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HomeMy WebLinkAbout09/23/86 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 23, 1986 1 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Tuesday, September 23, 1986, by Board Member Katherine G. Barnard with Ms. Barnard and Mr. Michael L. Vance present. Board President John E. Leszczynski was not in attendance. Also present was Chief Deputy City Attorney Thomas Bodnar. AGENDA ITEM ADDED Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the Public Works Construction Contract for the Michigan Street Improvements Phase II Project was added to the agenda. APPROVE COMMUNITY DEVELOPMENT CONTRACT AND ADDENDA The following Community Development Contract and Addenda were presented to the Board for approval: CONTRACT NEIGHBORHOOD CITYWIDE COMM The targeted assistance to this activity BUSINESS CORPORATION ERCIAL REVOLVING LOAN FUND goal for this activity is to provide loan/grant fifteen (15) businesses. The total cost of shall not exceed $211,890.05. ADDENDUM II LINCOLNWAY WEST BUSINESS ASSOCIATION CITYWIDE COMMERCIAL REVOLVING LOAN FUND Addendum II provides for the termination of the Contract and reduces the amount to the amount spent before termination. ADDENDUM I NEIGHBORHOOD CODE ENFORCEMENT OFFICE NEIGHBORHOOD CLEAN-UP PROGRAM Addendum I adds $10,000.00 to the contract amount, effective after September 22, 1986. ADDENDUM I NEIGHBORHOOD HOUSING SERVICES OF SOUTH BEND INC. NHS REVOLVING LOAN FUND ACTIVITY CD 80/81-114 Addendum I extends the contract period until December 31, 1986. ADDENDUM I NEIGHBORHOOD HOUSING SERVICES OF SOUTH BEND. INC. NHS REVOLVING LOAN FUND ACTIVITY CD 70-114 Addendum I provides that the contract period be extended until December 31, 1986. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the above Contract and Addenda were approved and executed. OFFER TO PUR( ROGRAM E REAL PROPERTY - BUREAU OF HOUSING LOCAL Mr. Ted Leverman, Acting Director, Bureau of Housing, advised that the Bureau is again purchasing vacant two -to -four bedroom houses in need of repair for the Local Homesteading Program. These properties, located in the Community Development Neighborhood Revitalization Area, will be awarded to eligible applicants who will agree to rehabilitate and live in them for three (3) years prior to receiving the Deed. He stated that it is expected that this house will be awarded in November of this year. Therefore, the Offer to Purchase the following property was submitted to the Board for approval: REGULAR MEETING SEPTEMBER 23, 1986 LOCATION: OWNER: APPRAISED VALUE: OFFERING PRICE: 614 East Indiana Avenue First Interstate Bank as Executor of the Estate of Violet Schang $5,500.00 $5,500.00 Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the Offer to Purchase Real Property as submitted was approved and executed. ACCEPT AND APPROVE EASEMENT AND RIGHT-OF-WAY - NORTH 20 FEET OF LOTS 261-262 AND 263 OF BOWMAN'S 6TT4 Ann_ Mr. Joseph J. Pluta, Director, Division of Engineering, advised that the Easement and Right -of -Way for property known as the north twenty (20) feet of Lots 261-262 and 263 of Bowman's 6th Add. to the City of South Bend, St. Joseph County, Indiana, submitted by Mr. Raymond Mohlman, 126 East Fox Street, South Bend, Indiana, allows the City to make improvements to the open concrete ditch that exists at the southwest corner of St. Joseph and Fox Streets. It is anticipated that the ditch will be filled -in thus allowing the creek to flow underground. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the Easement was accepted and approved. ADOPT RESOLUTION NO. 22-1986 RESCINDING RELEASE OF RIGHTS AND EASEMENTS TO CONSTRUCT AND MAINTAIN FACILITIES AS GRANTED ON AUGUST 19, 1986 AND APPROVE AND ACCEPT NEW RELEASE OF RIGHTS AND EASEMENTS TO CONSTRUCT AND MAINTAIN FACILITIES (COVELESKI REGIONAL STADIUM PROJECT) Board Attorney Thomas Bodnar advised that due to an incorrect legal description contained in the Release of Rights and Easements approved by the Board on August 19, 1986, it is necessary at this time to rescind said Release and adopt a new Release with the correct legal description. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, Resolution No. 22-1986 rescinding the Release of Rights and Easements approved on August 19, 1986 was adopted and approved. Further, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, a new Release of Rights and Easements to Construct and Maintain Facilities as it relates to the Stanley Coveleski Regional Stadium Project was approved. Resolution No. 22-1986 is as follows: RESOLUTION NO. 22-1986 RESOLUTION OF THE BOARD OF PUBLIC WORKS TO RESCIND RELEASE OF RIGHTS AND EASEMENTS TO CONSTRUCT AND MAINTAIN FACILITIES AS GRANTED ON AUGUST 19, 1986 WHEREAS, the Board of Public Works of the City of South Bend on the 19th day of August, 1986, passed a Release of Rights and Easements concerning certain property in the area in which the Stanley Coveleski Regional Stadium Project was being constructed; and WHEREAS, said release included an improper description of the real estate involved, said improper description reading as follows: A part of Vail's Southwest Addition to South Bend as shown on the Recorded Plat thereof in the St. Joseph County, Indiana, Recorder's Office, more particularly described as follows: REGULAR MEETING SEPTEMBER 23, 1986 Beginning at the Southwest corner of Lot 8, Block 10 of said Vail's Southwest Addition; thence North 000 00' 00" East along the East line of the north -south alley between Taylor Street and William Street to the Northwest corner of Lot 1, Block 10 of said Vail's Southwest Addition; thence North 450 00' 00" West, 177.00 feet; thence South 890 51' 44" East, 362.00 feet; thence South 450 00' 00" East, 120.00 feet; thence South 000 00' 00" West, 310 feet; thence South 450 00' 00" West, 199.53 feet to the North line of South Street; thence North 890 51' 44" West, along said North line of South Street, 249.52 feet; thence North 89040' 05" West, along said North line of South Street, 181.41 feet to the Point of Beginning, containing 6.547 acres, more or less. WHEREAS, the Board of Public Works of the City of South Bend wishes to correct this error; and NOW, THEREFORE, BE IT RESOLVED the said Board of Public Works rescinds the Release of Rights and Easements granted on the 19th day of August, 1986. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Michael L. Vance s/Katherine G. Barnard ATTEST: s/Sandra M. Parmerlee, Clerk Board of Public Works AWARD BID - ONE (1) 1987 TYPE I MODULAR AMBULANCE FOR SOUTH BEND FIRE DEPARTMENT In a letter to the Board, Fire Chief Luther Taylor, advised that the Department has reviewed the five (5) bids opened on August 19, 1986, for the above referred to ambulance. He stated that the bids ranged in price from $46,345.00 to $51,904.00 and included options and a trade allowance. He further stated that it is his opinion that the low trade allowance of $2,900.00 makes it unfeasible to accept the trade allowance. He recommended, therefore, that the Board award the lowest bid of St. Ives, Inc., 828 Warehouse Road #7, Toledo, Ohio, in the amount of $46,345.00 to furnish an ambulance per specifications manufactured by First Response, Inc. of Ellenwood, Georgia. The price, not including a trade but including rustproofing and a trailer hitch, totals $46,345.00. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the recommendation was accepted and the bid awarded. AWARD BID - L.W.W. CURB IMPROVEMENTS PHASE II PROJECT In a letter to the Board, Mr. Michael P. Meeks, Manager, Bureau of Public Construction, recommended that the Board award the low bid of Kaser-Spraker Construction, Inc., 25487 W. St. Rd. 2, South Bend, Indiana, in the amount of $69,440.00 for the above referred to project subject to funding. It was noted that bids for this project were opened by the Board on September 16, 1986. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the recommendation was accepted and the bid awarded, subject to funding and the filing of the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond. AWARD BID - HOWARD STREET CURB IMPROVEMENTS PROJECT In a letter to the Board, Mr. Michael P. Meeks, Manager, Bureau of Public Construction, recommended that the Board award the low bid of L. L. Geans & Sons, Inc., 1721 North Home Street, Mishawaka, Indiana, in the amount of $15,068.00 for the above 4.A',A, u REGULAR MEETING SEPTEMBER 23, 1986 referred to project. It was noted that bids for this project were opened by the Board on September 16, 1986. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the recommendation was accepted and the bid awarded, subject to the filing of the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond. APPROVE CONSTRUCTION CONTRACT - MICHIGAN STREET IMPROVEMENTS PHASE II PROJECT Pursuant to the September 16, 1986, bid award to Carl J. Reinke & Sons, Inc., 1216 West Sample Street, P.O. Box 3095, South Bend, Indiana, in the amount of $654,095.19 for the above referred to project, the appropriate Public Works Construction Contract was submitted at this time for Board approval. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the Contract was approved and the appropriate insurance, Performance Bond and Labor and Materials Payment Bond submitted with the Contract were accepted and filed. ST OF CENTER CITY ASSOCIATES TO CONDUCT ANNUAL HOLIDAY Ms. Mikki Dobski, Director, Office of Community Affairs, advised that Center City Associates is requesting permission to hold the annual Holiday Parade on Saturday, November 22, 1986, beginning at 11:00 a.m. with staging beginning at 9:00 a.m. She stated that the parade will take approximately forty-five (45) minutes and will begin on Western Avenue and proceed east to Michigan Street, Michigan Street north to Colfax (four blocks). Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the request was referred to the necessary City departments for review and recommendation. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the following three (3) traffic control devices were approved: 1. REMOVAL OF 1-HOUR PARKING 6A-6P, REVISED TO NO PARKING - 100 W. Western, South side from Michigan to Main Street. (Addition of lane for new signals at Michigan & Western). 2. REMOVAL OF 1-HOUR PARKING, REVISED TO NO PARKING - 100 W. Jefferson, North side, Michigan Street to Main. (Increase sight distance for new entrance to shoppers parking lot). 3. NEW INSTALLATION, STOP SIGN - On Academy Place at Inglewood Place. ("T" Intersection). FILING OF STREET LIGHT MONTHLY OUTAGE REPORTS - JULY & AUGUST The reports submitted to the Board indicated a total of two -hundred ninety-two (292) street light outages reported during the month of July and one hundred seventeen (117) reported during the month of August. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the reports as submitted were accepted and filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one hundred forty-one (141) properties cleaned from September 15, 1986 to September 19, 1986, was submitted. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the report as submitted was filed. REGULAR MEETING SEPTEMBER 23, 1986 Cu APPROVE CLAIMS Mr. John W. Ferguson, Executive Director, St. Joseph County Job Training Program submitted two (2) lists containing one hundred sixty-eight (168) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 024993 through Claim Docket No. 025682 and recommended approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the claims were approved and the reports as submitted were filed. PRIVILEGE OF THE FLOOR FILING OF PETITION FROM RESIDENTS OF 800-1200 BLOCKS OF WEST NAPIER STREET TO REPAIR AND PAVE STREETS OF SAID BLOCKS Mr. Silas West, 812 West Thomas Street, South Bend, Indiana, submitted to the Board a Petition signed by the residents of the 800, 900, 1000, and 1200 blocks of West Napier Street requesting the repair, upgrading and paving of streets in said blocks of West Napier Street. Mr. West stated that this is not the first time the residents have come to the Board with this request. Last year residents were told the City ran out of money to do this type of work and residents now request that something be done immediately to correct the condition of the streets in the area referred to above. He further stated that the manholes in the street have dropped three (3) to four (4) inches and are a hazard to vehicles. Mr. West additionally informed the Board that the Contractor hired by the City to do curb and sidewalk repair work in the area did a good job and finished the project approximately two (2) weeks ago. However, they did not remove the excess concrete and the youth of the neighborhood have been throwing the pieces of concrete left behind by the Contractor. Mr. Joseph J. Pluta, Director, Division of Engineering, was present and advised that he will contact the Contractor and advise him of the problem with excess concrete remaining at the site. Further, Mr. West stated that on September 22, 1986, lightning struck the tree located on the treelawn area in front of his residence and a large limb is lying on the sidewalk. He inquired whose responsibility it was to remove the limb. Ms. Barnard advised Mr. West that even through the treelawn area is considered public right-of-way, it is the property owner's responsibility to maintain and therefore it is his responsibility to see that the limb is removed and that the tree does not create a hazardous condition to pedestrians. Therefore, upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the Petition as submitted was referred to the Engineering Department and the Department of Economic Development for review and consideration. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the meeting adjourned at 9:57 a.m. KA, A d ___0 Katherine G. Barnard Michael L. Vance ATT ST: Sandra M. Parmerlee, Clerk