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HomeMy WebLinkAbout09/02/86 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 2. 1986 The regular meeting of the Board of Public Works was convened at 9:38 a.m. on Tuesday, September 2, 1986, by President John E. Leszczynski, with Mr. Leszczynski and Mr. Michael L. Vance present. Board member Katherine G. Barnard was not in attendance. Also present was Chief Deputy City Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski, and carried, the minutes of the August 26, 1986, regular meeting of the Board were approved. APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development Addenda were presented to the Board for approval: ADDENDUM I LA SALLE-FILLMORE NEIGHBORHOOD CENTER LA SALLE-FILLMORE NEIGHBORHOOD CENTER ACTIVITY Addendum I adds $1,999.00 to the original contract amount. The total cost of this activity shall not exceed $6,499.00. ADDENDUM III NEIGHBORHOOD HOUSING SERVICES NHS REVOLVING LOAN FUND ACTIVITY Addendum III extends the contract period until December 31, 1986. ADDENDUM II NEIGHBORHOOD HOUSING SERVICES NHS HOUSING ASSISTANCE PROGRAMS Addendum II adds $50,000.00 to the original contract amount. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above Addenda were approved and executed. ADOPT RESOLUTION NO. 21-1986 - TRANSFER OF VEHICLE Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the following Resolution No. 21-1986 was adopted: RESOLUTION NO. 21-1986 WHEREAS, by adoption of Resolution No. 18-1986, the Board of Public Works on August 12, 1986, determined that the following Police Department vehicle was no longer suitable for the purpose for which it was intended and no longer needed by the City of South Bend: 1983 Chevrolet Vehicle No. 659 Serial No. lGlAW6990DR201012 WHEREAS, the St. Joseph County Civil Defense Unit has ex- pressed an interest in acquiring said vehicle for its purposes; and WHEREAS, Indiana Code 36-1-11-8 permits the transfer or exchange of property with another governmental entity. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that the vehicle listed above be 000 REGULAR MEETING SEPTEMBER 2, 1986 transferred, in exchange of a 1979 Ford sedan, Serial No. 9U63H192442 to the St. Joseph County Civil Defense Unit. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Michael L. Vance ATTEST: s/Sandra M. Parmerlee, Clerk ADOPTED this 2nd day of September, 1986. APPROVE PROJECT COMPLETION AFFIDAVIT - MICHIGAN STREET IMPROVEMENTS PROJECT Mr. Leszczynski advised that Ziolkowski Construction, Inc., has submitted the Project Completion Affidavit for the above referred to project which indicated a final cost of $927,294.88. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the Project Completion Affidavit was approved and the appropriate three-year Maintenance Bond as submitted was accepted for filing. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 402 EAST PARIS STREET REFERRED In a letter to the Board, Mr. Theddo Brown, 413 West Colfax Avenue, South Bend, Indiana, indicated that he is interested in purchasing the City -owned property at 402 East Paris Street. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the necessary City departments and bureaus for a determination as to whether or not the City need retain the lot for any reason. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - BID PACKAGES FOR STANLEY COVELESKI REGIONAL BASEBALL STADIUM PROJECT In a letter to the Board, Mr. John E. Leszczynski, Director, Public Works, requested that the Board advertise for various bid packages for the Stanley Coveleski Regional Baseball Stadium Project. Mr. Leszczynski advised that these packages will include concrete, HVAC, plumbing, electrical and other miscellaneous items. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the request was approved. ACCEPT AND - DISPOSITION P 30) DAY NOTICE OF TERMINATION OF LEASE . . In a letter to the Board, Ms. Ann Kolata, Executive Deputy Director, Department of Redevelopment, advised that according to the provisions in the lease entered into on June 2, 1980 between the Department of Redevelopment, City of South Bend and the Board of Public Works, for the above referred to parcels, the lease may be terminated upon thirty (30) days written notice by either party. She further advised that at their regular meeting on August 8, 1986, the Redevelopment Commission put this land up for bid. Therefore, the Department of Redevelopment hereby notifies the City that the lease for Disposition Parcels No. 9-1, 9-8, and 9-9 is terminated effective October 4, 1986. Mr. Leszczynski advised that this property is located in the vicinity of the Inwoods Store off Western Avenue. Mr. Vance advised that this property, which is under the control of the Redevelopment Commission, had been leased to the City and was utilized for monthly parking spaces. Therefore, upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the thirty (30) day Notice of Termination of Lease for the above referred to parcels was accepted and approved. [1 REGULAR MEETING SEPTEMBER 2, 1986 1 1 Fl APPROVE BLOCK PARTY REQUEST - DEVON CIRCLE In a letter to the Board, Ms. Andrea Jones, 1608 Devon Circle, South Bend, Indiana, requested that Devon Circle be closed on Sunday, September 7, 1986, from 4:00 p.m. - 8:00 p.m. for a neighborhood block party. Mr. Leszczynski advised that the Bureau of Traffic and Lighting has reviewed this request and recommends approval. Therefore, upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above request was approved. APPROVE REQUEST OF PRO HEALTH TO CONDUCT 6TH ANNUAL SPORTSMED 10K ROAD RACE, 1 MILE FUN RUN AND 4K WALK - OCTOBER 5, 1986 Mr. Leszczynski advised that the Bureau of Traffic and Lighting, Police Department Traffic Division and Park Department have reviewed the above referred to request which was submitted to the Board on August 5, 1986, and recommend approval. Therefore, upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. ST TO 86 - T RILEY HIGH HOOL BAND MAR( -A-THON - OCTOBE In a letter to the Board, Mr. Tom DeShone, Band Director, Riley High School, 405 East Ewing Avenue, South Bend, Indiana, advised that the Riley High School Marching Band has again been asked to perform for the Electric Light Disney World Parade during its spring break in 1987. To cover the expenses of taking the band to Florida, a fundraising March-a-Thon is planned for October 4, 1986 at 9:00 a.m. Approximately one hundred fifteen (115) individuals will participate in the march utilizing a route submitted with the request as follows: Starting at Riley High School, proceed south on Erskine to Donmoyer, west on Donmoyer to Fellows, south on Fellows to Widner, east on Widner to York, north on York to Byron, east on Byron to Springbrook, north on Springbrook to Ridgedale, west on Ridgedale to York, north on York to Altgeld, west on Altgeld to Fellows, north on Fellows to Riley High School. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Leszczynski advised that the following license application has been received: NAME: FISHER BROS. FISHERIES, INC. BY: David Fisher ADDRESS: P.O. Box 965, Green Bay, Wis. STAND TO BE LOCATED AT: 4401 South Michigan Street DATES: September 5, 6,7, 1986 FOR THE PURPOSE OF: Selling frozen pre -packaged seafood Mr. Leszczynski further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, and the Bureau of Traffic and Lighting for the above application. Additionally provided with the application was a letter of permission from the property owner. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. REGULAR MEETING SEPTEMBER 2, 1986 RELOCATION OF SOUTH MICHIGAN STREET VENDORS Mr. Leszczynski advised that in light of the pending construction on South Michigan Street, the Board would like to go on record by stating that efforts will be made to relocate and keep downtown the food vendors which are currently located on South Michigan Street. He stated that the City will do what it can to keep the vendors downtown and will attempt to keep them within the scheme of the downtown renovation. As a point of clarification, Mr. Vance advised that the two (2) food vendors currently located on South Michigan Street are the Pretzel Palace and Cambodia's Egg Rolls. He further advised that as construction work begins on those blocks of South Michigan Street, the vendors will be removed from the construction area and the City will work with them in trying to find them a temporary location in the downtown area. He further stated that is anticipated that the vendors will remain in the downtown area. Mr. Leszczynski stated that this move will give the City an opportunity to develop rules and regulations regarding the operation of vendors in the downtown area. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the following three (3) traffic control devices were approved: 1. NEW INSTALLATION, 30 MINUTE PARKING - 1200-1300 W. Washington. 2. NEW INSTALLATION, NO PARKING - 3600-3700-3800 Ardmore Trail. (Requested by residents by petition). 3. NEW INSTALLATION, HANDICAP PARKING TOW -AWAY -ZONE - 1200 W. Washington, lst space east of Walnut, on south side and north side. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one hundred forty-seven (147) properties cleaned from August 22, 1986 to August 27, 1986, was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the report as submitted was filed. APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 019492 through Claim Docket No. 019922 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the claims were approved and the report filed. ADJOURNMENT There being motion made carried, the no further business to come before the Board, upon a by Mr. Leszczynski, seconded by Mr. Vance and meeting adjourned at 9:51 a.m. 'I, 4 /l ATT T: Sandra M. Parmerlee, Clerk 1