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HomeMy WebLinkAbout10/07/86 Board of Public Works Minutes0L.r REGULAR MEETING OCTOBER 7, 1986 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Tuesday, October 7, 1986, by Board Member Katherine G. Barnard with Ms. Barnard and Mr. Michael L. Vance present. Board President John E. Leszczynski was not in attendance. Also present was Chief Deputy City Attorney Thomas Bodnar. AGENDA ITEM ADDED Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, a Presentation by Mayor Roger 0. Parent was added to the agenda. FAREWELL AND PRESENTATION OF KEY TO THE CITY TO BOARD MEMBER KATHERINE G. BARNARD Mayor Roger O. Parent was present to publicly recognize Katherine G. Barnard, Board member and Director of the Department of Code Enforcement, for her years of hard work and dedicated service to the City and to present her with a Key to the City. It was noted that the Board of Public Works meeting today will be the last meeting Ms. Barnard will attend as she is leaving employment with the City and moving to Connecticut. Ms. Barnard thanked Mayor Parent and stated that she felt it was very valuable for the Director of Code Enforcement to serve on the Board of Public Works and is pleased that her successor will also serve on the Board. Mr. Vance advised Ms. Barnard that on behalf of himself and Mr. Leszczynski, who was not present today, he would like to echo the Mayor's comments and thank her for her assistance. He stated that she added a new dimension to the Board and it was a pleasure to work with her. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the minutes of the September 30, 1986, regular meeting of the Board were approved. APPROVE CONSTRUCTION CONTRACT - L.W.W. CURB IMPROVEMENTS PHASE II PROJECT Ms. Barnard advised that in accordance with the bid awarded on September 23, 1986 to Kaser-Spraker Construction, Inc. 25487 W. St. Rd. 2, P.O. Box 3605, South Bend, Indiana, in the amount of $69,440.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE AMENDED 1986 HOLIDAY SCHEDULE Mr. Michael L. Vance, Director, Administration and Finance, reminded the Board that in early 1986 the Board removed election days during 1986 from the list of official holidays previously passed by the Board. As a result of that action, the Teamsters filed a grievance concerning the holidays and the matter was settled in arbitration with the Teamsters winning their position. Previously, the Board had reinstated the primary election day as a holiday for City employees. The City then filed court action to set aside the arbitrator's decision. As that court action has now been withdrawn as part of the 1987 wage and benefit settlement with the Teamsters, Mr. Vance now recommended that the Board reinstate the general election day, November 4th as an official City holiday. He further advised that as part of the 1987 wage and benefit settlement, the City was able to negotiate the removal of election days as holidays in this future contract. REGULAR MEETING OCTOBER 7, 1986 Therefore, upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the 1986 Holiday Schedule was amended to include General Election Day November 4, 1986 as a paid holiday for City employees. APPROVE RELEASE OF RIGHTS AND EASEMENTS TO CONSTRUCT AND MAINTAIN FACILITIES - (14 FT. _VACATED ALLEY BETWEEN LOTS 25,26,27, & 28 OF BERNER GROVE FIRST ADDITION) It was noted that on January 27, 1986, the Common Council approved Vacation Ordinance No. 7596-86 vacating the fourteen foot (14') alley 127 feet north of Mishawaka Avenue and between Lots 25, 26, 27 and 28 of Berner Grove, subject to any and all utility easements. Submitted to the Board at this time was a Release of Rights and Easements to Construct and Maintain Facilities as requested by James A. Cook and Associates on behalf of the Southland Corporation who is involved in the construction of a 7-Eleven Store in that area. Mr. Vance made a motion that the Release of Rights and Easements to Construct and Maintain Facilities as referred to above be approved. Ms. Barnard seconded the motion and it carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the following seven (7) traffic control devices were approved: 1. NEW INSTALLATION, STOP SIGN - On Longley at Wilber. (Uncontrolled "Trr) 2. NEW INSTALLATION, STOP SIGN - On Florence at Wilber. (Uncontrolled "T") 3. NEW INSTALLATION, STOP SIGN - On Wilber at Linden. (Uncontrolled "T"). 4. REMOVAL OF NO PARKING 6A-9A - 900 S. Lafayette, East side. 5. REMOVAL OF NO PARKING 6A-lP, EXCEPT SUNDAY - East side of 200 N. Hill, Colfax to LaSalle. (Requested by St. Joseph Parish). 6. REMOVAL OF ALL TRAFFIC CONTROL SIGNS - 100 S. Michigan Street. (Re: Construction of Michigan Street). 7. REMOVAL OF STOP SIGN 1-WAY, REVISED TO STOP SIGN 3-WAY - Springbrook & Byron. (Requested by Traffic Department). APPROVE REQUEST OF CENTER CITY ASSOCIATES TO CONDUCT ANNUAL HOLIDAY PARADE - NOVEMBER 22 1986 Ms. Barnard advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the request submitted to the Board on September 23, 1986, by Center City Associates to conduct the Annual Holiday Parade on November 22, 1986 and recommend approval. It was noted that in the event that the route submitted to the Board is not feasible, an alternate route approved by the Bureau of Traffic and Lighting and the Police Department will be utilized. Therefore, upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the recommendation as submitted was accepted and the request approved. APPROVE RELEASE OF CONTRACTORS AND EXCAVATION BONDS Mr. Melvin Humphrey, Engineering Department, recommended that the following Contractors and Excavation bonds be released: REGULAR MEETING OCTOBER 7, 1986 EXCAVATION BONDS Release: - Albert A. Spromberg effective 11/30/86 - Ira C. Mast & Son, Inc. - effective 10/7/86 CONTRACTORS BOND Release: - Kalka Midwest Construction - effective 10/7/86 - Ira C. Mast & Son, Inc. - effective 10/7/86 Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the above bonds were released. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of two hundred fourteen (214) properties cleaned from September 29, 1986 to October 3, 1986, was submitted. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the report as submitted was filed. APPROVE CLAIMS Mr. John W. Ferguson, Executive Director, St. Joseph County Job Training Program submitted a list containing eighty (80) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 026327 through Claim Docket No. 026786 and recommended approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the meeting adjourned at 9:51 a.m. Katherine G. Barnard e LL4--�� Michael L. Vance ATT T: Ilv� Sandra M. Parmerlee, Clerk