HomeMy WebLinkAbout10/21/86 Board of Public Works MinutesREGULAR MEETING OCTOBER 21, 1986
The regular meeting of the Board of Public Works was convened at
9:37 a.m. on Tuesday, October 21, 1986, by President John E.
Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq
and Mr. Michael L. Vance present. Also present was Chief Deputy
City Attorney Thomas Bodnar.
AGENDA ITEMS ADDED
Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and
carried, the following items were added to the agenda:
1. License to Perform Construction as it relates to the
construction of a skywalk from the Marriott Hotel to
Century Center.
2. Recommendation from the Bureau of Traffic and Lighting
regarding a block party request.
3. One (1) traffic control device.
AGENDA ITEM STRICKEN
Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and
carried, the request of IUSB to utilize a calliope for the annual
Sounds of Music event was stricken from the agenda.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and
carried, the minutes of the October 14, 1986, regular meeting of
the Board were approved.
APPROVE COMMUNITY DEVELOPMENT CONTRACT
The following Community Development Contract was presented to the
Board for approval:
CENTER CITY ASSOCIATES
CENTRAL BUSINESS DISTRICT MARKET STUDY ACTIVITY
The targeted goal for this activity is to conduct a market
study of the Central Business District. The total cost of
this activity shall not exceed $ 18,000.00.
In response to Mr. Vance's inquiry regarding the relationship
between this Contract and the Agreement for Consulting Services
with Center City Associates also on today's agenda, Ms. Betsy
Harriman of the Department of Economic Development, advised that
the funds involved in this particular contract are civil City
funds administered through the Department of Community
Development and are for a continuation of a retail market study.
It was noted that an office space study will also be added to the
retail market study contract.
Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr.
Vance and carried, the above Contract was approved and executed.
APPROVE AGREEMENT FOR CLERICAL SERVICES (CODE ENFORCEMENT HEARING
OFFICER)
Mrs. Patricia DeClercq, Director, Department of Code Enforcement,
advised that the Agreement submitted to the Board today for
approval is between the City of South Bend and Lawrence J.
Clifford, Attorney at Law, 205 West Jefferson Boulevard, Suite
110, South Bend, Indiana, employed by the City of South Bend as
Code Enforcement Hearing Officer, for clerical services provided
exclusively in conjunction with Mr. Clifford's duties as Hearing
Officer for the City of South Bend. It was noted that the term
of this Agreement is October 1, 1986 to December 31, 1986 and
provides that the City will pay to Mr. Clifford bi-weekly on
REGULAR MEETING
OCTOBER 21, 1986
regular City paydays in addition to his salary as Code
Enforcement Hearing Officer the sum of $277.27 for said clerical
services. Upon a motion made by Mr. Vance, seconded by Mr.
Leszczynski and carried, the Agreement as submitted was approved
and executed.
AP
TO
NSE TO PERF(
CONSTRUCTIO]
FROM MARRIOTT
The above referred to License Agreement between South Bend Joint
Venture, 25425 Center Ridge Road, Cleveland, Ohio and the City of
South Bend, grants to the City a temporary non-exclusive license
to enter upon the property as and to the extent necessary for the
purpose of constructing thereon an enclosed, elevated pedestrian
skywalk which shall interconnect to the building owned by South
Bend Joint Venture and commonly known as the Marriott Hotel and
shall traverse St. Joseph Street and interconnect with Century
Center. Upon a motion made by Mr. Leszczynski, seconded by Mrs.
DeClercq and carried, the above referred to License to Perform
Construction was approved and executed.
APPROVE AGREEMENT FOR CONSULTING SERVICES (CENTER CITY
Ms. Eugenia Schwartz, Assistant City Attorney, advised the Board
that this Agreement provides for the allocation of money to
Center City Associates, together with Community Development
funds, to pay for consulting services for a retail downtown
study. Mr. Vance stated that the amount allocated by this
Agreement is $7,000.00 which will be combined with the $18,000.00
allocated through the Contract with Center City Associates also
approved by the Board this date. He clarified that these two (2)
contracts are funding one (1) study.
It was noted that this Agreement for consulting services is
between the City of South Bend and Center City Associates, Inc.
(CCA) and provides $7,000.00 for the year 1986 from the Indiana
Main Street Program Grant for the purpose of providing funds to
match those to be collected by the CCA in connection with the
Retail Revitalization Program for the downtown area of the City
of South Bend. It was further noted that the City of South Bend
received a Grant from the Indiana Main Street Program
administered by the Indiana Department of Commerce and the intent
of the Grant was for the City to participate as a Partnership
Demonstration Community with the Indiana Department of Commerce's
Main Street Program and the National Main Street Center.
Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and
carried, the above Agreement was approved and executed.
APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - JANITORIAL
SERVICES_, PEST AND RODENT CONTROL - POLICE DEPARTMENT
In a letter to the Board, Police Chief Charles T. Hurley,
requested permission to advertise for the receipt of bids for
janitorial services and pest and rodent control for the Police
Department main station located at 701 West Sample Street and two
(2) police substations located at 1716 South Michigan Street and
220 West Olive Street. Upon a motion made by Mrs. DeClercq,
seconded by Mr. Leszczynski and carried, the above request was
approved.
APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION
AFFIDAVIT - CONSTRUCTION OF SANITARY SEWER ALONG RIVERSIDE DRIVE
AND RIVERSIDE PLACE
Mr. Leszczynski advised that H. DeWulf Mechanical Contractor,
Inc., 58600 Executive Drive, Mishawaka, Indiana, has submitted
Change Order No. 1 (Final) indicating that the contract amount be
decreased by $298.00 for a new Contract sum including this Change
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REGULAR MEETING OCTOBER 21, 1986
Order in the amount of $124,309.00. Additionally submitted was
the Project Completion Affidavit indicating this new final cost.
Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq
and carried, Change Order No. 1 (Final) and the Project
Completion Affidavit were approved and the appropriate three-year
Maintenance Bond as submitted was filed.
REQUEST OF BETHEL COLLEGE ALUMNI ASSOCIATION TO CONDUCT 5K RUN -
NOVEMBER 1, 1986, REFERRED
In a letter to the Board, Mrs. Margaret Wilson, Director of
Alumni Relations, Bethel College Alumni Association, 1001 West
McKinley Avenue, Mishawaka, Indiana, requested permission to
conduct a 5K Run as part of the 1986 Bethel Homecoming activities
on Saturday, November 1, 1986 beginning at 11:00 a.m. The route
proposed for the event is as follows:
Leave Bethel campus east on LaSalle through College Park and
onto Lowell Street west to cross Logan Street to Washington
Street. After a circle through Bercliff Estates, runners
would return by way of Washington Street east to again cross
Logan and circle back to Bethel campus.
Mrs. Wilson noted that since Logan Street is the dividing line
between South Bend and Mishawaka, she has submitted this same
request to both cities to get permission for the runners to cross
Logan Street. Mrs. Wilson further stated that Bethel College is
a non-profit organization and the run is strictly for the
enjoyment of the students and alumni and is not a money -making
activity.
Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and
carried, the above request was referred to the necessary
departments for review and recommendation.
APPROVE REQUEST OF ST. JOSEPH COUNTYDEMOCRATIC CENTRAL COMMITTEE
TO UTILIZE PUBLIC BUILDINGS FOR VOTING -PURPOSES FOR GENERAL
ELECTION DAY (NOVEMBER 4 1986)
Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq
and carried, the utilization of the following public buildings
for voting purposes on General Election Day, November 4, 1986 was
approved:
#2 Fire Station
#3 Fire Station
#5 Fire Station
#6 Fire Station
#7 Fire Station
#9 Fire Station
#10 Fire Station
Potawatomi Greenhouse
Pinhook Pavilion
110 E. Marion
1805 McKinley Avenue
2221 Prairie Avenue
4302 Western Avenue
1616 Portage Avenue
2520 Mishawaka Avenue
308 West Ireland Road
2105 Mishawaka Avenue
2801 Riverside Drive
FILING OF MASSAGE ESTABLISHMENT LICENSE APPLICATION AND SETTING
OF PUBLIC HEARING DATE
Mr. Leszczynski advised that Ms. E. Erika Mays, President of
L'Image Classique, 517 East Jefferson Boulevard, South Bend,
Indiana, has submitted a Massage Establishment License
application. Pursuant to ordinance requirements, a Public
Hearing regarding this application must be conducted. Therefore,
upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and
carried, the above application was accepted for filing and a
Public Hearing date of November 3, 1986 was set.
FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT
A report from the Department of Code Enforcement indicating a
total of forty-four (44) properties cleaned from October 13, 1986
REGULAR MEETING
OCTOBER 21, 1986
to October 17, 1986,
DeClercq, seconded b
submitted was filed.
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was submitted. Upon a motion made by Mrs.
Mr. Leszczynski and carried, the report'as
APPROVE REQUEST TO CLOSE MANITOU PLACE FOR NEIGHBORHOOD HALLOWEE
PARTY - OCTOBER 25, 1986
In a letter to the Board, Ms. Margaret Moody, 721 Forest Avenue,
South Bend, Indiana, on behalf of the Park Avenue Neighborhood
Association (PANA) requested that Manitou Place from Park Avenue
to Forest Avenue, be closed from 4:00 p.m. to 8:00 p.m. on
October 25, 1986, with a rain date of October 26, 1986, for a
neighborhood Halloween Party sponsored by PANA. Mr. Leszczynski
advised that the Bureau of Traffic and Lighting and the Police
Department Traffic Division have reviewed this request and
recommend approval. Therefore, upon a motion made by Mr.
Leszczynski, seconded by Mrs. DeClercq and carried, the
recommendation was accepted and the request approved.
APPROVE TRAFFIC CONTROL DEVICE
Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and
carried, the following one (1) traffic control device was
approved:
1. REMOVAL OF NO PARKING, REVISED TO 2 HR. PARKING 6A -6P -
1100 20th, West side, North 1/2 block from Northside.
(Requested by Mr. T. Frederick, Parkview Juvenile Home).
APPROVE CLAIMS
Mr. John W. Ferguson, Executive Director, St. Joseph County Job
Training Program submitted two (2) lists containing ninety-six
(96) claims and recommended approval. Additionally, Deputy City
Controller Carol M. Sanders submitted Claim Docket No. 026787
through Claim Docket No. 027972 and recommended approval. Upon a
motion made by Mrs. DeClercq, seconded by Mr. Vance and carried,
the claims were approved and the reports as submitted were filed.
ADJOURNMENT
There being no further business to come before the Board, upon a
motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and
carried, the meeting adjourned at 9:51 a.m.
'e
Jo E. Leszczy s i
Patricia E. DeClercq
Michael L. Vance
ATTEST:
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Sandra M. Parmerlee, Clerk
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