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HomeMy WebLinkAbout09/16/86 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 16, 1986 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday, September 16, 1986, by President John E. Leszczynski, with Mr. Leszczynski and Ms. Katherine G. Barnard present. Board member Michael L. Vance was not in attendance. Also present was Chief Deputy City Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski, and carried, the minutes of the September 9, 1986, regular meeting of the Board were approved. OPENING OF BIDS - L.W.W. CURB IMPROVEMENTS PHASE II PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. It was noted that the estimated cost of this project is $60,000.00. The following bids were opened and publicly read: KASER-SPRAKER CONSTRUCTION, INC. BID: $69,440.00 25487 W. St. Rd. 2 P.O. Box 3605 South Bend, Indiana 46619 Bid was signed by Gary L. Spraker, President and Daniel H. Kaser, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. MURDOCK & SONS CONSTRUCTION, INC. BID: $104,023.00 1320 South Franklin Street South Bend, Indiana 46618 Bid was signed by W. H. Calvin Murdock, President, President and Carolyn Murdock, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. RIETH-RILEY CONSTRUCTION CO., INC. BID: $72,783.00 P.O. Box 1775 South Bend, Indiana Bid was signed by Richard A. Jankowski, Area Manager, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. MC INTYRE & JONES CONSTRUCTION CO., INC. BID: $99,575.00 2526 West 6th Street Mishawaka, Indiana 46544 Bid was signed by Kenneth A. McIntyre, President and Dorothy McIntyre, Secretary, Non -Collusion Affidavit in order and a 5% Bid Bond was submitted. KANKAKEE VALLEY CONSTRUCTION CO. INC. BID: $71,700.00 P.O. Box 1471 LaPorte, Indiana 46350 Bid was signed by James B. Nelson, President and Christine S. Nelson, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. ZIOLKOWSKI CONSTRUCTION, INC. BID: $88,800.00 Box 1106 South Bend, Indiana 46624 Bid was signed by Ben Ziolkowski, President and Roberta Ziolkowski, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. REGULAR MEETING SEPTEMBER 16, 1986 WALSH & KELLY, INC. BID: $98,210.00 24358 State Road 23 South Bend, Indiana Bid was signed by Thomas 0. Walsh, President and John R. Quinn, Assistant Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the above bids were referred to the Engineering Department for review and recommendation. OPENING OF BIDS - HOWARD STREET CURB IMPROVEMENTS PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. It was noted that the estimated cost of this project is $15,000.00. The following bids were opened and publicly read: KASER-SPRAKER CONSTRUCTION, INC. BID: $17,792.00 25487 W. St. Rd. 2 P.O. Box 3605 South Bend, Indiana 46619 Bid was signed by Gary L. Spraker, President and Daniel H. Kaser, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. KANKAKEE VALLEY_ CONSTRUCTION CO., INC. BID: $19,916.00 P.O. Box 1471 LaPorte, Indiana 46350 Bid was signed by James B. Nelson, President and Christine S. Nelson, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. MC INTYRE & JONES CONSTRUCTION CO. INC. BID: $15,318.40 2526 West 6th Street Mishawaka, Indiana 46544 Bid was signed by Kenneth A. McIntyre, President and Dorothy McIntyre, Secretary, Non -Collusion Affidavit in order and a 5% Bid Bond was submitted. RIETH-RILEY_CONSTRUCTION CO., INC. BID: $17,673.80 P.O. Box 1775 South Bend, Indiana Bid was signed by Richard A. Jankowski, Area Manager, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. MURDOCK & SONS CONSTRUCTION INC. BID: $18,870.60 1320 South Franklin Street South Bend, Indiana 46618 Bid was signed by W. H. Calvin Murdock, President, and Carolyn Murdock, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. ZIOLKOWS_KI CONSTRUCTION, INC. BID: $15,450.00 Box 1106 South Bend, Indiana 46624 Bid was signed by Ben Ziolkowski, President and Roberta Ziolkowski, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. 1 1 1 REGULAR MEETING SEPTEMBER 16, 1986 L.L. GEANS & SONS INC. BID: $15,068.00 1721 North Home Street Mishawaka, Indiana 46545 Bid was signed by Rocky R. Geans, President and Linda M. Geans, Secretary, Non -Collusion Affidavit was -in order and a 5% Bid Bond was submitted. WALSH & KELLY, INC. BID: $16,044.00 24358 State Road 23 South Bend, Indiana Bid was signed by Thomas 0. Walsh, President and John R. Quinn, Assistant Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above bids were referred to the Engineering Department for review and recommendation. AWARD BID - SAMPLE STREET REPAIRS PROJECT In a letter to the Board, Mr. Joseph J. Pluta, Director, Division of Engineering, recommended that the Board award the low bid of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $140,805.00 for the above referred to project. It was noted that bids for the above referred to project were opened by the Board on September 9, 1986. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the bid awarded, subject to the filing of the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond. AWARD BID - MICHIGAN STREET_ IMPROVEMENTS, PHASE II PROJECT In a letter to the Board, Mr. Joseph J. Pluta, Director, Division of Engineering, recommended that the Board award the low bid of Carl J. Reinke & Sons, Inc., 1216 West Sample Street, P.O. Box 3095, South Bend, Indiana, in the amount of $654,095.19 for the above referred to project. It was noted that bids for the above referred to project were opened by the Board on September 9, 1986. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the bid awarded, subject to the filing of the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond. AWARD BID - DE-ICING MATERIALS FOR SOUTH BEND STREET DEPARTMENT In a letter to the Board, Mr. William Penn, Director, Division of Transportation, recommended that the following bids be awarded: Bulk Rock Salt at $20.84 per ton: Indiana State Bid Award Calcium Chloride Slag Sand Mixture at $12.95 per ton: The Levy Company, Inc. P.O. Box 540 Portage, Indiana Liquid Calcium Chloride at $.3349 per gallon Pierceton Equipment Co., Inc. P.O. Box 233 Laketon, Indiana It was noted that bids for De-icing Materials were opened by the Board on August 12, 1986. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the above recommendation was accepted and the bids awarded. REGULAR MEETING SEPTEMBER 16, 1986 APPROVE STANLEY COVELESKI REGIONAL STADIUM FINANCING DOCUMENTS: - FIRST AMENDMENT TO AGENCY AND ESCROW AGREEMENT - PURCHASE AGREEMENT - ESCROW AGREEMENT NO. 2 - SIGNATURE IDENTIFICATION CERTIFICATE Mr. Leszczynski advised that the above referred to documents were submitted to the Board at this time for approval and execution. In regards to the First Amendment to Agency and Escrow Agreement, Mr. Leszczynski advised that on May 20, 1986, the Board approved and executed an Agency and Escrow Agreement which appointed the Park Board and the Board of Public Works as agents for Security Pacific for the construction of the Stadium. The Agreement also established an escrow fund to receive the $5,250,000.00 from Security Pacific. Under the terms of the Agreement, the City is entitled to all earnings from the investment of the funds in escrow. The First Amendment to the Agency and Escrow Agreement adds certain language pertaining to compliance with Internal Revenue Arbitrage Regulations pertaining to earnings on the escrow investments. The Purchase Agreement submitted to the Board is in compliance with the commitment letter and replaces the prior requirement of a financial security bond and provides for the purchase of the facility from Security Pacific if it is not completed within twenty-four (24) months of the deposit of Security Pacific's funds in escrow. Escrow Agreement No. 2 creates a fund for certain deposits to be made by the City during the construction period pursuant to the terms of the Purchase Agreement. Finally, the Signature Identification Certificate identifies the signatures of the members of the Board of Public Works and certifies to the appointment and authorization of the members of the Board. In response to questions from the news media, Mr. Richard L. Hill, Attorney at Law, Parker and Jaicomo, 215 West Jefferson Boulevard, South Bend, Indiana, special counsel representing the City in the Stanley Coveleski Regional Baseball Stadium Project, stated that he is continuing to work toward the closing of this matter with Security Pacific National Bank but it has not yet been determined when closing will occur. Further, in response to a question of whether or not closing would occur until it is known whether Fair Tax, Inc. will file a Petition for Re -Hearing to the State Supreme Court, Mr. Hill stated that Security Pacific has not make a statement whether they would or would not close until that matter is resolved. Upon separate motions made by Ms. Barnard, seconded by Mr. Leszczynski and carried, each of the above referred to documents were approved and executed. APPROVE CHANGE ORDER NO. 1 - SKYWALK FROM CENTURY CENTER TO THE MARRIOTT HOTEL PROJECT Mr. Leszczynski advised that Wright Construction, P.O. Box 1306, Elkhart, Indiana, Contractor, and Cole Associates, Inc. 2211 East Jefferson Boulevard, South Bend, Indiana, Architect, submitted Change Order No. 1 indicating that the contract amount be decreased by $10,579.00 for a new Contract sum in the amount of $951,421.00. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, Change Order No. 1 was approved. c)13 REGULAR MEETING SEPTEMBER 16, 1986 APPROVE REQUEST OF SIMON BROTHERS, INC. FOR ON -STREET PARKING IN CONJUNCTION WITH FOOD AND CULINARY ARTS SHOW - SEPTEMBER 20-21 1986 Mr. Joseph J. Pluta, Director, Division of Engineering, advised that Simon Brothers, Inc., 1901 Bendix Drive, P.O. Box 3848, South Bend, Indiana, has requested on -street parking in the immediate vicinity of their facility located at 1901 Bendix Drive on September 20-21, 1986, in conjunction with their annual Food and Culinary Arts Show. Mr. Pluta further advised that upon review of the above request, the Engineering Department recommends approval. He stated that the Bureau of Traffic and Lighting will cover signs only in front of 1901 Bendix Drive. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the above recommendation was accepted and the request approved. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the following one (1) traffic control device was approved: 1. REMOVAL OF SNOW ROUTE - Ardmore Trail, L.W.W. to Sheridan. (No Parking was Installed). APPROVE CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for Thomas P. Geldner d/b/a/ Brothers Construction Co., be approved effective September 16, 1986. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above Contractor's Bond was approved. FILING OF HUMANE SOCIETY REPORT - AUGUST The Humane Society report for the month of August indicated the following matters handled for the City -of South Bend: DOGS HANDLED: 234 CATS HANDLED: 318 OTHER ANIMALS HANDLED: 153 BITE CASES HANDLED: 16 COMPLAINTS HANDLED: 217 Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above report as submitted was accepted and filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one hundred forty-eight (148) properties cleaned from September 5, 1986 to September 11, 1986, was submitted. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 024586 through Claim Docket No. 024992 and recommended approval. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the claims were approved and the report filed. REGULAR MEETING ADJOURNMENT There being no further business motion made by Mr. Leszczynski, carried, the meeting adjourned ATTEST: -fin h /,, . A Sandra M. Parmerlee, Clerk SEPTEMBER 16 1986 to come before the Board, upon a seconded by Ms. Barnard and at 9:50 a.m. ta. I L--,Q Katherine G. Barnard 1