Loading...
HomeMy WebLinkAbout12/16/86 Board of Public Works MinutesC 84 REGULAR MEETING DECEMBER 16, 1986 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday, December 16, 1986, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Mr. Michael L. Vance present. Also present was Chief Deputy City Attorney Thomas Bodnar. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, a request to advertise for the receipt of bids for new uniforms for various City departments and bureaus was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance, and carried, the minutes of the December 9, 1986, regular meeting of the Board were approved. APPROVE CONTRACT FOR JANITORIAL SERVICES AT POLICE DEPARTMENT AND TWO (2) SUBSTATIONS Mr. Leszczynski advised that pursuant to the award of the bid on November 18, 1986, for janitorial services at the Police Department and two (2) substations to Maintenance Systems Corporation, P.O. Box 6125, South Bend, Indiana, in the amount of $16,680.00 for calendar year 1987, the appropriate Contract has been submitted for approval and execution. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Contract was approved and executed. AWARD BID - ONE (1) OR MORE STREET FLUSHERS AND SINGLE AXLE CAB AND CHASSIS In a letter to the Board, Mr. W. S. Penn, Manager, Division of Transportation, recommended the award for street flushers be made to the Reid -Holcomb Company, Inc., P.O. Box 8098, Fort Wayne, Indiana, for two (2) Etnyre Street Flushers constructed with 304 stainless steel at $24,681.52 each ($49,363.04 total), less trades of $8,500.00 each ($17,000.00 total) with a net cost of $16,181.52 each ($32,363.04 total). Additionally, Mr. Penn recommended that the low bid meeting specifications for a single axle cab and chassis be made to Wiers Truck Service & Equipment, Inc., 7855 Oak Road, Plymouth, Indiana, for two (2) 1987 Navistar International Model 1954-S cab and chassis at $34,622.26 each ($69,244.52 total) with no trades. Therefore, the total combined cost for two (2) flusher units and two (2) cab and chassis shall be $101,607.56. Mr. Leszczynski advised that bids for the above referred to equipment were opened by the Board on December 9, 1986. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the bids awarded. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - HOWARD STREET CURB IMPROVEMENTS PROJECT Mr. Leszczynski advised that L.L. Geans & Sons, Inc., 1721 North Home Street, Mishawaka, Indiana, has submitted Change Order No. 1 (Final) indicating that the contract amount for the above referred to project be decreased by $162.40 for a new contract sum including this Change Order in the amount of $14,905.60. Additionally submitted was the project Completion Affidavit indicating this new final cost. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three -,year Maintenance Bond. 1 1 REGULAR MEETING DECEMBER 16, 1986 APPROVE FACADE LEASE - PALAIS ROYALE BUILDING City Attorney Eugenia S. Schwartz submitted to the Board for approval and execution a Lease between Trust No. 30560 consisting of Bruce R. Bancroft, James E. Childs and William H. Furry and the City of South Bend which is the final document that will bring to completion all development of the Palais Royale Building located at the northwest corners of Colfax Street and Michigan Avenue. She reminded the Board that through the Development Agreement previously entered into with the Trust, the facade was conveyed to the City and through utilization of HUD funds and 108 Loan Funds, the facade has been renovated and brought back to compliance with historical requirements. The lease submitted today leases the facade back to the Trust for a twenty (20) year period, beginning on January 1, 1987 and ending on December 31, 2007, and contains the option for the owners to buy-back the facade at any time by paying back the amount expended plus an additional sum. It was noted that monthly payments would begin at $1,217.58. She advised that the Lease states that the City has expended $217,573.60 on the building facade with the total pay -back amount being $320,420.53. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Lease as submitted was approved and executed. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - RENTAL OF NEW UNIFORMS FOR VARIOUS DEPARTMENTS AND BUREAUS WITHIN THE CITY OF SOUTH BEND Mr. Michael L. Vance, Director, Administration and Finance, advised the Board that the current contract for the rental of uniforms for various City departments and bureaus will expire early in 1987. He further advised that specifications are being prepared for the rental of these uniforms and he would therefore request that the Board advertise for the receipt of bids. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the request was approved. APPROVE LAND CONTRACT - 126 NORTH NILES AVENUE (POLICE EAST SECTOR SUBSTATION) Ms. Eugenia S. Schwartz, City Attorney, submitted to the Board for approval and execution a Land Contract Agreement between Christopher Davey and Anthony J. George, owners of the property at 126 North Niles Avenue and the City of South Bend for the City's purchase of the above referred to property. She advised that negotiations have taken place with Mr. Davey and Mr. George and an agreement has been reached which provides for the purchase of the property for the sum of $90,000.00 with a down payment of $45,000.00 toward the purchase price to be paid at closing. The balance, together with interest on the outstanding balance at the rate of 7.75%, will be paid in thirty-six (36) equal monthly payments of $1,401.95 with the first payment due the end of January, 1987. Mr. Vance stated that the appropriate purchase price for the building was based on two (2) appraisals that were conducted. It was noted that this property will be utilized as the Police East Sector Substation. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above referred to Land Contract was approved and executed. ACCEPT AND APPROVE QUIT -CLAIM DEED (NE CORNER OF FOX & ST. JOSEPH) Mr. Leszczynski advised that the Engineering Department has recommended that the City accept the above referred to Deed which transfers from St. Joseph County to the City the property located at the northeast corner of Fox and St. Joseph Street as follows: 18-7040-1586 - Lots 211, 212 Ex. 66 Feet north end of each Lot - Bowmans 6th Addition 18-7040-1587 - Lot 213 Ex. 66 Feet north end - Bowmans 6th Addition REGULAR MEETING DECEMBER 16, 1986 Mr. Leszczynski stated that as part of the Bowman Creek repair project, research indicated that the County owned property in that area and as the City desired to secure that property in order that it can be controlled and maintained the County has conveyed said property to the City. Therefore, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Deed, as submitted, was accepted and approved. APPROVE REQUEST TO CLOSE ALLEY IN CONJUNCTION WITH I U S B LIBRARY CONSTRUCTION In a letter to the Board, Mr. David D. Towner, Carl J. Reinke & Sons, Inc., P.O. Box 3095, South Bend, Indiana, advised that Reinke & Sons is excavating for the foundation wall of the I.U.S.B. Library at the corner of Greenlawn and Hildreth Streets. Because of the required depth, the excavation is very close to the north/south alley at the west property line just south of Hildreth Street. In the interest of safety, they requested permission to close the north/south alley for a period of time, that depending on the weather, could be for a period of two (2) to four (4) months. Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed this request and recommend approval. Therefore, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the request approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following eight (8) traffic control devices were approved: 1. NEW INSTALLATION, STOP SIGN - On Locke at Iowa. ("T" intersection). NEW INSTALLATION, STOP SIGN - On Locke at Ryer. ("T" Intersection). 3. NEW INSTALLATION, STOP SIGN - On St. Johns Way at Ryer. ("T" Intersection). NEW INSTALLATION, STOP SIGN - On Chimes at Solomon. ("T" Intersection). 5. NEW INSTALLATION, STOP SIGN - On Roberts at Mishawaka. ("T" Intersection). 6. NEW INSTALLATION, STOP SIGN - On Roberts at Northside. ("T" Intersection). 7. NEW INSTALLATION, STOP SIGN - On Yukon at Portage. ("T" Intersection). 8. NEW INSTALLATION, RESIDENTIAL PARKING - Extension of 36', from South property line of 836 N. Main. (Requested by: Memorial Health Properties, Inc.). APPROVE HANDICAPPED PARKING PERMIT Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the following one (1) handicapped parking permit application was approved and referred to the Deputy Controller's office for issuance of a permit: 1. John Pecsi 1709 S. Douglas, S.B. REGULAR MEETING DECEMBER 16, 1986 FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicated a total of seventy-six (76) street light outages reported during the month of November. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the report as submitted was filed. FILING OF HUMANE SOCIETY REPORT - NOVEMBER The Humane Society report for the month of November indicated the following matters handled for the City of South Bend: DOGS HANDLED: 200 CATS HANDLED: 181 OTHER ANIMALS HANDLED: 40 BITE CASES HANDLED: 9 COMPLAINTS HANDLED: 139 Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the above report as submitted was accepted and filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of twenty-nine (29) properties cleaned from December 8, 1986 to December 12, 1986, was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the report as submitted was filed. APPROVE CLAIMS Mr. John W. Ferguson, Executive Director, St. Joseph County .lob Training Program, submitted a list containing one hundred seventeen (117) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 17106 through Claim Docket No. 17312 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, uvon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:54 a.m. n E. Leszczyn 'z2t'� 'e '0' Patricia E. DeClercq Michael L. Vance ATTEST: n'4___M - Aajt�'X� Sandra M.�Parmerlee, Clerk