HomeMy WebLinkAbout10/14/86 Board of Public Works MinutesREGULAR MEETING
OCTOBER 14, 1986
The regular meeting of the Board of Public Works was convened at
9:32 a.m. on Tuesday, October 14, 1986, by President John E.
Leszczynski, with Mr. Leszczynski, new Board member Mrs. Patricia
E. DeClercq and Mr. Michael L. Vance present. Also present was
Chief Deputy City Attorney Thomas Bodnar.
WELCOME TO NEW BOARD MEMBER - PATRICIA E. DE CLERCO
Board members Mr. Leszczynski and Mr. Vance welcomed Mrs.
Patricia DeClercq as a new member of the Board of Public Works.
It was noted that Mrs. DeClercq replaces Ms. Katherine G. Barnard
as the Director of the Department of Code Enforcement and a
member of the Board of Public Works.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and
carried, the minutes of the October 7, 1986, regular meeting of
the Board were approved.
AGENDA ITEM ADDED
Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and
carried, a request to advertise for the receipt of bids for one
(1) compact vacuum street sweeper with assorted attachments was
added to the agenda.
OPENING OF BIDS - ARCHITECTURAL/M.E.P._PACKAGE (COVELESKI
REGIONAL BASEBALL STADIUM PROJECT)
This was the date set for receiving and opening of sealed bids
for the above referred to project. The Clerk tendered proofs of
publication of Notice in the South Bend Tribune and the
Tri-County News which were found to be sufficient. The following
bids were opened and publicly read:
CARL J. REINKE & SONS, INC.
1216 West Sample Street
P.O. Box 3095
South Bend, Indiana 46619
Bid was signed by Harold G. Reinke, President and Harold G.
Reinke, Jr., Executive Vice -President, Secretary,
Non -Collusion Affidavit was in order and a 5% Bid Bond was
submitted.
BID: BASE BID
$4,162,831.00
ALTERNATE
#1
ADD
35,759.00
ALTERNATE
#2
ADD
259,485.00
ALTERNATE
#3
ADD
41,500.00
ALTERNATE
#4
ADD
48,238.00
ALTERNATE
#5
ADD
99,820.00
ALTERNATE
#6
- NOT
IN CONTRACT - NO BID REQUIRED
ALTERNATE
#7
114,300.00
ALTERNATE
#8
78,569.00
ALTERNATE
#9
94,000.00
CASTEEL CONSTRUCTION CORPORATION
P.O. Box 628
23086 West Ireland Road
South Bend, Indiana
Bid was signed by R.V. Casteel, President and Walter Renwick,
Secretary, Non -Collusion Affidavit was in order and a 5% Bid
Bond was submitted.
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REGULAR MEETING
OCTOBER 14 1986
BID: BASE BID
CHARGE PER DAY FOR DELAY
IN AWARD & NOTICE TO
PROCEED BEYOND 60 DAYS
ALTERNATE #1 ADD
ALTERNATE #2 ADD
ALTERNATE #3 ADD
ALTERNATE #4 ADD
ALTERNATE #5 ADD
ALTERNATE #6
ALTERNATE #7
ALTERNATE #8
ALTERNATE #9
$4,387,000.00
922.00
35,500.00
247,000.00
30,000.00
39,000.00
72,000.00
NO BID
109,300.00
88,000.00
71,000.00
Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq
and carried, the above bids were referred to the Engineering
Department for review and recommendation.
OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES
This was the date set for the receiving and opening of sealed
bids for the sale of approximately seventeen (17) abandoned
vehicles which have been stored at Steve and Gene's Auto & Truck
Salvage and Repair, 3109 South Gertrude Street, South Bend,
Indiana. The Clerk tendered proofs of publication of Notice in
the South Bend Tribune and the Tri-County News which were found
to be sufficient. The following bids were opened and publicly
read:
Mr. Gene Hancz
Steve & Gene's Auto Truck Salvage
3109 S. Gertrude, P.O. Box 2883
South Bend, Indiana 46680
Vehicles No. 1
$10.75
Vehicles No. 10
$10.75
2
10.75
11
2.00
3
10.75
12
5.75
4
10.75
13
10.75
5
10.75
14
10.75
6
10.75
15
5.75
7
10.75
16
51.75
8
10.75
17
5.75
9
10.75
Mr. Howard W. Rubin
Rubin's Auto Parts, Inc.
23921 Western Avenue
South Bend, Indiana
Vehicles No. 9 $26.26
17 31.31
Mr. Charles E. Teske
54830 Pear Road
South Bend, Indiana
Vehicles No. 1 $14.00
6 12.00
7 7.00
16 58.00
17 9.00
Mr. Jeffrey T. Moser
4526 Old Cleveland Road
South Bend, Indiana 46628
Vehicles No. 15 $10.00
16 20.00
17 55.00
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OCTOBER 14, 1986
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Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and
carried, the following bids were awarded:
Steve & Gene's
Rubin's Auto Parts
Charles E. Teske
Jeffrey T. Moser
- Vehicles No.
2 $10.75
3 10.75
4 10.75
5 10.75
7 10.75
8 10.75
10 10.75
11 2.00
12 5.75
13 10.75
14 10.75
TOTAL:
Vehicles No. 9 $26.26
- Vehicles No. 1 $14.00
6 12.00
16 58.00
TOTAL:
- Vehicles No. 15 $10.00
17 55.00
TOTAL:
GRAND TOTAL:
$104.50
$ 84.00
$ 65.00
$279.76
APPROVE COMMUNITY DEVELOPMENT ADDENDA
The following Community Development Addenda were presented to the
Board for approval:
ADDENDUM I
DEPARTMENT OF PUBLIC PARKS
GENERAL PARK IMPROVEMENTS
Addendum I adds $4,374.21 to the original contract amount
effective after October 14, 1986.
ADDENDUM I
CENTER CITY ASSOCIATES
CENTER CITY ASSOCIATES INC. MATCH
Addendum I reduces the amount of funds which need to be
"matched" before the entire $20,000.00 is released. Instead
of matching the entire $20,000.00, only $6,900.00 will have
to be matched before the remaining $13,100.00 will be
released.
In response to a request from Mr. Vance for a further explanation
of Addendum I as it relates to Center City Associates, Ms. Betsy
Harriman, Department of Community Development, advised that the
original contract provided for the allocation of $20,000.00 to
fund the position of Executive Director for Center City.
Originally, Center City was required to match the $20,000.00
before the money could be released. However, that provision has
been changed and lowered to $6,900,00 by December 31, 1986 for
the City to release the remainder of the funds. She stated that
this allows the position of Executive Director to be offered by
November 1, 1986.
Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr.
Vance and carried, the above Addenda were approved and executed.
APPROVE CONSTRUCTION CONTRACT - HOWARD STREET CURB IMPROVEMENTS
PROJECT
Mr. Leszczynski advised that in accordance with the bid awarded
on September 23, 1986, to L.L. Geans & Sons, Inc., 1721 Home
Street, Mishawaka, Indiana, in the amount of $15,068.00 for the
REGULAR MEETING OCTOBER 14, 1986
above referred to project, a Contract in said amount was being
submitted for Board approval. Upon a motion made by Mr. Vance,
seconded by Mrs. DeClercq and carried, the Contract was approved
and the appropriate Insurance, Performance Bond and Labor and
Materials Payment Bond as submitted were filed.
ADOPTION OF RESOLUTION NO. 23-1986 - SALE OF CITY -OWNED PROPERTY
AT 307 KEASEY, 315 KEASEY 1814 SAMPSON, 719 WENGER, 2418 LINDEN
AND 601 NO. CLEVELAND
Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and
carried, the following Resolution No. 23-1986 for the sale of
City -owned properties was adopted:
RESOLUTION NO. 23-1986
WHEREAS, the Board of Public Works of the City of South
Bend, Indiana, has compiled a current detailed inventory of all
real property owned by the City of South Bend; and
WHEREAS, the Board of Public Works has reviewed said
inventory of real property and it finds that certain of the
parcels of real estate now owned by the City of South Bend are
not necessary to the public use and are not set aside by State
and City laws for public purposes; and
WHEREAS, the Board of Public Works now wishes to take the
necessary action to make it possible for the Board, in the
future, to sell said parcels of real estate pursuant to State
Statutes.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works
of the City of South Bend, Indiana:
That the parcels of real estate owned by
the City contained in the following list
are not necessary to the public use and
are not set aside by State or City laws
for public purposes:
ADDRESS:
307 Keasey
315 Keasey
1814 Sampson
719 Wenger
2418 Linden
601 N. Cleveland
nFFn Wn
869
778
571
722
1110
Bureau of Housing
ADOPTED this 14th day of October, 1986.
BOARD OF PUBLIC WORKS
s/John E. Leszczynski
s/Patricia E. DeClercq
s/Michael L. Vance
ATTEST:
s/Sandra M. Parmerlee, Clerk
APPROVE REQUEST TO
IC
rISE FOR RECEIPT OF BIDS -SALE OF
Mrs. Patricia E. DeClercq, Director, Department of Code
Enforcement, requested permission to advertise for the sale of
approximately twenty-five (25) abandoned vehicles, which are
being stored at Steve & Gene's Auto & Truck Salvage and Repair,
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OCTOBER 14, 1986
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3109 South Gertrude Street, South Bend, Indiana. It was noted
that all vehicles have been stored more than fifteen (15) days,
identification checks had been run for auto theft and the owners
and lienholders notified. Upon a motion made by Mr. Leszczynski,
seconded by Mrs. DeClercq and carried, the above request was
approved and a date of October 28, 1986 was established for the
receiving and opening of sealed bids.
APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - ONE (1)
COMPACT VACUUM STREET SWEEPER WITH ASSORTED ATTACHMENTS FOR THE
STREET DEPARTMENT
In a letter to the Board, Mr. John E. Leszczynski, Director,
Public Works, requested that the Board advertise for the receipt
of bids for the above referred to equipment. Upon a motion made
by Mr. Leszczynski, seconded by Mr. Vance and carried, the
request was approved.
APPROVE LICENSE APPLICATION - OPEN AIR STAND
Mr. Leszczynski advised that the following license application
has been received:
NAME: McCraven's Super Kid's Park
BY: Charles Howell
ADDRESS: 1118 North Duey Street
STAND TO BE LOCATED AT: 501 E. LaSalle on 10/13/86
and 10/14/86 and also at
Eddy & South Bend Avenue on
DATES:
FOR THE PURPOSE OF:
various dates:
10/10/86, 10/11/86,
10/14/86, 10/16/86,
10/18/86, 11/6/86,
11/8/86, 11/13/86,
11/15/86
10/13/86
10/17/86
11/7/86
11/14/86 and
Selling bar-b-que ribs, chicken
and sausages
Mr. Leszczynski advised that favorable recommendations have been
received from the Departments which have reviewed the above
referred to application. He additionally advised that Mr. Howell
has provided a letter of permission from the property owner of
501 E. LaSalle. However, a letter of permission from the owner
of property at Eddy and South Bend Avenue has not yet been
received. Therefore, upon a motion made by Mr. Vance, seconded
by Mrs. DeClercq and carried, the above license application was
approved subject to Mr. Howell providing to the Board a letter of
permission from the owner of property at Eddy and South Bend
Avenue.
APPROVE TRAFFIC CONTROL DEVICES
Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and
carried, the following five (5) traffic control devices were
approved:
1. NEW INSTALLATION, TEMPORARY HANDICAP TOW -AWAY ZONE
100 E. Jefferson, Sherland Building. (Temporary
Handicap parking till completion of construction
of 100 S. Michigan, 2 spaces).
2. REMOVAL OF HANDICAP PARKING TOW -AWAY ZONE - South side
of 20th St. adjacent to Riverside Hall (IUSB) driveway/
crosswalk. (Requested by IUSB).
3. NEW INSTALLATION, NO PARKING PASSENGER LOADING ZONE -
1000 27th Street (Nurser School), East side, Vine to
Pleasant. (Requested "by petitions).
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REGULAR MEETING
OCTOBER 14, 1986
4. NEW INSTALLATION, STOP SIGN - On Maywood & Birchwood.
(Uncontrolled "T").
5. REMOVAL OF NO PARKING, STANDING OR STOPPING, REVISED
TO NO PARKING PASSENGER LOADING ZONE - 500 Blk. S.
Eddy, East side 250' north of South St. (Replace
all the No Parking, Stopping, Standing with No
Parking Passenger Loading Zone).
FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT
A report from the Department of Code Enforcement indicating a
total of forty-eight (48) properties cleaned from October 6,
1986 to October 10, 1986, was submitted. Upon a motion made by
Mrs. DeClercq, seconded by Mr. Vance and carried, the report as
submitted was filed.
FILING OF HUMANE SOCIETY REPORT - SEPTEMBER
The Humane Society report for the month of September indicated
the following matters handled for the City of South Bend:
DOGS HANDLED: 222
CATS HANDLED: 312
OTHER ANIMALS HANDLED: 44 %
BITE CASES HANDLED: 12
COMPLAINTS HANDLED: 174
Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq
and carried, the above report as submitted was accepted and
filed.
APPROVAL OF CLAIMS CONTINUED
As there was a question regarding the number of claims submitted
for approval to the Board today, the matter of approving claims
was continued until the next meeting of the Board.
ADJOURNMENT
There being no further business
motion made by Mr. Leszczynski,
carried, the meeting adjourned
ATTEST:
1U
Sandra M. Parmerlee, Clerk
to come before the Board, upon a
seconded by Mrs. DeClercq and
at 9:49 a.m.
9- /,, , " _. " J� f
r A a � __ - -.0
LeS2czynsfkfl
Patricia E. DeClercq
IMi&ha e _�
4LYance
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