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HomeMy WebLinkAbout11/10/86 Board of Public Works MinutesREGULAR MEETING NOVEMBER 10, 1986 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, November 10, 1986, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance, and carried, the minutes of the November 3, 1986, regular meeting of the Board were approved. POSTPONEMENT OF PUBLIC HEARING REGARDING FINAL ASSESSMENT ROLL NO. 2993 - CONSTRUCTION OF SANITARY SEWER ALONG RIVERSIDE DRIVE AND RIVERSIDE PLACE Mr. Leszczynski advised that this was the date set for the Board's Public Hearing for the purpose of hearing and considering all remonstrances as to the amounts assessed on Final Assessment Roll No. 2993 for the above referred to project as authorized under Improvement Resolution No. 3522-86 adopted by the Board on February 18, 1986. However, as the time of the Public Hearing was inadvertently omitted from the Notice of Public Hearing published in the newspaper and from the Notice of Public Hearing sent to affected property owners, the Board cannot go ahead with the Public Hearing today. Therefore, Mr. Leszczynski made a motion that the Notice of Public Hearing be readvertised and affected property owners be sent new Notices of a Public Hearing which will be held on November 25, 1986 at 9:30 a.m. Mr. Vance seconded the motion and it carried. PUBLIC HEARING AND FAVORABLE RECOMMENDATION - ALLEY VACATIONS: ENTIRE N/S ALLEY, ALSO WEST .1/2 OF THE E/W ALLEY WITHIN THE BLOCK BOUNDED BY MONROE-MAIN-SOUTH AND LAFAYETTE STREETS Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on the proposed vacation of the following alleys: The entire north/south alley ALSO the west 1/2 (one-half) of the east/west alley within the city block bounded by: Monroe -Main -South and Lafayette Streets in Martins Add. to the City of South Bend, Indiana. It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by Mr. Joseph J. Pluta, Director, City of South Bend, Division of Engineering, Room 1316 County -City Building, South Bend, Indiana. It was further noted that pursuant to South Bend Municipal Code Section 18-53.8, owners whose property abut the proposed alleys to be vacated were notified of the Board's Public Hearing date. Mr. Joseph J. Pluta, Director, City of South Bend, Division of Engineering, was present and advised the Board that the purpose of the vacation of the above referred to alleys abutting and adjacent to the Studebaker Museum is for security and improvements to the property and asked that the Board favorably consider this vacation. Mr. Gregory Bajer, 1211 Dodge, Mishawaka, Indiana, addressed the Board and advised that he was present on behalf of Ms. Jule Bell, 210 West Monroe, Elkhart, Indiana, an abutting property owner. He stated that Ms. Bell owns Lots No. 43, 44 and 45 at the northeast corner of the north/south alley to be vacated and with the closing of the alley, access to the furnace room at the rear of a building at that location and use of the alley for deliveries would be cut-off. 6. REGULAR MEETING NOVEMBER 10, 1986 Mr. Leszczynski inquired of Mr. Bajer if he was aware that should the alley be vacated one-half of the alley would become the property of Ms. Bell and that vacating the alley means that it is closed to public use but could still be used by the property owner for access purposes. Mr. Bajer stated that he was not aware of that fact and therefore there would be no objection to the vacation of the alley. There being no one else present wishing to speak either for or against the proposed vacation, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Public Hearing on this matter was closed. Therefore, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to alley vacations subject to any and all utility easements. OPENTNG OF ITH This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: BEST EQUIPMENT COMPANY, INC. 2804 North Catherwood Indianapolis, Indiana 46219 Bid was signed by Norman G. Dahlmann, President, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: One Elgin Trailwind Vacuum Sweeper in accordance with specifications $47,000.00 F.O.B. South Bend, Indiana OPTIONS: Salt Spreader $3,995.00 Snow Plow 2,435.00 Wandering Hose 1,585.00 Delivery: Approximately 3-4 weeks after receipt of order. DEEDS EQUIPMENT COMPANY, INC. 8015 East 45th Street Lawrence, Indiana 46226 Bid was signed by John K. Brennan, President, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: One Trackless Vehicle, Trackless MT, series IV diesel. 77 Horsepower turbo -charged, 4 cylinder diesel Two 5900 lb. capacity axles with limited slip differentials Hydrostatic transmission 1 1 REGULAR MEETING NOVEMBER 10. 1986 1 1 1 Built in hydraulics to power various attachments Larger Certified ROPS Cab Front and rear 540 RPM PTO with Track- less Quick Hitch on the front and Cat 1 three point hitch on rear To meet specifications Price, FOB Plymouth, IN OPTIONS: Extra hydraulic pump and valve kit 5' angle snow blade with skid shoes 6' angle snow blade with skid shoes 7' angle snow blade with skid shoes Angle snow blade attachment kit V plow complete Epoke salt and sand spreader 51" Snow Blower with sidewall chute 70" Snow Blower with sidewall chute Truck chute with hoses Truck chute in lieu of sidewall chute, add to Blower.price $28,030.53 60" x 32" power angling sweeper, hydraulic driven for MT IV only Spray Bar kit for above, add to Sweeper 48" Pick Up Sweeper Spray Bar kit for above, add to Sweeper Water tank and pump kit for Sweepers Street Flusher, two wheel trailer mount, hydraulic driven pump with electric solenoid valve, 476 gallon water tank, spray from front of machine, tow -behind trailer with all necessary quick connects 844.36 438.90 506.83 559.08 606.10 1,149.50 2,487.10 3,448.50 3,725.43 438.90 117.65 3,375.35 128.54 2,654.30 98.23 1,198.62 3,180.00 BOSCHUNG COMPANY, INC. 530 Armory Drive South Holland, Illinois 60473 Bid was signed by Marcel Boschung, Vice -President, Non -Collusion Affidavit was in order and a Certified Check in the amount of $8,525.00 was submitted. BID: 1 Prime mover Standard with warning lights in lieu of gauges 1 Prime mover As specified with gauges and safety shutdown. (NO EXCEPTIONS) 1 Attachment - Vacuum Sweeper, As specified (NO EXCEPTIONS) 1 Attachment - High Pressure Washing and System, as specified (NO EXCEPTIONS) 1 Attachment - Two stage Snowblower, As (NO EXCEPTIONS) 1 Attachment - Snowplow, As specified (NO EXCEPTIONS) 1 Attachment - Salt & Sand Spreader, As specified (NO EXCEPTIONS) $34,500.00 34,950.00 24,500.00 Flushing 8,900.00 specif ied 5,200.00 Safety - Full compliance. Warranty - As specified (1 year or 2080 hours, whichever is greatest) Warranty - Standard (1 year or 2080 hours, whichever comes first) Rustproofing - As specified - Rusty Jones 2,400.00 1,700.00 NO CHARGE NO CHARGE C 00 REGULAR MEETING NOVEMBER 10, 1986 OPTIONS: 1 Prime mover, Windshield washer 1 High pressure washing A. Extendable horse hair brush B. Automatic retractable hose reel with 32' of hose 1 Spreader, sloping top with vinyl cover Storage - All rear attachments come with (4) four storage legs each and all front attachments have built in storage systems. Delivery time: 30 days A.R.O. 105.00 100.00 275.00 220.00 It was noted that Van-Kal Truck Equipment & Service, 10700 Red Arrow Highway, Mattawan, Michigan, advised that they decline to bid at this time. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to the Street Department for review and recommendation. OPENING OF BIDS - JANITORIAL SERVICES INCLUDING PEST AND RODENT CONTROL AT POLICE DEPARTMENT AND TWO (2) POLICE SUBSTATIONS This was the date set for receiving and opening of sealed bids for the above referred to services. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MAINTENANCE SYSTEMS CORPORATION P.O. Box 6125 South Bend, Indiana Bid was signed by Margaret A. Buerger, President and David D. Kramer, Secretary, Non -Collusion Affidavit was in order and a Cashier's Check in the amount of $834.00 was submitted. BID: Janitorial Services - $16,680.00/year INDIANA TERMINIX COMPANY P.O. Box 2843 South Bend, Indiana Bid was signed by Barry L. Heim, Non -Collusion Affidavit was in order and a Certified Check in the amount of $54.00 was submitted. BID: Pest Control Services - $1,080.00/year ARROW SERVICES, INC. 1815 North Michigan Street P.O. Box 515 Plymouth, Indiana 46563 Bid was signed by Don E. Green, President and Jayne A. Green, Secretary, Non -Collusion Affidavit was in order and a Treasurer's Check in the amount of $81.00 was submitted. BID: Pest Control Services - $1,620.00/year ABSOLUTE PEST & TERMITE CONTROL INC. 2228 Lincolnway West Mishawaka, Indiana 46544 Bid was signed by Rocco DiLorenzo, President and Barbara DiLorenzo, Secretary, Non -Collusion Affidavit was in order and a Certified Check in the amount of $39.00 was submitted. BID: Pest and Rodent Control - $780.00/year - $ 65.00/mo. REGULAR MEETING NOVEMBER 10. 1986 FRANKLIN_ PEST CONTROL OF MICHIANA, INC. 614 W. Calvert Street South Bend, Indiana Bid was signed by Robert Ziker, President and C.S. Hansen, Secretary, Non -Collusion Affidavit was in order and a Travelers Express Money Order in the amount of $32.40 was submitted. BID: Pest Control - $648.00/year $ 54.00/mo. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the above bids were referred to the Police Department for review and recommendation. APPROVE REQUEST TO MOVE HOUSES - LYKOWSKI CONSTRUCTION. INC. Attorney Donald E. Esmont, 725 St. Joseph Bank Building, South Bend, Indiana, was present and addressed the Board on behalf of his client, Mr. Timothy J. Lykowski, President, Lykowski Construction, Inc., 21707 W. Ireland Road, South Bend, Indiana, who has requested permission to move three (3) houses as follows: FROM TO TENTATIVE DATE 1549 Perthway Drive 817 Widener Lane 11/20/86 1507 Perthway Drive 805 Widener Lane 11/26/86 1525 Perthway Drive 21644 Jackson Road 12/4/86 Mr. Esmont advised that these houses were originally acquired by the State of Indiana in conjunction with the construction of the U.S. 20,bypass south of Scottsdale Mall and sold to private owners who have contacted Lykowski Construction to move the houses. Mr. Esmont asked that the Board act favorably on the request submitted. It was noted that the appropriate affidavits from utility companies and the required Certificate of Insurance have been submitted and are in order. Additionally, the Building Department has submitted a favorable recommendation regarding the moves and the Bureau of Traffic & Lighting has reviewed the routes to be utilized for the moves and recommends approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the request to move three (3) houses as outlined above was approved and the matter referred to the Building Department for the issuance of the appropriate permits. ACCEPT AND APPROVE PLAT OF DEDICATION - PORTAGE WAY ROAD Mr. Joseph J. Pluta, Director, Division of Engineering, submitted to the Board for acceptance a Dedication of some additional right-of-way at the intersection of Portage Way Road and Sugar Maple Lane. He stated that the additional right-of-way is necessary for a safer intersection. Therefore, upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above referred to Plat of Dedication was accepted and approved. APPROVE REQUEST OF SOUTHOLD DANCE THEATER FOR TRAFFIC ASSISTANCE FOR NUTCRACKER CONCERT PERFORMANCES AT MORRIS CIVIC AUDITORIUM - DECEMBER 16-18, 1986 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request submitted to the Board on September 30, 1986 and recommend approval. It was noted that reserve parking for buses will be on the south and north sides of 100 West Colfax, the east side of 100 North Michigan and the west side of 200 North Main Street. Additionally, holding areas will be the east and west sides of 100-200 North Niles and the north and south sides of 500 East Washington. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the above recommendation was accepted and the request approved. REGULAR MEETING NOVEMBER 10, 1986 APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Leszczynski advised that the following license application has been received: NAME: BY: ADDRESS: STAND TO BE LOCATED AT: DATES: FOR THE PURPOSE OF: B & L CHRISTMAS TREES Bud Garrett 2046 Berkley Place 3928 L.W.W. (Brentwood Shopping Center) 12/l/86 - 12/21/86 Selling Christmas trees Mr. Leszczynski further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, and the Bureau of Traffic and Lighting for the above application. Additionally provided with the application was a letter of permission from the property owner. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. APPROVE LICENSE APPLICATION - SECONDHAND DEALER Mr. Leszczynski advised that the following one (1) secondhand dealers license application has been received: NAME: Cracker Box Collectibles & Consignment Shop BY: Paula L. Thompson ADDRESS: 341 Lincolnway West FOR THE PURPOSE OF SELLING: Used furniture, crafts, glassware Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above application. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. APPROVE RELEASE OF CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for Jack 0. Scott and Joyce S. Scott be released effective November 10, 1986. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above Contractor's Bond was released. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following seven (7) traffic control devices were approved: 1. REMOVAL OF 30-MINUTE PARKING 6A-6P, REVISED TO 1-HOUR PARKING 6A-6P - 110 E. Altgeld. (Requested by Linda Brown, Ladies Apparel Business). 2. REMOVAL OF RESIDENTIAL PARKING - 700 N. Lafayette, West side, 100' south of Lamonte Terrace. (Apartments destroyed by fire). 3. NEW INSTALLATION, STOP SIGN - On Van Buren @ Portage. ("T" intersection). 4. NEW INSTALLATION, STOP SIGN - On Van Buren @ Sancome. ("T" intersection). 1 1 REGULAR MEETING NOVEMBER 10, 1986 5. NEW INSTALLATION, STOP SIGN - On Studebaker @ Linden. (Offset cross intersection). 6. NEW INSTALLATION, STOP SIGN - On Clinton @ South. ("T" intersection) . 7. REMOVAL OF STOP SIGN, REVISED TO TRAFFIC SIGNALS - Olive/Prairie/Locust. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of forty-two (42) properties cleaned from October 31, 1986 to November 6, 1986, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the report as submitted was filed. FILING OF HUMANE SOCIETY REPORT - OCTOBER The Humane Society report for the month of October indicated the following matters handled for the City of South Bend: DOGS HANDLED: 223 CATS HANDLED: 249 OTHER ANIMALS HANDLED: 72 BITE CASES HANDLED: 22 COMPLAINTS HANDLED: 189 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above report as submitted was accepted and filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Certificate of Insurance for Delta Star Electric, Inc., 1125 South Walnut Street, South Bend, Indiana, was accepted and filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:56 a.m. A t h�ELesZCsi Patricia E. DeClercq CYNI_Q� Q . ��� Michael L. V nce ATTEST: Sandra M. Parmerlee, Clerk