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HomeMy WebLinkAbout10/28/86 Board of Public Works MinutesREGULAR MEETING OCTOBER 28, 1986 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, October 28, 1986, by President John E. Leszczynski, with Mr. Leszczynski and Mrs. Patricia E. DeClercq present. Board member Mr. Michael L. Vance was not in attendance. Also present was Chief Deputy City Attorney Thomas Bodnar. ANNOUNCEMENT OF NEXT TWO (2) BOARD OF PUBLIC WORKS MEETING DATES Mr. Leszczynski advised that due to City offices being closed on November 4, 1986, for the general election and on November 11, 1986 in observance of Veteran's Day, the Board will conduct its next two (2) regular meetings on Monday, November 3, 1986 and Monday, November 10, 1986. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski, and carried, the minutes of the October 21, 1986, regular meeting of the Board were approved. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately twenty-five (25) abandoned vehicles which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude, P.O. Box 2883 South Bend, Indiana 46680 Vehicles No. 1 $ 5.75 Vehicles No. 14 $10.75 2 10.75 15 10.75 3 10.75 16 10.75 4 10.75 17 10.75 5 10.75 18 10.75 7 10.75 20 10.75 8 10.75 22 51.75 9 10.75 23 10.75 10 10.75 24 10.75 11 10.75 25 10.75 12 10.75 26 10.75 13 10.75 27 10.75 Ms. Cynthia 25267 State South Bend, Vehicle No. Stremme Road 2 Indiana 1 $35.35 Mr. Charles E. Teske 54830 Pear Road South Bend, Indiana Vehicles No. 1 $ 7.00 11 43.00 15 12.80 V-)42 REGULAR MEETING OCTOBER 28, 1986 Mr. David L. Harris 201 N. Chicago Street South Bend, Indiana Vehicle No. 1 $100.00 22 250.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following bids were awarded: Steve & Gene's - Vehicles No. 2 $10.75 3 10.75 4 10.75 5 10.75 7 10.75 8 10.75 9 10.75 10 10.75 12 10.75 13 10.75 14 10.75 16 10.75 17 10.75 18 10.75 20 10.75 23 10.75 24 10.75 25 10.75 26 10.75 27 10.75 TOTAL: $215.00 Charles E. Teske - Vehicles No. 11 $43.00 15 12.80 TOTAL: $ 55.80 David L. Harris - Vehicles No. 1 $100.00 22 250.00 TOTAL: $350.00 GRAND TOTAL: $620.80 AWARD BID - ARCHITECTURAL/M.E.P. PACKAGE (COVELESKI REGIONAL STADIUM PROJECT) In a letter to the Board, Mr. Michael P. Meeks, Manager, Bureau of Public Construction, recommended that the Board award the low base bid of Carl J. Reinke & Sons, Inc., 1216 West Sample Street, P.O. Box 3095, South Bend, Indiana, in the amount of $4,162,831.00 for the above referred to project. Mr. Leszczynski advised that bids for this project were opened by the Board on October 14, 1986. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the bid awarded, subject to the filing of the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: CENTER CITY ASSOCIATES, INC. SOUTH BEND CENTRAL DEVELOPMENT AREA COMMERCIAL REVOLVING LOAN GUARANTEE FUND The targeted goal for this activity is to provide loan/grant assistance to ten (10) businesses in the South Bend Central Development Area. The total cost -of this activity shall not exceed $100,000.00. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above Contract was approved and executed. c)4 3 REGULAR MEETING OCTOBER 28, 1986 APPROVE AGREEMENT FOR STAFF SUPPORT - SOUTH BEND NEIGHBORHOOD BUSINESS DEVELOPMENT CORPORATION, INC./CITY OF SOUTH BEND BY THE BOARD OF PUBLIC WORKS ON BEHALF OF ECONOMIC DEVELOPMENT DEPT. AND LEGAL DEPARTMENT Mr. James Bixler, Department of Economic Development, submitted to the Board for approval the above referred to Agreement. It was noted that the NBDC was formed to lessen the burdens of local government by administering, coordinating and monitoring neighborhood business district revitalization programs, including the City -Wide Commercial Revolving Loan Fund and other activities conducted within the City in order to prevent and offset the occurrences of slum and blighted conditions. Further, NBDC has entered into and will enter into contracts with the City to assist in implementation of such economic development and community development projects and in order to carry out the purposes of NBDC and to assist the City in certain economic development and community development projects, staff support for NBDC is beneficial and necessary. Through this Agreement, the City will provide staff support to NBDC for the period November 1, 1986 to and including December 31, 1987. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to Agreement was approved and executed. APPROVE CHANGE ORDER NOS. 2 AND 3 - SKYWALK FROM THE CENTURY CENTER TO THE MARRIOTT HOTEL PROJECT Mr. Leszczynski advised that Wright Construction, P.O. Box 1306, Elkhart, Indiana, has submitted Change Order No. 2 indicating that the contract amount be increased by $4,123.00 for a new contract sum including this Change Order in the amount of $955,554.00 as well as Change Order No. 3 indicating that the contract amount be decreased by $1,785.00 for a new contract sum including this Change Order in the amount of $953,759.00. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above Change Orders were approved and executed. APPROVE UTILITY EASEMENTS - LOGAN STREET WIDENING PROJECT Mr. Leszczynski advised that Northern Indiana Public Service Company, Heritage Cablevision Corporation, and Indiana Bell Telephone Company have submitted Utility Agreements to the City in conjunction with the Logan Street Widening project. The Agreements indicate that the City of South Bend and each particular utility company agree that utility facilities consisting of lines and appurtenances located on Logan Street from south of the Grand Trunk Railroad to McKinley Highway in South Bend, Indiana, and located on Hickory Road from McKinley Highway to north of Edison Road in South Bend, Indiana, are hereby granted permit to be located within the highway right-of-way. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above Utility Easements were approved and executed. APPROVE PROJECT COMPLETION AFFIDAVIT - SABLE RIDGE SUB -DIVISION (SECTION ONE) Mr. Leszczynski advised that H. DeWulf Mechanical Contractor, Inc., 58600 Executive Drive, Mishawaka, Indiana, has submitted a Project Completion Affidavit for Sable Ridge Sub -Division (Section One) indicating a final contract amount of $62,911.70. Mr. Leszczynski advised that H. DeWulf provided installation of water and sewer mains for the above referred to development. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Project Completion Affidavit as submitted was approved and executed and the appropriate three (3) year Maintenance Bond as submitted was accepted for filing. REGULAR MEETING OCTOBER 28, 1986 APPROVE CHANGE ORDER NO. 6 - RESTORATION OF PALAIS ROYALE BUILDING (FACADE AND SIDEWALK REPAIR) PROJECT Mr. Leszczynski advised that James E. Childs & Associates, Inc., 521 West Colfax Avenue, South Bend, Indiana and Verkler Contractor, 345 North Wilber Street, South Bend, Indiana, have submitted Change Order No. 6 for the above referred to project indicating that the contract amount be increased by $3,657.51 for a new contract amount including this Change Order in the sum of $258,447.51. The Change Order indicated a deduct to adjust micro-cotta allowance and an increase to add marquee lights on the south facade west of the entrance to Marks' Restaurant. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, Change Order No. 6 was approved and executed. FILING OF FINAL ASSESSMENT ROLL NO. 2993 AND SETTING OF PUBLIC HEARING DATE - CONSTRUCTION OF SANITARY SEWER ALONG RIVERSIDE DRIVE AND RIVERSIDE PLACE In a letter to the Board, Mr. John E. Leszczynski, Director, Public Works, submitted Final Assessment Roll No. 2993 for the above referred to project. It was noted that this project included the construction of sanitary sewers along River Side Drive and Riverside Place. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried the above referred to Final Assessment Roll was filed and a public hearing date of November 10, 1986 was set to hear remonstrances from affected property owners concerning the amounts assessed. PETITION FOR RESTRICTED RESIDENTIAL PARKING - 900 BLOCK BELLEVUE AVENUE - REFERRED Mr. Marion Balsley, 918 Bellevue Avenue, South Bend, Indiana, on behalf of the residents of the 900 block of Bellevue Avenue, submitted a Petition for Restricted Residential Parking. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Petition was referred to the Bureau of Traffic and Lighting in order that a traffic study can be conducted regarding this request. APPROVE REQUEST OF BETHEL COLLEGE ALUMNI ASSOCIATION TO CONDUCT 5K RUN - NOVEMBER 1, 1986 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed this request and recommend approval. It was noted that Civil Defense Special Police will be utilized for this event. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above recommendation was accepted and the request approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following four (4) traffic control devices were approved: 1. NEW INSTALLATION, HANDICAP TOW -AWAY ZONE - 1326 Grace Street. (Regina Kelley). 2. NEW INSTALLATION, STOP SIGN - On Rush at South. (Offset cross intersection). 3. NEW INSTALLATION, TOW -AWAY ZONE - 3003 Lincolnway West. (Touch of Texas). Addition to No Parking within 20' of pavement. Requested by Police Department. 4. REMOVAL OF 30-MINUTE PARKING, REVISED TO 2-HOUR PARKING, 6A-9P, 30 MINUTE PARKING 9P-6A - 1200-1300 W. Washington. (Requested by Police Department). 0 ii REGULAR MEETING OCTOBER 28, 1986 C' �145 APPROVE RELEASE OF CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for James Bernicky be released effective November 21, 1986. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above Contractor's Bond was released. FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicated a total of one hundred thirty-nine (139) street light outages reported during the month of September. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the report as submitted was filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one hundred eleven (111) properties cleaned from October 20, 1986 to October 24, 1986, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Deputy Cit°y"Controller Carol M. Sanders submitted Claim Docket No. 027973 through Claim Docket No. 028633 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the report filed. ADJOURNMENT There being no further business to come motion made by Mr. Leszczynski, seconded carried, the meeting adjourned at 9:49 a ATTEST: Sandra M. Parmerlee, Clerk before the Board, upon a by Mrs. DeClercq and .m. hn E. Leszcz Patricia E. DeClercq