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HomeMy WebLinkAbout12/09/86 Board of Public Works MinutesREGULAR MEETING DECEMBER 9, 1986 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Tuesday, December 9, 1986, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the minutes of the December 2, 1986, regular meeting of the Board were approved. OPENING OF BIDS - ONE (1) OR MORE STREET FLUSHERS AND SINGLE AXLE CAB AND CHASSIS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RUDD EQUIPMENT CORPORATION 5820 Industrial Road Fort Wayne, Indiana 46825 Bid was signed by R. L. Nicolai, Branch Manager, Non - Collusion Affidavit was in order and a 10%-Bid Bond was submitted. BID: 1 New Rosco Model MTA-H 2200 Gallon Hydrostatic Street Flusher Total Net Delivered Price - without trade $35,850.00 Trade in Values to be Allowed: Etnyre Hydro Flusher, SN L1627 mounted on Model CO-1850B Chassis (-10,000.00)* Etnyre Hydro Flusher, SN L1628 mounted on Model CO1850B Chassis (-10,000.00)* -NOTE: Rudd Equipment will take only one used Flusher in trade against the purchase of only one new flusher. Galion Rubber Tired Roller, SIN 9P-12G3005 (- 1,500.00) Joy Air Compressor, SN 88013 (- 800.00) Huber Steel Wheel Roller, SIN 3T2818 (- 2,000.00) WIERS TRUCK SERVICE 1851 Oak Road Plymouth, Indiana 46563 Bid was signed by Wayne L. Wiers, President, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: 1987 Navistar International Model 1954 Conventional cab 194" W.B. 126" C.A. DT 466 210 H.P. Turbocharged. Total Cash Sale Price is $34,622.26 each. Payment due upon delivery. REGULAR MEETING DECEMBER 9, 1986 REID-HOLCOMB COMPANY, INC. P.O. Box 8098 Fort Wayne, IN 46808 Bid was signed by James A. Reid, Vice -President, Non - Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: 2 New Etnyre Street Flushers: 2200 Gallon Capacity, that meets all bid specifica- tions except for the following exception: Etnyre found more suitable to build the tank out of 304 SS (Stainless Steel) than 409 SS (Stainless Steel). (Less Truck Chassis) $24,681.52 ea. = $49,363.04 Less Trade -Ins (Two) Entyre Street Flushers S/N-L-1627 and L-1628 1 - 1068 Joy Air Compressor SIN 88013 1 - Huber Steel Wheel SIN 3T2818 1 - 1964 Rubber tire Roller-8,500.00-17,000.00 2 IHC Model: 1954 Series "S" Unit "A" Specifications per bid with exceptions. $36,816.00 ea. = $73,632.00 2 IHC Model: 1954 Series "S" Unit "B" Specifications per bid with exceptions. $39,071.00 ea. = $78,142.00 2 1987 Ford LN-8000 Conventional Cab Specifications per bid with exceptions. $35,790.00 ea. = $71,580.00 2 1987 Ford C-800D Cab Over Specifications per bid with exceptions. $34,416.00 ea. = $68,832.00 Delivery: 90 to 120 Days. SHAMROCK FORD TRUCKS 4707 Western Avenue P.O. Box 3785 South Bend, Indiana Bid was signed by David P. McCarthy, Non -Collusion Affidavit was in order amount of $3,600.00 was submitted. Secretary -Treasurer, and a Bid Bond in the BID: 1 1987 Ford F800-F Conventional Cab & Chassis $31,401.00 OR 1 1987 Ford C800-D Cab -Over Cab & Chassis $33,396.00 Payment Schedule - Due on delivery to Body Company. Delivery - Approximately 90 - 120 Days from date of order. POZZO MACK SALES & SERVICE, INC. 3001 East 15th Place P.O. Box M-98 Gary, IN Bid was signed by Judson Salmon, Vice -President and General Manager, Non -Collusion Affidavit was in order and a Bid Bond in the amount of $4,600.00 was submitted. BID: 1 New 1987 Mack R685 $44,290.00 Chassis only 1 1 1 REGULAR MEETING DECEMBER 9, 1986 W & W INTERNATIONAL, INC. 4849 Western Avenue South Bend, Indiana Bid was signed by James R. Ham, Agent, Non -Collusion Affidavit was in order and a Bid Bond in the amount of $4,000.00 was submitted. BID: 1 or more 1981 International S Series - Model 1954 - Cab and Chassis only - $35,100.00 Additional Options 12,000 lb. Front Axle in lieu of 10,800 # $ 66.00* 23,000 lb. Rear Axle in Lieu of 22,000 # 463.00* 11.00 x 20 14 Ply Bias Tires in lieu of 10.00 x 20 14 Ply 304.00* *Note - Payment is due upon delivery of the Cab & Chassis to the successful Body Company. It was noted that Van Kal Truck Equipment & Service, 10700 Red Arrow Highway, Mattawan, Michigan, declined to bid at this time. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above bids were referred to the Street Department for review and recommendation. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - SAMPLE STREET PAVEMENT REPAIRS PROJECT Mr. Leszczynski advised that Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, has submitted Change Order No. 1 (Final) indicating that the contract amount be decreased by $38,963.74 for a new contract sum including this Change Order in the amount of $101,841.26. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved and the appropriate three-year Maintenance Bond was filed. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately fourteen (14) abandoned vehicles, which are being stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the above request was approved and a date of December 23, 1986, was established for the receiving and opening of sealed bids. APPROVE 1987 HOLIDAY SCHEDULE FOR CITY EMPLOYEES Mr. John E. Leszczynski advised that the following 1987 holiday schedule for all City employees, with the exception of the sworn Police and Fire personnel, has been submitted to the Board for approval: NEW YEAR'S DAY THURSDAY, JANUARY 1, 1987 GOOD FRIDAY (ONE/HALF DAY) FRIDAY, APRIL 17, 1987 MEMORIAL DAY MONDAY, MAY 25, 1987 INDEPENDENCE DAY FRIDAY, JULY 3, 1987 LABOR DAY MONDAY, SEPTEMBER 7, 1987 VETERANS DAY WEDNESDAY, NOVEMBER 11, 1987 THANKSGIVING DAY THURSDAY, NOVEMBER 26, 1987 CHRISTMAS DAY FRIDAY, DECEMBER 25, 1987 e o REGULAR MEETING DECEMBER 9. 1986 Mr. Leszczynski further advised that the number of holidays for City employees has been reduced to the above seven and one-half (7 1/2) days plus two (2) additional holidays chosen from the following five (5) holidays: MARTIN LUTHER KING, JR. DAY LINCOLN'S BIRTHDAY WASHINGTON'S BIRTHDAY COLUMBUS DAY FRIDAY AFTER THANKSGIVING MONDAY, JANUARY 19, 1987 THURSDAY, FEBRUARY 12, 1987 MONDAY, FEBRUARY 16, 1987 MONDAY, OCTOBER 12, 1987 FRIDAY, NOVEMBER 27, 1987 Mr. Leszczynski stated that it is the City's intent to have the individual Departments coordinate the scheduling of the two (2) additional holidays. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above 1987 holiday schedule was approved. APPROVE TITLE SHEET - SYCAMORE -LA SALLE WALKWAY Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. This project which will be bid at a later date entails the construction of a walkway along the East Race from Sycamore to LaSalle. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Title Sheet was approved and signed. APPROVE REQUEST OF SOUTH BEND TRIBUNE TO CONDUCT SUNBURST MARATHON AND 10K ROAD RACE - JUNE 6, 1987 Mr. Leszczynski advised that the Bureau of Traffic and Lighting, Police Department Traffic Division and the City Attorney's office have reviewed the above referred to request which was submitted to the Board on November 25, 1986, and recommend approval. Upon a motion made by Mrs. DeClercq, seconded by Mr'. Leszczynski and carried, the recommendation was accepted and the request approved subject to the sponsor meeting all requirements of the Board. APPROVE RE( LIFE" - J T OF KNIGHTS OF COLUMBUS TO "MARCH FOR Mr. Leszczynski informed the Board that the above referred to request, submitted to the Board on November 25, 1986, was reviewed 'by the appropriate City departments and bureaus and recommended for approval. The Bureau of Traffic and Lighting advised that the participants must stay on the sidewalks and obey all traffic regulations. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the request was approved subject to the sponsor meeting all requirements of the Board. APPROVE REQUEST TO CONDUCT MARCH - MARTIN LUTHER KING, JR. CELEBRATION - JANUARY 19, 1987 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above request submitted to the Board on December 2, 1986, and recommend approval subject to participants marching on the sidewalk and obeying all traffic regulations. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above recommendation was accepted and the request approved subject to the sponsor meeting all requirements of the Board. 1 REGULAR MEETING DECEMBER 9, 1986 DENIAL OF PETITION FOR RESTRICTED RESIDENTIAL PARKING - 900 BLOCK BELLEVUE AVENUE Mr. Leszczynski advised that in response to the above referred to Petition submitted on October 28, 1986 by Mr. Marion Balseley, 918 Bellevue Avenue, South Bend, the necessary traffic study was conducted on November 5, 1986, by the Bureau of Traffic and Lighting. Mr. Joseph J. Pluta, Director, Division of Engineering, advised the Board that the results of this survey showed an average occupancy of fifty per cent (50%). However, the ordinance requires a seventy-five per cent (75%) occupancy. Further, twenty-nine per cent (29%) of the vehicles were owned by non-residents. The ordinance requires twenty-five per cent (25%) non-resident occupancy. Therefore, because both criteria were not met, Mr. Pluta recommended denial of the Petition for Restricted Residential Parking. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above recommendation was accepted and the Petition denied. APPROVE AMENDED PARKING AREAS - SOUTHOLD THEATER NUTCRACKER CONCERT PERFORMANCES AT MORRIS CIVIC AUDITORIUM - DECEMBER 16-18, 1986 Mr. Leszczynski reminded Board members that on November 10, 1986, the Board approved the request of the Southold Dance Theater for traffic assistance for the Nutcracker Concert performances which will be held for school age children at the Morris Civic Auditorium on December 16-18, 1986, said request submitted on September 30, 1986. It has now been determined and recommended by the Bureau of Traffic and Lighting and the Police Department Traffic Bureau that the following amended parking area be approved: 100 West Colfax - North and south sides 200 West Main - West side 100 North Michigan - East side Back -Up Area: - 100 North Michigan - South 1/2 block - 100 West Washington - North side Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above amended parking area was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following six (6) traffic control devices were approved: 1. NEW INSTALLATION, STOP SIGN - On Farnsworth at Ironwood. ("T" Intersection). 2. REMOVAL OF STOP SIGN, REVISED TO YIELD SIGN - Winding Wood & Bercliff. 3. REMOVAL OF STOP SIGN, REVISED TO YIELD SIGN - Devonshire & Winding Wood. 4. REMOVAL OF 15-MINUTE PARKING 6A-6P, REVISED TO 30-MINUTE HANDICAP TOW AWAY - 224 N. Main. (Requested by South Bend Water Works, William V. Smurr, Director). 5. REMOVAL OF OPEN PARKING, REVISED TO NO PARKING - 300 LaMonte Terrace, south side. (Annual re -installation for winter season, December to April). o `2 REGULAR MEETING DECEMBER 9, 1986 6. REMOVAL OF 2-HOUR PARKING 6A-6P, REVISED TO NO PARKING - 500 N. Michigan, east side, north 1/2 block. (Annual re -installation for winter season December to April). APPROVE AND RELEASE CONTRACTORS BONDS Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for LynKay Corporation be approved retroactive to December 1, 1986 and the Contractor's Bond of The Robert Henry Corporation be released effective December 9, 1986. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above recommendations were accepted and the above referred to bonds approved and/or released. APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Leszczynski advised that the following license application has been received: NAME: Christmas Tree Sales BY: Julie Yoder ADDRESS: 3120 South Main Street STAND TO BE LOCATED AT: Corner of Chippewa & So. Main St. DATES: 11/28/86 - 12/24/86 FOR THE PURPOSE OF: Selling Christmas trees Mr. Leszczynski further advised that favorable recommendations have been received from the Department of Code Enforcement, Bureau of Traffic and Lighting and the Police Department for the above application. It was noted that submitted with the application was a letter of permission from the owner of the property to be utilized at the corner of Chippewa and South Main Streets. Therefore, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the application was approved and referred to the Deputy Controller's office for issuance of a license. APPROVE HANDICAPPED PARKING PERMIT Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following one (1) handicapped parking permit application was approved and referred to the Deputy Controller's office for issuance of a permit: 1. Earl C. Steely 3734 Eastmont, S.B. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of fifty-two (52) properties cleaned from December 1, 1986 to December 5, 1986, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the report as submitted was filed. APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 16460 through Claim Docket No. 17103 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the claims were approved and the report filed. F_j 1 REGULAR MEETING ADJOURNMENT There being no further business motion made by Mr. Leszczynski, carried, the meeting adjourned ATTEST: Sandra M. Parmerlee, Clerk n 1 DECEMBER 9, 1986 to come before the Board, upon a seconded by Mr. Vance and at 9:55 a.m. Patricia E. DeClercq Michael L. Vance