Loading...
HomeMy WebLinkAbout11/18/86 Board of Public Works Minutes0 0V REGULAR MEETING NOVEMBER 18, 1986 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday, November 18, 1986, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Mr. Michael L. Vance present. Also present was Chief Deputy City Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance, and carried, the minutes of the November 10, 1986, regular meeting of the Board were approved. PUBLIC HEARING AND DENIAL OF MASSAGE ESTABLISHMENT LICENSE APPLICATION - CYNTHIA G. BOYNTON, D/B/A ROSE QUEST NUTRITION CENTER Mr. Leszczynski advised that this was the date set for the Board's Public Hearing regarding the Massage Establishment License application of Cynthia G. Boynton, d/b/a Rose Quest Nutrition Center, 2215 McKinley Avenue, South Bend, Indiana. The Clerk tendered proofs of publication of Notice of Public Hearing in the South Bend Tribune and the Tri-County News which were found to be sufficient. Ms. Cynthia Boynton was present and advised the Board that she provides therapeutic massages to private clients for health reasons and she is not open to the public. There being no one else present wishing to address the Board concerning this matter, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Public Hearing was closed. Mr. Leszczynski advised that this application has been reviewed and has received favorable recommendations from the Bureau of Traffic and Lighting and the Fire Department. The Building Department, however, has advised that the location of the establishment is zoned "A" residential and therefore not properly zoned for the operation of a massage establishment. The Building Department further advised that the establishment did not meet ordinance requirements concerning signage, bathroom facilities and security lockers. Ms. Boynton informed the Board that she did not want signage at her place of business advertising massages, because she does not provide massages to the general public but only to her private clients. In regards to the lockers, she stated that she would install the appropriate lockers if necessary. Ms. Boynton further stated that the building at 2215 McKinley Avenue is owned by Cressy and Everett Realty and that she was advised by them that the building was previously used as an office and she could conduct her business there. She advised that she lives upstairs and conducts her business downstairs. Further, residents of the area are aware of the type of business which she conducts and she has not heard any complaints. Mr. Vance stated that the zoning issue is a problem and needs clarification and as he was unaware of whether or not the ordinance relates differently to massages provided to the general public as opposed to private clients, that issue needs to be resolved. He further stated that he would have a problem voting to approve the license until the matter is cleared up. Board Attorney Thomas Bodnar advised that the ordinance does not distinguish between massages given to the general public and those given to private clients and that the only exceptions stated in the ordinance are hospitals, barbershops and schools. REGULAR MEETING NOVEMBER 18, 1986 1 Mrs. DeClercq stated that it was unfortunate that Ms. Boynton was given incorrect information regarding use of the building for her business. She further stated that zoning information is available to individuals who are considering operating a business in a certain location and it is a real problem to have this type of establishment operating in an area zoned "A" residential. Mr. Vance stated that if Cressy and Everett led Ms. Boynton to believe that the business could be operated in this location, she needs to discuss the matter with them. Ms. Boynton stated that she understands that Cressy and Everett is in the process of rezoning the location. Mr. Leszczynski advised Ms. Boynton that she is welcome to reapply when that occurs. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the massage establishment license application for Ms. Cynthia Boynton, d/b/a Rose Quest Nutrition Center was denied due to non-conformance with zoning ordinance requirements. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately twelve (12) abandoned vehicles which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude, P.O. Box 2883 South Bend, Indiana 46680 Vehicles No. 1 $ 5.75 Vehicles No. 7 $ 5.75 2 10.75 8 10.75 3 5.75 9 5.75 4 5.75 10 5.75 5 7.75 11 15.75 6 7.75 12 5.75 Mr. Charles E. Teske 54830 Pear Road South Bend, Indiana Vehicles No. 8 $12.90 12 18.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following bids were awarded: Steve & Gene's - Vehicles No. 1 $ 5.75 2 10.75 3 5.75 4 5.75 5 7.75 6 7.75 7 5.75 9 5.75 10 5.75 11 15.75 TOTAL: Charles E. Teske - Vehicles No. 8 $12.90 12 18.00 TOTAL: $ 76.50 $ 30.90 GRAND TOTAL: $107.40 62 REGULAR MEETING NOVEMBER 18, 1986 APPROVE FIRE ALARM ASSIST UNIVERSITY OF NOTRE DAME E CONTRACT - CI7 i SOUTH BEND, Fire Chief Luther Taylor submitted to the Board for approval a renewal contract for fire dispatching and alarm monitoring for the University of Notre Dame for the period November 1, 1986 through December 31, 1987 in the amount of $135.00 per month. He stated that the City has provided these services under previous contracts for the past four (4) years. Further, the monthly price for the services is unchanged from the previous year. It was noted that the University has installed within the South Bend Centralized Communication Center a digital readout device which coordinates with its present "Gamewell" register and provides a numerical display of alarms generated over the University "Gamewell" system and identifies the location of the fire alarm at the University. The University has purchased radio pagers for its Fire Department personnel which are to be activated by the South Bend Centralized Communication Center dispatch personnel upon receipt of any "Gamewell" alarm at the South Bend Centralized Communication Center, which radio pagers are compatible with present South Bend Communication encoded pager system. The City desires to assist the University in this coordination of fire dispatching procedures by authorizing the use of its Centralized Communication Center for such a purpose. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above referred to Contract was approved and executed. APPROVE PURCHASE AGREEMENTS - SALE OF CITY -OWNED PROPERTY AT 307 & 315 EAST KEASEY STREET In accordance with the bid awarded on November 3, 1986, for the purchase of the City -owned lots at 307 and 315 East Keasey Street in the amount of $260.00 each to Mr. Reginald Ruffin, 311 Keasey Street, South Bend, Indiana, the appropriate Purchase Agreements were being submitted at this time for Board approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the Purchase Agreements were approved and the matter referred to the City Attorney's office for drafting of the appropriate Quit -Claim Deeds. APPROVE OFFERS TO PURCHASE REAL PROPERTY - BUREAU OF HOUSING LOCAL HOMESTEADING PROGRAM (121 NORTH ELM & 119 NORTH ELM) Mr. Ted Leverman, Assistant Director, Bureau of Housing, advised that the Bureau is again purchasing vacant two -to -four bedroom houses in need of repair for the Local Homesteading Program. These properties, located in the Community Development Neighborhood Revitalization Area, will be awarded to eligible applicants who will agree to rehabilitate and live in them for three (3) years prior to receiving the Deed. He stated that the above referred to houses are located side -by -side within the West Washington revitalization area and the Bureau would like to acquire them for the Local Homesteading Program. Therefore, Offers to Purchase the following properties were submitted to the Board for approval: LOCATION! OWNER: APPRAISED VALUE: OFFERING PRICE: LOCATION: OWNER: APPRAISED VALUE: OFFERING PRICE: 121 North Elm Street Judy Davis $8,300.00 $8,300.00 119 North Elm Street Inez Moore $9,000.00 $9,000.00 Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above Offers to Purchase Real Property as submitted were approved and executed. 1 1 1 16 REGULAR MEETING NOVEMBER 18, 1986 AWARD BIDS - JANITORIAL SERVICES, INCLUDING PEST AND RODENT CONTROL AT POLICE DEPARTMENT AND TWO (2) POLICE SUBSTATIONS In a letter to the Board, Police Chief Charles T. Hurley, recommended that the Board award the bid of Maintenance Systems Corporation, P.O. Box 6125, South Bend, Indiana, in the amount of $16,680.00, to provide cleaning services at the Police Department facilities for calendar year 1987. Additionally, Chief Hurley recommended that the bid of Franklin Pest Control, 614 West Calvert Street, South Bend, Indiana, in the amount of $648.00, be accepted to provide pest control at the Police Department facilities for calendar year 1987. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above recommendations were accepted, the bids awarded and the matter referred to the City Attorney's office for the drafting of the appropriate contracts. AWARD BID - ONE (1) COMPACT VACUUM STREET SWEEPER WITH ASSORTED ATTACHMENTS FOR THE SOUTH BEND STREET DEPARTMENT In a letter to the Board, Mr. Bill Penn, Director, Division of Transportation, recommended that the Board award the bid of Boschung Company, Inc., 530 Armory Drive, South Holland, Illinois, in the amount of $82,800.00 for the above referred to equipment as follows: 1 - Prime Mover with gauges $34,950.00 1 - Vacuum Sweeper 24,500.00 1 - High Pressure Wash System 8,900.00 1 - Two Stage Snow Blower 5,200.00 1 - Snow Plow 2,400.00 1 - Sand & Salt Spreader 6,900.00 1 - Prime Mover Windshield Washer no charge 1 - High Pressure Horse Hair Brush no charge 1 - Automatic Retractable Hose Reel with 32' of hose no charge 1 - Spreader (sloping top with vinyl cover) no charge Standard (one (1) year or 2080 whichever comes first), warranty no charge Rusty Jones Rustproofing no charge TOTAL $82,800.00 Mr. Penn advised that the bid submitted by Best Equipment Company, Inc. did not meet specifications as it did not include a snow blower or high pressure washing and flushing system. Further, the bid submitted by Deeds Equipment Company, Inc. did not meet specifications in that they do not have a vacuum type sweeper capable of dumping in a small truck or dumpster and most attachments are tow behind type that will extend the unit beyond the maximum length of one hundred forty (140) inches. Mr. Leszczynski advised that bids for the above referred to equipment were opened by the Board on November 10, 1186 and that the Street Department and the Department of Redevelopment are the combined funding source for the purchase of this equipment. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the bid awarded. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - ONE (1) OR MORE STREET FLUSHERS AND SINGLE AXLE CAB AND CHASSIS FOR THE SOUTH BEND STREET DEPARTMENT In a letter to the Board, Mr. Bill Penn, Director, Division of Transportation, requested that the Board advertise for the receipt of bids for the above referred to equipment. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the above request was approved. REGULAR MEETING NOVEMBER 18, 1986 APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately fifteen (15) abandoned vehicles, which are being stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the above request was approved and a date of December 9, 1986 was established for the receiving and opening of sealed bids. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - WASHINGTON, JEFFERSON AND THOMAS STREETS CURB AND WALK REPAIRS PROJECT Mr. Leszczynski advised that Murdock & Sons Construction, Inc., 1320 South Franklin Street, South Bend, Indiana, has submitted Change Order No. 1 (Final) indicating that the contract amount for the above referred to project be increased by $7,902.43 for a new contract sum including this Change Order in the amount of $79,621.93. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved and the appropriate three-year Maintenance Bond as submitted was accepted for filing. APPROVE TITLE SHEET - FARMINGTON SQUARE - UNIT 10 Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. He advised that the project entails the installation of water mains and sanitary sewers with the cost of installation to be paid by the developer. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above referred to Title Sheet was approved and signed. REQUEST OF BENDIX AIRCRAFT BRAKE & STRUT AND ENERGY CONTROLS DIVISIONS FOR WARRANT STUDY FOR INSTALLATION OF TRAFFIC LIGHTS - REFERRED In a letter to the Board, Mr. Burl Walters, Plant Engineer, Bendix Aircraft Brake & Strut Division, 3520 West Westmoor Street, P.O. Box 10, South Bend, Indiana, requested a warrant study be made for the purpose of installation of traffic lights at the following locations adjacent to the Bendix plant: 1. Westmoor Street at the entrance to Gate 9A. 2. Westmoor Street at the entrance to Gate 9. 3. Westmoor Street at the entrance of Gate 8. 4. Bendix Drive at the entrance to Gate 5A. Mr. Walters advised that the light at Gate 9 would be controlled by pedestrian buttons on both sides of the street and a button in the guard house at Gate 9. The lights at the other three (3) locations would be controlled by pedestrian buttons only. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST OF MICHIANA WATERSHED, INC. TO CONDUCT 17TH ANNUAL ST. JOSEPH RIVER RUN - MAY 9 1987 - REFERRED In a letter to the Board, Mr. Donald E. Sporleder, President, Michiana Watershed, Inc., St. Joseph County Chapter, P.O. Box 1284, South Bend, Indiana, requested permission to conduct the REGULAR MEETING NOVEMBER 18, 1986 17th Annual St. Joseph River Run on Saturday, May 9, 1987, beginning at Leeper Park in South Bend and finishing at St. Patrick's Park in St. Joseph County. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Bureau of Traffic and Lighting, Police Department Traffic Division, Park Department, Fire Department and City Attorney's office for review and recommendation. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following six (6) traffic control devices were approved: 1. NEW INSTALLATION, STOP SIGN - On Hine at Studebaker. (Uncontrolled 'IT IT). 2. NEW INSTALLATION, STOP SIGN - On Hine at Walnut. (Uncontrolled "T"). 3. NEW INSTALLATION, STOP SIGN - On Pagan at Hine. (Uncontrolled "T"). 4. NEW INSTALLATION, STOP SIGN - On Pagan at Linden. (Uncontrolled "T") 5. REMOVAL OF 10-MINUTE LOADING ZONE, REVISED TO 1-HOUR PARKING 6AM - 6PM - 620-622 N. Michigan. (Requested by Real Services and Memorial Office Center). 6. REMOVAL OF HANDICAP PARKING, REVISED TO 2 HOUR PARKING, 6A-9P, 30 MIN. PARKING 9P-6A - 1200 W. Washington, 1st space East of Walnut, on South side of street. (Requested by Councilman Braboy). APPROVE EXCAVATION BOND Mr. Melvin Humphrey, Engineering Department, recommended Excavation Bond for Eagle Excavation, Inc. be approved retroactive to November 10, 1986. Upon a motion made by Leszczynski, seconded by Mr. Vance and carried, the above referred to Excavation Bond was approved. that the Mr. APPROVE HANDICAPPED PARKING PERMIT Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the following one (1) handicapped parking permit application was approved and referred to the Deputy Controller's office for issuance of a permit: 1. William Neely, 608 N. Johnson, S.B. FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicated a total of one -hundred twenty-six (126) street light outages reported during the month of October. by Mrs. DeClercq and carried, Upon a motion made by Mr. Vance, seconded the report as submitted was filed. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the Certificates of Insurance for O.J. Shoemaker, Inc., 1008 Lincolnway West, P.O. Box 418, South Bend, Indiana, and Edward J. White, Inc., 1011 South Michigan Street, South Bend, Indiana, were accepted and filed. REGULAR MEETING NOVEMBER 18. 1986 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of twenty-five (25) properties cleaned from November 10, 1986 to November 14, 1986, was submitted. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the report as submitted was filed. APPROVE CLAIMS Mr. John W. Ferguson, Executive Director, St. Joseph County Job Training Program submitted two (2) lists containing sixty-four (64) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket Nos. 15511 through 15756 and 15759 through 15908 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:53 a.m. J n E. Leszczyn Patricia E. DeClercq Nx�"' LnLl' Michael L. ance ATTE T : � Sandra M. Parmerlee. Clerk 1 I 1