said outlet. Therefore, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above referred to Agreements were approved and executed. DENY REQUEST FOR DESIGNATED HANDICAPPED PARKING - 1121 WEST JEFFERSON Mr. Leszczynski advised that Dr. Michael A. Strzelecki, The South Bend Clinic, 211 North Eddy Street, South Bend, Indiana, requested that Mrs. Helen Przybylinski, 1121 West Jefferson Street, South Bend, Indiana, receive a designated handicapped parking space in front of her residence. Upon review of this request by the Police Department Traffic Division and the Bureau of Traffic & Lighting, it was noted that Mrs. Przybylinski does not own a vehicle, on field check there did not appear to be a parking problem in front of her residence and there is a garage in the rear of the residence. Therefore, it was recommended that this request be denied. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the recommendation as stated above was accepted and the request denied. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the following six (6) traffic control devices were approved: 1. NEW INSTALLATION, STOP SIGN - On Jefferson at Walnut. ("T" Intersection). 2. NEW INSTALLATION, STOP SIGN - On Golfview Lane at Chippewa. ("T" Intersection). 1 1 1 REGULAR MEETING DECEMBER 23, 1986 0;L 3. NEW INSTALLATION, STOP SIGN - On Amhurst at Chippewa. ("T" Intersection). 4. NEW INSTALLATION, STOP SIGN - On Aberdeen at Farnsworth. ("T" Intersection). 5. NEW INSTALLATION, NO PARKING PASSENGER LOADING ZONE - South side 1100 Campeau, 250' East of Eddy, to Arthur Street. (Requested by Principal of Perley School). 6. NEW INSTALLATION, STOP SIGN - On MacArthur at Victory. ("T" Intersection). APPROVE RELEASE OF EXCAVATION BONDS Mr. Joseph J. Pluta, Director, Division of Engineering, recommended that that Excavation Bond for Ron Smith, d/b/a Ron Smith Excavating be released effective December 23, 1986. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above referred to Excavation Bond was released. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of forty-five (45) properties cleaned from December 15, 1986 to December 19, 1986, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the report as submitted was filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Certificate of Insurance for Warner & Sons, Inc., P.O. Box 87, Elkhart, Indiana, was accepted and filed. APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 17315 through Claim Docket No. 17838 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the claims were approved and the report filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the meeting adjourned at 9:50 a.m. w l n E. Leszczyn k Patricia E. DeClercq M attga Q A4-4�� Michael L. Vance ATTE Sandra M. Parmerlee, Clerk